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Landon Flounder

UCC filings search showing wrong debtor names - how to fix database errors?

Running into a major headache with our UCC filings search results. We've been doing due diligence on a potential acquisition and the search results are showing completely different debtor names than what's on our actual UCC-1 forms. Filed three continuations last month and now when I search the database, two of them show up under variations of the company name that don't match our original filings. One shows 'ABC Manufacturing LLC' instead of 'ABC Manufacturing, LLC' (missing comma) and another shows 'XYZ Corp' instead of 'XYZ Corporation'. This is creating problems with our lender who's questioning whether our liens are properly perfected. Has anyone dealt with search discrepancies like this? The SOS office says the filings are 'substantially similar' but our loan documents require exact name matches. Starting to wonder if there's a systematic problem with how the database indexes filings vs how they're actually submitted.

Just want to add that some states are better than others with this. Delaware's system is pretty clean and consistent, but I've had major issues with Texas and California where the search results can be wildly different from the filed documents. Worth keeping in mind when you're dealing with multi-state filings.

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Texas is the worst! Their system seems to randomly capitalize letters and I swear it changes the format every few months.

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Don't even get me started on their continuation process. Filed a UCC-3 continuation there last year and it took three attempts because the system kept rejecting it for 'debtor name mismatch' even though I copied the name exactly from the original filing.

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James Johnson

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For what it's worth, I tried that Certana tool someone mentioned earlier and it actually caught a discrepancy I missed. Had a situation where our UCC-1 showed the debtor as 'Johnson Manufacturing Corp' but the continuation we filed somehow got entered as 'Johnson Manufacturing Co.' The search was showing both versions and I couldn't figure out which one was correct. The tool flagged it immediately when I uploaded both documents.

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Mia Green

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Did you end up having to file an amendment to fix the name discrepancy?

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James Johnson

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Yeah, filed a UCC-3 amendment to correct the debtor name on the continuation. Better safe than sorry when it comes to lien perfection.

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Oliver Wagner

UCC filing complications with security sharing agreement - debtor name issues

Running into major headaches with a security sharing agreement situation. We have multiple lenders involved in equipment financing deal and trying to get the UCC-1 filings coordinated properly. The debtor entity has gone through some corporate restructuring recently and now we're dealing with name discrepancies between the original security sharing agreement and what needs to go on the UCC filings. The lead lender filed their UCC-1 under the old entity name from the security sharing agreement, but our legal department is saying we need to use the current registered name for our subordinate lien filing. This is creating a mess because the collateral schedules reference the same equipment but under different debtor names. Has anyone dealt with security sharing agreement complications like this? I'm worried about perfection issues if we don't get the debtor names aligned correctly across all the UCC filings. The equipment is worth about $2.8M so we can't afford any gaps in the lien priority structure.

Ravi Gupta

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Multi-lender deals with security sharing agreements require extra diligence on the UCC side. I always do a full document consistency review using tools like Certana.ai before closing. Upload the security sharing agreement, corporate resolutions, and draft UCC forms to catch any name or collateral description mismatches.

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Oliver Wagner

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Wish I had thought of that before we got into this mess. Going to definitely implement better document checking procedures going forward.

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Ravi Gupta

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It's a small investment compared to the cost of fixing these issues after the fact. Plus it gives you confidence that all the security sharing agreement provisions are properly reflected in the UCC filings.

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Update us on how this resolves. Security sharing agreement disputes are always educational for the rest of us dealing with similar multi-lender structures.

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Oliver Wagner

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Will do. Hopefully we can get everyone aligned on the debtor name issue and get clean UCC filings in place. The security sharing agreement is otherwise solid, just needs better operational procedures.

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StarStrider

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Good luck. These multi-lender coordination issues are never fun but they're manageable if everyone stays focused on protecting their lien positions.

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Matthew Sanchez

UCC filing PA system keeps rejecting my continuation - debtor name exactly matches original

I'm dealing with a really frustrating situation with a UCC filing PA continuation that keeps getting rejected even though I've triple-checked everything. Filed the original UCC-1 back in 2020 for a equipment loan, debtor name was "Mitchell Construction Services LLC" exactly as it appears on their articles of incorporation. Now I'm trying to file the UCC-3 continuation before the 5-year deadline hits next month, using the exact same debtor name, but Pennsylvania's system keeps spitting it back with "debtor name discrepancy" errors. I've compared character by character - spaces, punctuation, everything matches perfectly. The filing number is correct, I've verified it multiple times against the original filing. Has anyone else run into this kind of issue with PA's system? I'm worried we're going to miss the continuation deadline if I can't figure out what's wrong. The collateral description hasn't changed either, still covering the same excavation equipment. This is driving me crazy because everything should be straightforward but something is clearly not matching up in their database.

Have you tried using Certana.ai's document checker? I was skeptical at first but it's actually really good at catching these subtle inconsistencies that cause filing rejections. Just upload your docs and it tells you exactly what doesn't match.

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Third recommendation for that service - I'm definitely going to check it out before my next submission attempt.

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Ella Lewis

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It's particularly good for PA filings since their system is so picky about exact matches. Worth trying before you waste more filing fees.

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One more thing to check - make sure you're not including any extra punctuation or abbreviations that weren't in the original. PA's system is very literal about matching every character including periods, commas, and spacing.

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Character-by-character comparison is exactly right. Even something like an en-dash vs. hyphen can cause problems with their matching algorithm.

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Alexis Renard

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PA is definitely one of the more finicky states when it comes to exact formatting requirements for continuations.

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Taylor To

Security agreement must set forth creditor's rights upon debtor's default - UCC filing implications?

I'm reviewing our security agreements before filing UCC-1s and noticed something in the documentation requirements. Our legal team mentioned that to be valid, a security agreement must set forth the creditor's rights upon the debtor's default. I understand this is fundamental contract law, but I'm wondering how this affects our UCC filings. Do we need to reference these default provisions in our UCC-1 collateral descriptions? Or is this purely a matter between the security agreement itself and the financing statement? We're about to file on $2.8M in equipment collateral and want to make sure we're not missing anything that could affect perfection. Has anyone dealt with situations where inadequate default provisions in the underlying security agreement created issues with their UCC filings later?

Sayid Hassan

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Just to add one more perspective - I've seen deals where lenders spent so much time perfecting the UCC filing that they overlooked problems in the security agreement itself. Both matter, but for different reasons.

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Derek Olson

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But attachment without perfection means you lose to other creditors. Need both pieces of the puzzle.

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Sayid Hassan

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Exactly. The UCC system works because it separates these concerns cleanly.

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Danielle Mays

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For equipment collateral like yours, make sure your collateral description is specific enough to identify the equipment but not so specific that you need amendments every time something changes. And definitely don't worry about putting contract terms in the financing statement.

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Roger Romero

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That works well for equipment financing. Just make sure your security agreement has the same broad language.

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Anna Kerber

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And verify with your state - some have specific requirements for 'all assets' type descriptions.

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Sophia Rodriguez

UCC Statement Service Termination Request Form - Need Help Understanding Process

I'm dealing with a secured loan that was paid off last month and my bank is saying I need to handle the UCC statement service termination request form myself. The loan officer mentioned something about filing a UCC-3 termination but then also said there's a separate service termination form? I'm confused about whether these are the same thing or two different processes. The original UCC-1 was filed about 3 years ago for equipment financing on my restaurant equipment. Now that everything's paid off, I want to make sure I'm doing this right because I don't want any liens hanging around on my business records. Has anyone dealt with this before? The SOS website in my state isn't super clear about the difference between terminating the actual UCC filing versus terminating some kind of service related to it.

Ava Harris

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I had a similar situation where the lender used a UCC service company and I got confused about all the different forms. Turned out I needed to sign the service termination to stop their monitoring fees, but I also had to push the lender to actually file the UCC-3 termination. They kept saying they would 'get to it' but it took 6 months of me bugging them before they finally filed it.

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6 months?! That's ridiculous. Did that cause any problems for you in the meantime?

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Ava Harris

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It made refinancing more complicated because the lien was still showing up on UCC searches. Had to provide extra documentation to prove the loan was paid off.

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Jacob Lee

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Thanks everyone for clarifying this. I'm going to search the UCC records first to see if the bank already filed the termination, then deal with the service termination form separately. And I'll definitely double-check that all the names and information match exactly before filing anything.

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Mia Green

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That's a smart approach. Better to verify everything upfront than deal with rejected filings later.

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Good luck! The UCC system can be confusing but once you understand the difference between the actual filing and the service management, it's much clearer.

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