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Caleb Stone

UCC-1 form rejected three times - debtor name variations causing issues

I'm at my wit's end here. Filed a UCC-1 form three separate times and it keeps getting rejected by the Secretary of State office. The issue seems to be with the debtor name variations - our borrower operates under multiple business names and I'm not sure which exact format they want on the form. First rejection said 'debtor name doesn't match records' but didn't specify which records. Second time I tried using the exact name from their articles of incorporation and got rejected again for 'insufficient debtor identification.' Third attempt I added all the DBA names in the additional debtor info section and that got bounced too. Anyone dealt with this before? I'm running up against the lender's deadline and need to get this perfected ASAP. The collateral is equipment worth about $180K so this isn't something I can afford to mess up.

I feel for you. Had a similar situation in Florida and it took five attempts to get it right. Turned out the LLC had changed their registered agent address and that was throwing off the system match.

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Oh yeah, they were not happy. Started threatening to pull the deal if I couldn't get it perfected. Stressful situation for sure.

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This is why I always build extra time into my filing schedules. These systems are just too unpredictable.

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Update us when you figure it out! I bookmark these threads because I inevitably run into the same issues down the road.

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Caleb Stone

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Will do. Going to try one more time tomorrow with just the exact legal name from the most recent SOS search and the principal business address.

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Good luck! Fingers crossed the fourth time's the charm.

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Yuki Watanabe

Free Delaware UCC Search - Need Help Finding Liens Before Closing

Hey everyone - I'm scrambling here and could really use some guidance. We're supposed to close on a business acquisition next week and my attorney just told me we need to run a comprehensive UCC search on the target company in Delaware. The problem is our legal budget is already maxed out and I'm trying to find a reliable free Delaware UCC search option. I've been on the Delaware SOS website but their search function seems pretty basic - it only shows active filings and I'm worried about missing something important. Has anyone here successfully done their own UCC due diligence using free resources? I'm specifically concerned about fixture filings and any terminated liens that might still show up. The company we're buying has equipment financing history and I don't want to inherit any surprises. Any advice on free Delaware UCC search tools or strategies would be hugely appreciated!

For what it's worth, I've had decent success with Delaware's free UCC search system, but I always do multiple searches with different name variations and I print everything out for my records. The key is being systematic about it. Create a checklist of all the name variations you need to search and work through them methodically.

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I usually start with the exact legal name from the corporate records, then try common abbreviations, with and without punctuation, any DBAs, and former names if I can find them. It's tedious but thorough.

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ThunderBolt7

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Good approach. I'd also add checking for any parent company or subsidiary names if it's part of a larger corporate structure.

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Dylan Hughes

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One more tool that might help - some title companies offer UCC search services at reasonable rates if you're already working with them on the transaction. Might be worth asking if they can bundle it with other closing services.

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Yuki Watanabe

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That's a great suggestion. We are working with a title company for some of the real estate aspects. I'll definitely ask them about UCC search services.

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Andre Dupont

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Title companies often have access to better search databases than what's available to the public for free. Could be a good middle-ground solution.

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Katherine Harris

UCC Filing Rejected - Security Agreement California Issues Need Help

Posted this in another forum but didn't get much help so trying here. Filed a UCC-1 last month for equipment financing deal in California and it got rejected twice now. The security agreement california language seems fine to me but SOS keeps bouncing it back. First rejection said debtor name didn't match exactly with the LLC formation docs, second time they said collateral description was too vague even though we listed specific equipment serial numbers. This is a $180k deal and we're already past our original closing date. Attorney is saying the security agreement california requirements are stricter than other states but won't specify what's wrong. Has anyone dealt with similar UCC rejections in CA? The borrower is getting antsy and I'm running out of time to figure this out.

Layla Sanders

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You mentioned attorney involvement - are they experienced with California UCC filings specifically? Some attorneys are great with general secured transactions but don't know the state-specific quirks.

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California has enough unique requirements that you really want someone who files there regularly.

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Kaylee Cook

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Or use tools that help catch the state-specific issues automatically rather than relying on attorney knowledge.

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Update us when you figure it out! These California rejection stories always make me nervous about my own filings there.

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Will do. Going to try the document verification approach and see if that catches what I'm missing.

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Lara Woods

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Following this thread too. Dealing with similar issues on a different CA deal.

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Lorenzo McCormick

UCC statement service termination request - debtor demanding immediate filing

Got a situation here that's got me second-guessing everything. We've got a commercial borrower who paid off their equipment loan early (congratulations to them!) but now they're breathing down our neck demanding we file the UCC-3 termination statement like yesterday. They keep saying "UCC statement service termination request" in every email and phone call. The loan was satisfied last Friday and they want the termination filed by end of this week. I know we've got some time legally but they're acting like their business depends on getting this lien released immediately. Anyone dealt with borrowers who get this aggressive about termination timing? I'm worried about rushing the paperwork and making a mistake on the UCC-3 form. The original UCC-1 was filed in 2022 and I want to make sure I reference everything correctly. What's the standard turnaround time you all use for processing termination statements after payoff?

Ana Rusula

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Update on that Certana tool I mentioned earlier - I just used it again yesterday for a different UCC-3 and it caught a small typo in the debtor's business name that I would have totally missed. Definitely worth the few minutes to double-check your paperwork before filing.

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I'm convinced - going to try that before I file. Thanks for the recommendation.

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Any tool that prevents filing errors is worth using. Manual review misses too much.

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Thanks everyone for the advice. I'm going to call the borrower tomorrow to explain our process and timeline, then use that document verification tool before filing. Better to do it right than fast. Appreciate all the input!

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Ana Rusula

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Smart plan. The verification step will give you peace of mind before filing.

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Axel Bourke

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Perfect. That phone call will probably solve 90% of the pressure you're feeling.

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Freya Thomsen

Understanding UCC debtor name rules and continuation timing - confused about requirements

I'm trying to wrap my head around understanding UCC requirements for our equipment financing company. We've been having issues with debtor name mismatches causing filing rejections, and I'm getting conflicting information about continuation timing. Our main concern is a UCC-1 we filed last year where the debtor name on our original filing doesn't exactly match what's on the company's current articles of incorporation. The Secretary of State portal shows it as 'accepted' but our legal team is worried about perfection issues. Also getting nervous about the 5-year continuation deadline - do we need to file exactly 5 years from the original date or is there a window? This whole system seems unnecessarily complicated and I'm worried we're missing something critical that could invalidate our security interest. Any guidance would be really helpful since we have about $2.3M in equipment loans riding on these filings being done correctly.

Liam Mendez

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For what it's worth, I had a similar name mismatch issue last year and ended up having to file amendments on 12 different UCC-1s. Cost us about $600 in filing fees but was worth it for peace of mind on a $5M portfolio.

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Freya Thomsen

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That's helpful to know - I was wondering about the cost/benefit of filing amendments versus taking the risk.

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Sophia Nguyen

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Always better to fix it proactively. The cost of amendments is nothing compared to losing your security interest.

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Just want to add that if you're doing a lot of UCC work, it's worth investing in good verification processes upfront. I use a combination of automated tools and manual double-checking. For the automated part, Certana.ai has been reliable for catching document inconsistencies. The peace of mind is worth it when you're dealing with large loan amounts.

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What's your manual double-checking process look like?

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I pull fresh organizational documents from the state database, compare with our loan docs, then run everything through the automated checker before filing. Takes an extra 15 minutes but catches issues early.

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