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Evelyn Xu

UCC search SC - debtor name variations causing headaches

Been dealing with a mess trying to do comprehensive UCC searches in SC and keep running into issues with debtor name variations. Working on a deal where the borrower goes by multiple business names and I'm not confident I'm catching everything. The SOS search portal seems pretty basic compared to other states I've worked with. Anyone have experience with thorough UCC searches when you're dealing with DBAs, alternate spellings, or corporate name changes? Missing a filing could kill this deal and I'm stressed about it. What's the best approach for making sure I don't miss anything critical?

sounds like you're being appropriately cautious about this. missing a UCC filing on a deal can definitely create problems down the road

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Evelyn Xu

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Exactly why I'm being so careful about this. Better to over-search than miss something critical.

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Cautious approach is definitely the right way to handle complex name situations.

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Anthony Young

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Update: ended up doing extensive searches using all the name variations and found two filings I would have missed with a basic search. The Certana tool helped verify everything was consistent across my documents. Thanks everyone for the advice - comprehensive approach definitely paid off here.

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Great outcome. Finding those additional filings probably saved you from complications later in the deal.

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Nora Bennett

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This is exactly why patience and thoroughness matter so much with UCC searches. Good work.

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Kara Yoshida

Wyoming secretary of state UCC search showing weird results - debtor name variations

Been doing UCC searches on Wyoming's SOS portal and getting inconsistent results when I search for debtor names. Same company shows up differently depending on how I type it - sometimes with LLC, sometimes without, sometimes abbreviated. Is this normal? I'm trying to verify if our UCC-1 filing from last year actually went through properly but the search results are confusing me. We financed some equipment for a ranch operation and I want to make sure our lien position is solid before we do the continuation filing. The original debtor name on our docs has 'Wyoming Cattle Ranch LLC' but the search results show variations like 'WY Cattle Ranch' and 'Wyoming Cattle Ranch Limited Liability Company'. Are these all the same entity or did we mess up the debtor name somehow? This is for a $180K equipment loan and I'm getting nervous about our perfection status.

Just want to echo what others have said about using the exact legal name. I learned this the hard way on a Colorado filing that got challenged. Now I always verify the official business registration first, then use that exact name on the UCC-1. No abbreviations, no assumptions.

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Kara Yoshida

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That's definitely going to be my process going forward. This whole situation has been a wake-up call.

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Better to learn from others' mistakes than make them yourself. Your security interest is probably fine, but verification never hurts.

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Honorah King

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Update us when you get it sorted out. I'm curious to know if the filing was actually fine or if there was a real name issue. Wyoming can be tricky but they're usually pretty good about getting things right if you provide the correct information.

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Kara Yoshida

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Will do. I'm going to start with the business entity search to verify the official name, then either call their office or use one of those verification tools mentioned here.

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Honorah King

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Smart approach. Keep us posted on what you find out.

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Savannah Weiner

UCC assignment of accounts receivable filing got rejected - debtor name issues?

Really frustrated here. We had a UCC-1 filing for assignment of accounts receivable get rejected by the state filing office yesterday. The debtor is a small manufacturing company we've been working with for 18 months, and we thought we had everything lined up perfectly. The collateral description was "all accounts receivable, whether now existing or hereafter arising" which should be standard language. But the rejection notice says there's an issue with the debtor name not matching their organizational documents. We used the exact name from their articles of incorporation but apparently that's not what's on file with the Secretary of State now? This is a $450K credit facility and we're already past the loan closing date. Has anyone dealt with this kind of UCC assignment of accounts receivable name mismatch before? Do we need to refile completely or can we amend? The borrower is getting antsy and I'm worried about perfection timing.

Fiona Sand

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Are you working with a service company for this UCC assignment or filing directly? Sometimes they catch these debtor name issues before submission.

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We usually file directly through the state portal. Maybe we should consider using a service for complex accounts receivable assignments.

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Services can help but they're not foolproof either. I've had them miss things too.

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The key thing with accounts receivable UCC assignments is getting that debtor name exactly right from the start. I learned this the hard way on a $2M credit facility last year. Now I triple-check everything before any accounts receivable filing goes out.

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Finnegan Gunn

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Triple-checking is right. These UCC assignment errors can kill deals.

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Miguel Harvey

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Especially with accounts receivable as collateral - there's usually time pressure from the borrower.

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Saleem Vaziri

UCC additional party form rejected - debtor name mismatch issues

Been dealing with this nightmare for weeks now. Filed a UCC-1 back in March for equipment financing on some construction machinery. Everything went through fine initially. Now I need to add an additional secured party because we brought in a co-lender arrangement and the SOS keeps rejecting my UCC additional party form. The error message says something about debtor name inconsistency but I'm using the exact same entity name from the original filing. Has anyone run into this before? The original debtor is listed as "ABC Construction Services LLC" and that's exactly what I'm putting on the additional party amendment. Getting really frustrated because this deal is supposed to close next week and the co-lender won't fund without their security interest properly recorded. Any ideas what might be causing the rejection?

Jabari-Jo

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One more thought - double check that ABC Construction Services LLC is still the correct legal name. Sometimes entities change their names slightly for tax purposes or compliance reasons and forget to tell their lenders. Might be worth pulling a current certificate of good standing to verify the exact legal name.

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Jabari-Jo

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Yeah it's more common than you'd think. Especially with LLCs that get converted or merged.

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Kayla Morgan

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Good catch. I've seen this cause problems when the entity made changes but didn't notify all their creditors.

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Kristin Frank

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UPDATE: Finally got this resolved! It was indeed a formatting issue - there was an invisible character (probably a non-breaking space) in the debtor name that I couldn't see. The document comparison tool caught it immediately. Filed the corrected UCC-3 this morning and it went through without any issues. Thanks everyone for the suggestions!

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Rachel Tao

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So relieved for you! These formatting rejections are such a pain.

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Kayla Morgan

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Great outcome. This is exactly why automated document comparison is so helpful for UCC filings.

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Giovanni Rossi

UCC search issues - arizon system won't pull up my filing records

Hey everyone, I'm having a nightmare trying to locate some UCC-1 filings I know were submitted about 18 months ago. The search function keeps giving me weird results or nothing at all. I've tried variations of the debtor name, filing numbers, even the secured party info but can't get consistent results. This is for a loan portfolio review and I need to verify the perfection status on about 15 different filings. Some of these were continuations of older filings so the chain is getting confusing. Has anyone else run into search problems where you know the filing exists but the system won't find it? I'm starting to worry some of these might have lapsed without proper continuation.

Javier Gomez

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Update us when you figure this out! I'm curious if it's a system issue or document naming problem. This kind of search trouble makes me nervous about our own filing management.

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Will definitely post an update once I get to the bottom of this. Hopefully it's just search technique and not missing filings.

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Emma Wilson

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Yeah keep us posted, this thread is making me want to double-check some of our older filings too.

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Malik Thomas

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One more suggestion - if you have the original financing statements, you could upload them along with your loan docs to something like Certana.ai to verify everything matches up correctly. Sometimes search problems are actually caused by filing inconsistencies that make the documents hard to locate even when they exist.

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Good point about verification tools helping with search problems. Never thought about that connection before.

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Exactly right - I found 2 filings last month that weren't showing up in searches because of minor name variations. The document checker caught those immediately.

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