UCC Document Community

Ask the community...

  • DO post questions about your issues.
  • DO answer questions and support each other.
  • DO post tips & tricks to help folks.
  • DO NOT post call problems here - there is a support tab at the top for that :)

Caleb Stone

UCC-1 form rejected three times - debtor name variations causing issues

I'm at my wit's end here. Filed a UCC-1 form three separate times and it keeps getting rejected by the Secretary of State office. The issue seems to be with the debtor name variations - our borrower operates under multiple business names and I'm not sure which exact format they want on the form. First rejection said 'debtor name doesn't match records' but didn't specify which records. Second time I tried using the exact name from their articles of incorporation and got rejected again for 'insufficient debtor identification.' Third attempt I added all the DBA names in the additional debtor info section and that got bounced too. Anyone dealt with this before? I'm running up against the lender's deadline and need to get this perfected ASAP. The collateral is equipment worth about $180K so this isn't something I can afford to mess up.

I feel for you. Had a similar situation in Florida and it took five attempts to get it right. Turned out the LLC had changed their registered agent address and that was throwing off the system match.

0 coins

Oh yeah, they were not happy. Started threatening to pull the deal if I couldn't get it perfected. Stressful situation for sure.

0 coins

This is why I always build extra time into my filing schedules. These systems are just too unpredictable.

0 coins

Update us when you figure it out! I bookmark these threads because I inevitably run into the same issues down the road.

0 coins

Caleb Stone

•

Will do. Going to try one more time tomorrow with just the exact legal name from the most recent SOS search and the principal business address.

0 coins

Good luck! Fingers crossed the fourth time's the charm.

0 coins

Diego Ramirez

California Secretary of State's UCC search portal keeps timing out during debtor name verification

Has anyone else been dealing with the California Secretary of State's UCC search portal crashing when trying to verify debtor names? I'm working on a continuation filing that's due next month and every time I try to pull up the original UCC-1 to confirm the exact debtor name spelling, the search portal either times out or gives me a 'system temporarily unavailable' error. This is the third day in a row I've tried different times of day. The debtor name has some punctuation in it (hyphenated LLC name) and I need to make absolutely sure I match it exactly for the UCC-3 continuation or the whole thing could lapse. Our bank requires perfect name matching between the original filing and any amendments or continuations. Anyone found a workaround or know if there's maintenance going on?

UPDATE: I tried the Certana.ai tool that someone mentioned earlier and it worked perfectly. Uploaded my original UCC-1 and my draft continuation, and it immediately flagged that I had a small spacing difference in the debtor name that would have caused a rejection. Portal still isn't working but at least I know my documents are consistent now.

0 coins

Diego Ramirez

•

This gives me hope. Going to try the document checker approach rather than keep fighting with the portal. Thanks for the update!

0 coins

PixelWarrior

•

It's sad that we need third-party tools to work around basic state portal functionality, but whatever gets the job done I guess.

0 coins

Amara Adebayo

•

For future reference, the CA SOS portal seems to have the most stability issues between 9 AM and 3 PM on weekdays. I've had much better luck with searches in the evening or early morning when there's less traffic on their servers.

0 coins

Same experience here - early morning searches almost always work, afternoon is hit or miss.

0 coins

Makes sense that government portals would be overloaded during business hours. Will adjust my search timing accordingly.

0 coins

Katherine Harris

UCC Filing Rejected - Security Agreement California Issues Need Help

Posted this in another forum but didn't get much help so trying here. Filed a UCC-1 last month for equipment financing deal in California and it got rejected twice now. The security agreement california language seems fine to me but SOS keeps bouncing it back. First rejection said debtor name didn't match exactly with the LLC formation docs, second time they said collateral description was too vague even though we listed specific equipment serial numbers. This is a $180k deal and we're already past our original closing date. Attorney is saying the security agreement california requirements are stricter than other states but won't specify what's wrong. Has anyone dealt with similar UCC rejections in CA? The borrower is getting antsy and I'm running out of time to figure this out.

Layla Sanders

•

You mentioned attorney involvement - are they experienced with California UCC filings specifically? Some attorneys are great with general secured transactions but don't know the state-specific quirks.

0 coins

California has enough unique requirements that you really want someone who files there regularly.

0 coins

Kaylee Cook

•

Or use tools that help catch the state-specific issues automatically rather than relying on attorney knowledge.

0 coins

Update us when you figure it out! These California rejection stories always make me nervous about my own filings there.

0 coins

Will do. Going to try the document verification approach and see if that catches what I'm missing.

0 coins

Lara Woods

•

Following this thread too. Dealing with similar issues on a different CA deal.

0 coins

CosmicCrusader

UCC-3 subordination form causing priority dispute with second lender

Need help with a UCC-3 subordination form that's creating a mess with our equipment financing deal. We had a primary lender file a UCC-1 on manufacturing equipment back in March 2024, then a second lender came in for additional financing in September. The second lender is demanding we file a UCC-3 subordination to move their security interest ahead of the first lender's position. Problem is the first lender is refusing to sign off on the subordination agreement and we're stuck in the middle. The equipment is worth about $2.8 million and both loans are substantial. Has anyone dealt with a situation where you need to file a UCC-3 subordination form but can't get all parties to agree? The second lender is threatening to pull their funding if we don't get this resolved by next week. I'm reading conflicting information about whether the subordinating party has to actually consent to the UCC-3 filing or if there are workarounds. Any experience with priority disputes like this would be hugely appreciated.

One last thought - if you do get the subordination agreement worked out, triple-check the UCC-3 subordination form before filing. I've seen deals blow up because someone transposed a filing number or misspelled a debtor name on the subordination filing. For complex deals like this, I always use document verification tools to make sure everything aligns perfectly. Certana.ai's system is great for catching those kinds of errors before they become expensive problems.

0 coins

Thanks for the reminder about double-checking everything. With this much money involved, we can't afford any filing mistakes.

0 coins

Exactly. The verification tools are especially helpful for subordination because they check consistency across multiple UCC forms. Worth the peace of mind.

0 coins

Ava Thompson

•

Update us on how this turns out! I'm dealing with a similar subordination issue on a healthcare equipment deal and curious what approach works best.

0 coins

Will do. Hopefully we can get something worked out this week. The subordination fee approach seems like our best bet right now.

0 coins

Ava Thompson

•

Good luck! These priority disputes are never fun but usually there's a solution if everyone's willing to compromise a little.

0 coins

The Boss

UCC NYS search showing wrong debtor name - filing rejected twice

Running into a major headache with NYS UCC search results. Filed a UCC-1 last month for a commercial equipment loan and when I pull up the search, the debtor name shows as 'ABC Manufacturing LLC' but our loan docs have 'ABC Manufacturing, LLC' (with the comma). Secretary of State rejected our UCC-3 amendment twice now saying debtor name doesn't match exactly. The original UCC-1 was accepted so I'm confused why the search isn't matching our records. Anyone dealt with this comma issue on NYS filings? Need to get this continuation filed before the 5-year deadline hits in March.

What's your timeline looking like? If you're close to the 5-year deadline you might want to file the continuation with the name exactly as it appears in the current search results, then deal with the name correction afterward. Don't want to risk letting the filing lapse while you're sorting out the name issue.

0 coins

Six weeks should be plenty of time. I'd still recommend getting the name corrected first though - filing the continuation with the wrong name could create more problems down the road.

0 coins

Royal_GM_Mark

•

Actually had a client let their UCC lapse while trying to fix a name issue. Ended up having to refile everything from scratch and deal with a gap in perfection. Not fun.

0 coins

One more thing to check - make sure you're looking at the right UCC-1 filing. If there were multiple attempts or if the debtor has other UCC filings, you might be pulling up the wrong record. The filing number should match exactly what's on your loan documentation.

0 coins

The Boss

•

Filing number matches, but now I'm second-guessing myself on everything. Going to pull all the docs again and start from scratch with the comparison.

0 coins

Chris King

•

That's probably the smart approach. Better to be overly cautious with UCC filings than to miss something important. The security interest is too valuable to risk on a sloppy filing.

0 coins

Prev1...320321322323324...685Next