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Sean Murphy

UCC 1-405 filing got rejected twice - debtor name format issue

Been pulling my hair out over this UCC 1-405 situation. Filed twice now and both times got kicked back by the SOS office. The rejection notice keeps saying 'debtor name does not match registered entity name' but I'm copying it exactly from the Secretary of State corporate search. This is for a $180K equipment loan and my borrower is getting antsy about the delay. The company name is 'Advanced Manufacturing Solutions LLC' on their articles of incorporation, that's exactly how I'm putting it on the UCC-1. Anyone else run into this with 1-405 filings? Starting to wonder if there's some formatting trick I'm missing. The collateral description is solid - 'all equipment, machinery, and fixtures now owned or hereafter acquired' - so it's definitely the debtor name causing the problem. Really need to get this perfected before the loan closes next week.

Amara Nwosu

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This happened to me with a 1-405 filing last year. Turned out the LLC had been administratively dissolved and reinstated, and the reinstatement created a slightly different name format in the system. Even though it looked identical, there was a difference in spacing or punctuation. Had to get the corrected name directly from the business services division.

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Amara Nwosu

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Usually shows up in the entity history if you can access the full record. Sometimes you have to request it specifically.

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Aisha Rahman

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That's a really obscure issue but makes sense why it would cause problems.

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AstroExplorer

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UPDATE: Used the Certana document checker and found the problem! There was an invisible character between 'Advanced' and 'Manufacturing' that got copied from the SOS website. The tool showed me exactly where it was and I was able to clean up the name. Refiled today and it went through without any issues. Thanks everyone for the suggestions!

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QuantumQueen

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Awesome! Those invisible characters are such a pain. Glad the tool caught it for you.

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Zara Khan

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Great to hear it worked out! That's exactly the kind of hidden formatting issue that drives everyone crazy.

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Nathaniel Stewart

UCC Filings Virginia Secretary State - Name Verification Issues

Running into a nightmare scenario with multiple UCC filings and need some guidance from anyone who's dealt with similar debtor name verification problems. We're a regional equipment finance company and have been processing UCC-1 filings for agricultural equipment across several states. The issue started when we discovered potential inconsistencies between our borrower's legal entity name on incorporation documents versus what we've been using on UCC filings. Specifically dealing with an LLC where the Articles of Incorporation show 'Johnson Family Farms, LLC' but our loan documents and previous UCC-1 filings used 'Johnson Family Farm LLC' (missing the 's'). This affects about $2.8M in secured equipment financing and we're now questioning whether our security interests are properly perfected. The borrower is current on payments but we need to ensure our lien position is solid before the bank examiner review next month. Has anyone dealt with debtor name discrepancies like this? Should we file UCC-3 amendments to correct the name or are we looking at new UCC-1 filings? Really concerned about the perfection timeline and whether we've had continuous perfection or if there's been a gap that could affect our priority position.

For what it's worth, I think you're probably fine on the perfection issue given that it's just a missing 's', but I'd still clean it up with amendments before the bank exam. The examiner will appreciate seeing that you identified and corrected the discrepancy proactively rather than them having to point it out.

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Ryder Greene

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Exactly - showing proactive compliance management always looks good during examinations.

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Plus if there are any other minor issues they might be more lenient if they see you're being thorough about corrections.

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UPDATE: Thanks everyone for the advice. We ended up using one of the document verification tools mentioned here (Certana.ai) to check all our filings against the Articles of Incorporation. Turns out we had name inconsistencies on 3 different borrowers, not just the one we noticed. We're filing UCC-3 amendments for all of them this week and feel much better going into the bank exam knowing everything matches up perfectly.

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Ellie Simpson

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Smart move checking all your filings - bet you're not the only lender who would find multiple name issues if they did a comprehensive review.

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Arjun Kurti

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Thanks for the update and glad the verification tool worked out. Might have to look into that for our portfolio review next quarter.

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Javier Garcia

UCC search Colorado filing system keeps timing out - anyone else having portal issues?

Been trying to run a UCC search Colorado system for the past 3 hours and the portal keeps crashing on me. Need to verify if there are any existing liens on equipment we're financing before we can close this deal tomorrow. Every time I get to the search results page it just spins and then gives me a timeout error. Has anyone figured out a workaround for this? Our compliance team is breathing down my neck and I can't afford to miss any existing filings that might conflict with our UCC-1. This is a $180K equipment loan and we absolutely cannot have any surprises with prior liens.

Zoe Dimitriou

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For what it's worth, I just tried the Colorado portal and it seems to be working fine now. Might have been a temporary server issue. Try again and see if it's resolved.

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Javier Garcia

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Just tried again and you're right - it's working now! Finally got my search results. Thanks everyone for the suggestions, definitely saving some of these backup methods for next time.

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QuantumQuest

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Glad it worked out! These portal issues always seem to resolve themselves right after you find a workaround.

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This thread is a perfect example of why we need better infrastructure for UCC searches. The fact that we're all sharing workarounds for a basic government service is ridiculous. At least we help each other out though.

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Liam McGuire

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The private sector solutions like Certana exist exactly because the government portals are so unreliable. Market demand creates alternatives.

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Amara Eze

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True but we shouldn't have to pay extra for basic public records access that works properly.

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Jenna Sloan

UCC release process after credit union payoff - salal credit union ucc release timing

Finally paid off my equipment loan with my credit union last month but still haven't received the UCC termination statement. The loan was secured by restaurant equipment and they filed a UCC-1 back in 2019. I've called twice and they keep saying the release paperwork is "in process" but won't give me a timeline. My accountant is asking for the UCC-3 termination for our year-end audit and I'm getting worried this delay could cause problems. The original UCC-1 shows the correct debtor name and everything, so I don't think there are any name issues. Has anyone dealt with slow UCC release processing from credit unions before? Should I be more concerned about this delay or is 30+ days normal for them to file the termination?

Harold Oh

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Update us when you get it resolved! I'm curious how long it ends up taking them.

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Jenna Sloan

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Will do! Hoping to have an update by next week after I call them with some of these suggestions.

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Amun-Ra Azra

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For what it's worth, 30 days isn't the longest I've seen but it's definitely on the slow side. Most professional lenders file UCC-3 terminations within 10-15 business days of payoff. The fact that your credit union can't give you a timeline is concerning - that suggests they don't have a standard process in place.

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Honestly some of these smaller credit unions just aren't set up for commercial lending. They probably handle maybe 5-10 UCC filings per year total.

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Amun-Ra Azra

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True, and if they outsource their UCC filing to a service company that could explain the delays too. Third-party processors sometimes batch everything monthly.

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Luca Ferrari

UCC 1 Iowa filing rejected twice - debtor name format issue

Need help with a UCC 1 Iowa filing that keeps getting rejected by the Secretary of State office. I'm handling collateral documentation for a commercial equipment loan and the SOS portal keeps bouncing back my UCC-1 with "debtor name format" errors. The borrower is an LLC and I've tried entering the name exactly as it appears on their Articles of Organization but still no luck. This is holding up a $180K equipment financing deal and my client is getting frustrated. Has anyone dealt with Iowa's specific debtor name requirements recently? The rejection notices aren't very clear about what exactly is wrong with the format.

Dylan Cooper

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I actually just went through something similar with a different state. What ended up working was using that Certana.ai tool someone mentioned earlier. You upload your Articles and UCC-1 side by side and it highlights any differences between the debtor names. Found a tiny spacing issue I never would have caught manually. Worth trying before you call the SOS office.

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Luca Ferrari

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Thanks, I'm definitely going to try that first. Seems like a quick way to spot whatever I'm missing.

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Sofia Perez

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Let us know if it helps! Always looking for tools that make these filings easier.

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One more thought - are you filing online or by mail? Sometimes the online portal has different formatting requirements than paper filings. Iowa's online system can be particularly sensitive to copy/paste issues.

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That's actually a really good point. PDF copy/paste can introduce invisible formatting characters that mess up the filing.

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Exactly. I always type names manually now after getting burned by that issue multiple times.

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