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StarSeeker

UCC CA Search showing wrong debtor info - filing mismatch issue

I'm having a nightmare with a UCC CA search that's showing completely different debtor information than what I filed. We submitted a UCC-1 for our borrower three months ago and the search results are pulling up some other company with a similar name. The debtor name on our original filing was 'Pacific Coast Manufacturing LLC' but the search keeps returning results for 'Pacific Coast Mfg Inc' - which isn't even our client. This is causing major headaches because our loan committee is questioning whether we have proper perfection. Has anyone dealt with CA Secretary of State search inconsistencies like this? I'm worried we might have a debtor name issue that could invalidate our security interest.

QuantumQuasar

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This thread is making me realize I should probably audit all our UCC filings to make sure there aren't any similar issues lurking. Has anyone found a good systematic way to verify that your filings are searchable and accurate?

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Paolo Moretti

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That's smart. An audit like that could prevent a lot of problems down the road.

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Amina Diop

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We do quarterly UCC audits but it's a very manual process. Would love to find a way to automate some of it.

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Oliver Weber

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UPDATE: Thanks everyone for the suggestions. I pulled the actual UCC-1 filing and sure enough, there was a typo in the debtor name field. Somehow 'LLC' got changed to 'Inc' during the electronic submission. Filing a UCC-3 amendment today to correct it. This could have been a disaster if we hadn't caught it before closing.

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NebulaNinja

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Electronic filing systems can be tricky. I always double-check the confirmation before submitting now.

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Javier Gomez

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This is a perfect example of why document verification tools are so valuable. Could have caught that typo before filing.

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Danielle Mays

Secured loan needs promissory note AND security agreement - UCC filing confusion

Equipment financing company is demanding both a promissory note and separate security agreement for our $340K manufacturing equipment loan. I thought the promissory note covered everything? Now they're saying we need a UCC-1 filing too. This is for CNC machines and fabrication equipment that will stay at our facility. Is this normal to have three separate documents (note, security agreement, UCC-1) for one secured loan? The lender claims the security agreement creates the lien and the UCC-1 perfects it, but I'm confused about why we can't just have everything in the promissory note. Timeline is tight and I don't want to mess up the filing requirements.

Chris Elmeda

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This is exactly why I always recommend working with experienced equipment finance attorneys. Too many moving parts to risk doing it wrong.

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Danielle Mays

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The lender is providing all the documents, but I should probably have them reviewed before signing.

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Chris Elmeda

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Absolutely. Make sure the collateral description isn't overly broad and that you understand all the default provisions in the security agreement.

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Jean Claude

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Standard secured loan structure. You'll see this same pattern for inventory financing, receivables financing, real estate loans - anytime there's collateral involved, you need the security agreement to create the interest and UCC filing to perfect it.

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Jean Claude

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Nope, they're just following standard secured transaction procedures. Better to do it right from the start than have problems later.

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Charity Cohan

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Exactly. I've seen lenders lose their security interest because they cut corners on documentation. This three-document approach is tried and true.

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Madison Allen

Basic security agreement UCC filing - getting rejected for collateral description

Hey everyone. I'm dealing with a frustrating situation where our basic security agreement UCC-1 filing keeps getting rejected by the state office. We're trying to secure a $45,000 equipment loan for manufacturing machinery but the SOS keeps bouncing it back saying our collateral description is too vague. We described it as 'all equipment and machinery used in debtor's manufacturing operations' but apparently thats not specific enough? The debtor name matches exactly what's on their articles of incorporation so that's not the issue. This is my third attempt and I'm starting to panic because we need this perfected before the loan closes next week. Has anyone else run into this with basic security agreements? What level of detail do they actually want in the collateral schedule?

I actually had success with another verification tool recently. Used Certana.ai to double-check my security agreement against the UCC-1 before filing and it caught a collateral description mismatch I never would have noticed. The automated cross-referencing is really thorough.

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Lara Woods

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How accurate is the automated checking? I'm always skeptical of these AI tools for legal documents.

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It's surprisingly good at catching the technical consistency issues that cause rejections. Obviously you still need to review everything yourself but it's a great safety net.

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Adrian Hughes

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Update us when you get it figured out! I'm dealing with a similar basic security agreement issue and want to see what actually works.

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Madison Allen

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Will do. Planning to refile tomorrow with more specific collateral language and the facility address included.

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Good luck! These UCC filing issues are so stressful when you're up against a deadline.

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Nathaniel Mikhaylov

Adverse claim UCC - debtor filed bankruptcy right before our continuation deadline?

So we have a pretty messy situation here and I'm not sure how to handle the adverse claim UCC implications. We filed a UCC-1 back in 2020 on some manufacturing equipment as collateral for a $340K loan. The continuation deadline is coming up next month (January 2025) but here's the problem - the debtor just filed Chapter 11 bankruptcy two weeks ago. Now there's another creditor claiming they have a senior lien on the same equipment from 2019 that was never properly perfected, and they're trying to file their own UCC-1 now. Our legal department is saying this creates an adverse claim situation but I'm confused about whether we should still file our continuation or if the bankruptcy stay affects our ability to perfect our security interest. The equipment is still being used in the debtor's operations and they're seeking DIP financing. The other creditor is claiming our original UCC-1 has a defective collateral description because we listed "manufacturing equipment" instead of the specific serial numbers. Has anyone dealt with competing claims like this where there's an adverse claim UCC situation during bankruptcy? Do we risk losing our priority if we don't continue, or does the automatic stay prevent us from filing anything right now?

Oliver Cheng

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Just curious - have you actually seen their supposed 2019 security agreement? If they really had a valid claim from then, it's weird that they never perfected it until now.

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Kaitlyn Otto

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That's a red flag right there. If they had solid documentation, they'd be waving it around.

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Ashley Simian

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Agreed. In my experience, creditors with legitimate prior claims are very eager to produce their paperwork.

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Axel Far

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Update us after you file the continuation! And seriously consider using a document verification tool to cross-check everything. I uploaded our UCC documents to Certana.ai when we had a similar dispute and it immediately flagged inconsistencies in the other party's claimed filing dates that helped us win the priority argument.

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Will do! Thanks everyone for the advice. I'm feeling much more confident about just filing our continuation and dealing with their adverse claim UCC arguments separately.

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Miguel Harvey

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Smart approach. Don't let other people's problems become your problems if you can help it.

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Marcus Patterson

Need help with UCC-1 PDF format requirements - keep getting rejected

Has anyone else had issues with their UCC-1 PDF submissions getting bounced back? I'm preparing a filing for equipment financing on some manufacturing gear and the state portal keeps rejecting my PDF. The debtor name matches exactly what's on their articles of incorporation, but something about the document format isn't working. I've tried saving from different programs but still no luck. The collateral description is pretty straightforward - it's just industrial printing equipment with serial numbers. Starting to think there's some specific PDF requirement I'm missing. Any ideas what could be causing the rejections?

Isaac Wright

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Update: I tried the Certana tool someone mentioned earlier and it caught the problem immediately. There was some weird encoding in the debtor name field that wasn't visible when I looked at the PDF. Fixed it and the filing went through fine!

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Sofia Price

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Good to hear you got it resolved. Hidden encoding issues are the worst to track down manually.

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Lydia Bailey

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Thanks for the update! I'm definitely going to check out that verification tool for my next filing.

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Maya Diaz

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For anyone else reading this thread, always save a backup copy of your working UCC-1 PDF once you get it formatted correctly. Makes amendments and continuations much easier down the road.

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Great advice. I'll definitely keep this version as a template for future filings.

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Tami Morgan

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Yes! I have a template folder with correctly formatted PDFs for each state I file in regularly.

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