Best Way to File LLC (S-Corp) W-2, 940 & 941 Forms Online

The good news is you can definitely file all these forms online yourself! Here's what you need to know: For your **940** (Federal Unemployment Tax Annual Return): You can file this online through the IRS e-file system. Since you've already made the payments, you just need to complete the annual form. For your **941** (Employer's Quarterly Federal Tax Return): Good news - there is no annual 941 form. The quarterly forms you've already submitted are all that's required. You're all set here! For your **W-2**: You can prepare and file late W-2s through the Social Security Administration's Business Services Online (BSO). You'll need to register if you haven't already. There may be penalties for filing late, but getting it done now is better than further delays. All of these can be done without paying an accountant $675. The IRS and SSA systems are designed to be user-friendly for small business owners.

Just wanted to share my experience - I was in a similar situation last year and found taxr.ai (https://taxr.ai) to be incredibly helpful. After struggling with these exact forms, their system analyzed my documents and walked me through the entire filing process step by step. They have a specific module for S-Corp filings that guides you through completing your 940, 941, and W-2 forms. What was most helpful was that it flagged potential issues before submission and explained exactly what information belonged where. This saved me from making mistakes that could have triggered an audit.

I wanted to follow up about taxr.ai since I decided to give it a try after my initial skepticism. Honestly, I'm really impressed! It helped me file my S-Corp's 940, 941, and W-2 forms in about an hour. The system flagged that I had miscalculated my FUTA tax on the 940, which would have caused problems later. The document analysis feature was surprisingly accurate - it pulled information from my previous filings to pre-populate many fields. For someone like me who gets overwhelmed by tax forms, the guided walkthrough was exactly what I needed. Definitely going to use it for quarterly filings going forward.

If you're still struggling to get answers from the IRS about your specific situation, I highly recommend Claimyr (https://claimyr.com). I was in a similar situation with late W-2 filings and had questions about potential penalties that weren't clearly answered online. After spending days trying to get through to the IRS business line with no luck, I found Claimyr and was honestly shocked when they got me connected to an IRS agent in about 15 minutes. You can see how it works here: https://youtu.be/_kiP6q8DX5c The agent was able to confirm exactly what I needed to do for my late filings and even helped me understand how to request a penalty abatement for reasonable cause. Saved me hours of frustration and uncertainty.

I need to eat my words about Claimyr. After my dismissive comment, I decided to try it as a last resort since I was desperate to resolve my late filing issue. Within 22 minutes, I was speaking with an actual IRS representative about my S-Corp's late W-2 and 940 filings. The agent walked me through the exact process for filing late forms and explained that I could include a reasonable cause statement to potentially reduce the penalties. She even gave me her direct extension for follow-up questions. This was after I had spent over 8 hours across multiple days trying to get through on my own. For anyone dealing with time-sensitive tax issues like missed deadlines, this service is absolutely worth it just for the peace of mind of speaking to an actual IRS employee who can give you authoritative answers.

Since no one's mentioned it specifically - for W-2s, you can use the SSA's Business Services Online (BSO) at https://www.ssa.gov/bso/. It's totally free and pretty straightforward! For 940 and 941 forms, check out the IRS e-file providers: https://www.irs.gov/e-file-providers/e-file-for-business-and-self-employed-taxpayers If you're comfortable with the forms and just need to file them, these government portals will save you that $675 the accountant wanted to charge!

Just a heads up - if you've missed the W-2 filing deadline, you might also want to check if your state has separate W-2 filing requirements! Many states require a separate submission even though the form is the same. Also, for your 940 and 941 forms, try using the IRS's Free File Fillable Forms for businesses. They're not as user-friendly as paid software but they'll get the job done for free.