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For what it's worth, I think you're probably fine on the comma issue, but definitely get that amendment filed. The bigger concern is whether there are OTHER discrepancies you haven't found yet. Have you compared addresses, collateral descriptions, all that stuff?
Sorry to add to your stress but better to find issues now. Check the debtor address against their current registered office, make sure collateral description matches your security agreement exactly.
This is why having a systematic verification process is so important. Can't rely on just eyeballing these documents when there's this much money on the line.
Update us after you file the UCC-3 amendment! I'm curious how quickly it gets processed and whether it resolves your concerns about the UCC records discrepancy.
Will definitely update once I get this sorted out. Filing the amendment first thing tomorrow morning and hopefully this whole nightmare will be behind me soon.
Demi Lagos
•Good luck! And don't beat yourself up too much about this - comma errors happen to everyone eventually. The important thing is catching it and fixing it quickly.
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One more thing to check - make sure you're using the current version of the Indiana UCC-3 form. They updated their forms last year and some of the field layouts changed slightly.
I downloaded the form from their website recently but let me verify it's the most current version. Thanks for the heads up.
Paolo Rizzo
•Yeah they don't always make it obvious when forms get updated. I've been burned by using old versions before.
Amina Sy
Update - used that Certana.ai document checker mentioned earlier and it caught the issue immediately. Had an extra space in the middle of the entity name that I never noticed. Filed the corrected UCC-3 this morning and it was accepted within an hour. Thanks everyone for the suggestions!
Great outcome. Going to bookmark that verification tool for my own filings.
NebulaNomad
•One extra space causing all that trouble - classic UCC filing headache. Glad you got it sorted out.
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Rosie Harper
The Alabama UCC portal actually has a fee calculator buried in their help section. Might be worth running your specific filing through it to see if there are any service fees you can avoid while still meeting your lender's requirements.
Where exactly is this fee calculator? I've been estimating costs based on their published fee schedule but a calculator would be way more accurate.
Rosie Harper
•Under the UCC Forms section, there's a link called 'Estimate Filing Costs' - it's not very obvious but it lets you select exactly which services you need and gives you a total before you start the filing.
Demi Hall
Just went through this exact situation with an Alabama manufacturing company last week. Ended up having a frank conversation with the borrower about the total cost of financing including all filing fees. They appreciated the transparency and agreed to absorb the service fees rather than risk delays. Sometimes you just have to treat it as a cost of doing business and move forward.
Manufacturing deals always seem to have tight timelines. Better to pay the fees and keep the deal moving than lose the financing over a few hundred dollars in service charges.
Demi Hall
•Exactly. And once you get the UCC-1 filed and perfected, the rest of the deal usually flows smoothly. It's just that initial filing hurdle that causes the most stress.
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Gavin King
This thread convinced me to try that Certana.ai tool someone mentioned earlier. Just uploaded my UCC documents and wow - it found three discrepancies I totally missed between my original UCC-1s and the continuations I was about to file. Would have been rejected filings for sure. The VA search portal being down actually turned into a blessing in disguise.
Noah Torres
•That's great it caught those errors! I'm definitely going to check it out. Better to find problems now than after filing.
Gavin King
•Exactly. The document comparison feature is really thorough - checks debtor names, collateral descriptions, everything. Saves so much time compared to manual review.
Nathan Kim
Update: Just got off the phone with VA SCC. They confirmed system maintenance through end of week but said searches should be working intermittently. Recommended trying multiple times throughout the day rather than giving up after first timeout.
Joshua Wood
•End of week still seems pretty long for a 'maintenance window' but at least they acknowledged the problem.
Nathan Kim
•Yeah, not great timing but at least we know what we're dealing with now. Going to keep trying the searches periodically.
Oliver Weber
Just curious - are these all equipment loans with the same lender or different lenders? Sometimes lenders have their own preferences for how they want continuations handled even if the legal requirements are the same.
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Oliver Weber
•Ah that explains the inconsistency. Different loan officers probably had different preferences for describing the collateral. For continuations you should stick with however each original was described.
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FireflyDreams
•Banks can be so particular about this stuff but then their own people create the original inconsistencies!
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Natasha Kuznetsova
Bottom line - forget about UCC 1-308, that's not relevant here. For your continuations: match debtor names exactly, reference correct filing numbers, don't try to 'improve' the original collateral descriptions. Keep it simple and consistent with what was originally filed.
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Natasha Kuznetsova
•Exactly. The SOS system wants to see that you're continuing the same financing statement, not creating a new or different one.
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Javier Morales
•Good summary. When in doubt, be conservative and match the original exactly rather than trying to make improvements.
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