Ask the community...
- DO post questions about your issues.
- DO answer questions and support each other.
- DO post tips & tricks to help folks.
- DO NOT post call problems here - there is a support tab at the top for that :)
Join the conversation
Join the conversation
Lucas Parker
Have you considered just paying an attorney to handle this? $150K is a lot of money to risk on a DIY filing. A lawyer who does this regularly will probably charge $300-500 but could save you from costly mistakes.
Donna Cline
•I get wanting to save money, but messing up a UCC filing can void your entire security interest. That's way more expensive than attorney fees.
There's a middle ground - use one of those document checking services to verify your filing before you submit it. Cheaper than a lawyer but gives you confidence you got it right.
One more thing - make sure you understand the continuation requirements. UCC-1 filings are only good for 5 years, so you'll need to file a UCC-3 continuation before it lapses if the loan term is longer than that.
No, the original filing doesn't need any special preparation for continuation. Just make sure you file the UCC-3 continuation within 6 months before the 5-year expiration date.
Dylan Fisher
•Set a calendar reminder for year 4! I've seen people miss continuation deadlines and lose their security interest. That's not a mistake you want to make on a $150K loan.
Join the conversation
Zainab Ahmed
Tennessee SOS updated their system last year and it's been much stricter about name matching since then. You definitely need to use the exact name from their database. No shortcuts or approximations.
When did they update? I filed there in March and didn't have issues.
Zainab Ahmed
•The update was in July. Much more automated now but way less forgiving of minor variations.
AstroAlpha
File it correctly with the exact name from the state database and you should be fine. Don't overthink it - just match exactly what Tennessee has on file. The loan docs having a comma doesn't matter for UCC purposes as long as the filing is accurate.
Thanks everyone. Going to resubmit with the correct name and better collateral description. Hopefully third time's the charm!
Yara Khoury
•Good luck! Let us know how it goes.
Join the conversation
I've been using that Certana tool someone mentioned earlier and it's actually pretty helpful for catching these kinds of search inconsistencies. Upload your search results as PDFs and it flags potential missing pieces based on the filing patterns it sees.
Might be worth trying. At this point I need all the help I can get making sure I haven't missed anything important.
The document upload is super easy, just drag and drop PDFs. It caught a continuation filing I had completely missed in my original search.
Update us when you figure out what's causing the search inconsistencies. I do a lot of NH UCC work and this could affect my deals too if it's a widespread portal problem.
Miguel Ramos
•Smart approach. Better to pay for redundant searches than miss a lien that kills your deal.
Omar Farouk
•Keep us posted on whether the professional search finds anything your portal searches missed. That would confirm if it's just a portal issue or something more serious.
Join the conversation
PixelPioneer
Quick question - are you filing the UCC-1 directly or through your bank? Sometimes banks have specific formatting requirements that differ from the state's exact match rules.
CyberSamurai
•Filing directly through Kentucky's online portal. Bank just provided the signed UCC-1 form.
That's good - at least you have control over the formatting. When banks file for you, sometimes they use their own templates that cause issues.
Paolo Rizzo
UPDATE: Called Kentucky SOS this morning and they confirmed it was a punctuation issue - they wanted 'Mountain Valley Equipment, LLC' with the comma. Refiled and got accepted within 2 hours. Thanks for all the advice!
Mei Liu
•Told you it was probably punctuation! At least now you know for future filings.
Great outcome. I'm definitely going to start being more careful about exact name formatting after reading this thread.
Natasha Kuznetsova
Pro tip: download a copy of every original UCC-1 before you start preparing terminations. I keep them in a folder labeled by debtor name so I can reference the exact formatting. Also helps if you need to pull filing dates or other details later.
0 coins
CosmicCommander
•Smart organization system. I should probably get better about record keeping like this.
0 coins
Natasha Kuznetsova
•It takes a little extra time upfront but saves hours later when you're doing terminations or continuations.
0 coins
AstroAdventurer
Just wanted to follow up on this thread since it helped me with a similar issue. Used the document verification approach and got all 12 of my terminations accepted on first try. The key really is getting those debtor names exactly right. Thanks everyone!
0 coins
Giovanni Colombo
•Love seeing success stories. This thread turned out to be really helpful for a lot of people it seems.
0 coins
StarSeeker
•Glad the document checker worked out for you too. It's become my go-to tool for any UCC filings now.
0 coins