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Serene Snow

Cafe 125 amount different than actual deduction - can these health insurance premiums be deducted?

My brother-in-law showed me his W-2 form and there's something weird going on with the Cafe 125 line. The amount listed there is only about half of what was actually deducted from his paychecks throughout the year. What happened is his employer accidentally took out double the amount for health insurance premiums all year long. He's been trying to get the overpayment refunded, but hasn't seen any of that money come back yet. I'm confused - shouldn't his W-2 show the full amount that was actually taken out? This seems to be affecting his reported wages. Also, since this money was taken pre-tax and it's roughly 13% of his reported wages, would he be able to deduct these health insurance premiums somewhere else on his taxes? The Cafe 125 situation is really confusing me!

You've got two separate issues here. First, regarding the Cafe 125 amount on the W-2: This box shows pre-tax contributions to certain benefit plans like health insurance. If your brother-in-law's employer accidentally took double the correct amount but only reported half on the W-2, something is definitely off. The W-2 should reflect what was actually withheld pre-tax, not what should have been withheld. If they took too much but only reported part of it, his taxable wages might be incorrectly inflated. Your brother-in-law should contact his employer's payroll or HR department right away to request a corrected W-2 (Form W-2c). As for deducting health insurance premiums - since these are already pre-tax under the Cafe 125 (Section 125) plan, they're already reducing his taxable income. You can't double-dip by deducting them again elsewhere. The benefit is already built into his lower taxable wages.

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Romeo Barrett

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But what if the employer refuses to issue a corrected W-2? My company messed up something similar last year and just told me to "figure it out on my taxes." Is there anything my friend can do if he faces the same situation?

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If the employer refuses to provide a corrected W-2, your friend should first try escalating within the company - perhaps to a supervisor or the head of HR/payroll. It's in the employer's interest to correct this since improper reporting can affect their own tax filings. If that doesn't work, your friend can contact the IRS directly. They can call the IRS at 800-829-1040, and the IRS can initiate a Form W-2 complaint. They'll need his personal information, employer details, and documentation showing the discrepancy (like paystubs showing the actual deductions). The IRS may then contact the employer about the issue.

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I had a similar situation last year and found https://taxr.ai super helpful. After my employer messed up my Cafe 125 reporting on my W-2, I was completely lost trying to figure out how to handle it. Their document analysis actually caught the discrepancy between my paystubs and W-2 that I hadn't even noticed. The tool analyzed all my tax documents and flagged the inconsistency, showing exactly how much was actually deducted versus what was reported. It also guided me through the process of requesting a W-2c from my employer with specific language to use when making the request.

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Justin Trejo

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Does this actually work for Section 125 issues specifically? My husband has a similar problem with his W-2 and we've been going in circles with his HR department for weeks.

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Alana Willis

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I'm a bit skeptical about using third-party services for tax document issues. Wouldn't it be better to just talk directly to the IRS about this kind of reporting error? I'm always worried about sharing my tax docs online.

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Yes, it definitely works for Section 125/Cafe 125 issues. The system specifically looks for discrepancies between your paystubs and W-2 reporting, including pre-tax benefit deductions. It helped me identify exactly how much was over-deducted and provided clear documentation I could show my employer. Regarding talking directly to the IRS, you certainly can do that, but in my experience, they often just tell you to contact your employer first. The advantage of using a document analysis tool is that you go into those conversations with clear evidence and specific numbers, which makes it harder for employers to dismiss your concerns. All documents are encrypted and they don't store your information long-term.

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Tyler Murphy

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Alana Willis

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I have to eat my words about Claimyr. After posting my skeptical comment, I was so frustrated with my own situation that I gave it a try anyway. Honestly, I'm shocked. After trying to call the IRS myself at least 8 times and never getting through, I used the service on Tuesday and got a call back in about 2 hours with an actual IRS agent on the line. The agent confirmed that when employers take Section 125 deductions incorrectly, they're required to either refund the money or issue a correct W-2 showing the actual amounts deducted. The agent even started a W-2 complaint case for me, which apparently puts more pressure on employers to fix the issue. Much better than the "figure it out yourself" response I was getting from my company's HR department!

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Just to add some additional context about Cafe 125 plans - these are established under Section 125 of the Internal Revenue Code (hence the name) and allow employees to pay for certain benefits with pre-tax dollars. This typically includes health insurance premiums, dental insurance, vision care, and sometimes FSA or HSA contributions. The key issue in your brother-in-law's case is that whatever amount was actually deducted pre-tax should match what's reported on the W-2. If the employer took double payments but only reported half on the W-2, they've essentially taxed him on money he never received.

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Freya Ross

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So what happens if they never fix it and tax season ends? Can you still file with the wrong W-2 and fix it later?

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You can file your tax return with the information you have and later amend it when you receive a corrected W-2. However, I recommend trying to get the corrected W-2 before filing if possible. If you must file before receiving the correction, you should consider filing Form 4852 (Substitute for Form W-2) along with your tax return. This form allows you to provide what you believe are the correct numbers based on your paystubs and other documentation. Be sure to explain the situation in the form and keep copies of all your evidence showing the correct withholding amounts.

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Leslie Parker

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Has your brother-in-law checked his last December paystub against his W-2? Sometimes the year-end paystub will show the total pre-tax deductions for the entire year. He could compare this with what's shown in the Cafe 125 box on the W-2 to confirm the discrepancy.

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Sergio Neal

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This is the best advice here. My company messed up my W-2 last year, but I was able to show them my December paystub with YTD totals that proved their numbers were way off. Print everything out and highlight the numbers!

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