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Check if the letter has a notice number on it (usually CP## in the upper right corner). Different notice numbers mean different things. Also make sure the letter is actually from the IRS! Real IRS letters typically come from specific processing centers (like Kansas City, MO or Ogden, UT) and will have your tax ID number on them. There are lots of scams out there where people send fake "refund" letters hoping you'll call their fake number and give personal info.
Thanks for this tip! Just checked and it's a CP12 notice, and it does show my correct tax ID number and came from the Austin, TX processing center. Looks like it's legit. Any other advice on what I should do with this information? Should I just wait for the refund or do I need to formally accept their changes?
Since it's a CP12 notice and has all the correct identifying information, it's definitely legitimate. You don't need to formally accept the changes - the adjustment is automatic. The refund should be processed within 4-6 weeks from the date on the letter. If you've set up direct deposit with the IRS previously, that's how you'll receive it. Otherwise, they'll mail you a check. You don't need to do anything else unless you disagree with their adjustment - in that case, the letter should include instructions for how to respond. Keep the notice with your tax records for that year, as it explains the changes to your original return.
Did your letter mention anything about interest being included with the refund? When the IRS sends refunds for prior tax years, they actually have to pay you interest too, which is kinda cool. Downside is that the interest is taxable income you'll need to report on your taxes for this year.
Hey, I've been using Taxport Convey for years. For the validation errors you're getting, there should be a "Review Exceptions" button on the main dashboard. Click that, then look for "Chapter 3 Exceptions" in the dropdown. From there, you can batch update all similar errors with the correct exemption code. For dividend payments under Chapter 3, if the recipient has provided a valid W-8BEN or W-8BEN-E claiming treaty benefits but no TIN, you generally have a 90-day grace period where you can still apply the treaty rate. After that, you may need to default to 30% withholding unless they qualify for another exemption. Also, make sure you're using the correct country code in the system - sometimes Taxport Convey will flag TIN issues if the country code doesn't match what's on the W-8.
Thanks for the specific guidance on Taxport Convey! I found the "Review Exceptions" option and it shows all 42 errors in one place. If I implement the 90-day grace period approach, will I need to go back and amend these later if we don't receive the TINs within 90 days?
Yes, if you don't receive the TINs within the 90-day period and you've applied treaty rates, you would technically need to file amended returns using the higher withholding rate (typically 30% for Chapter 3). However, there's an exception for certain passive income, including some types of dividends, where you may be able to continue applying treaty rates if you have other sufficient documentation. I would recommend documenting all your follow-up attempts to obtain the TINs. If you can show reasonable efforts to obtain the information, it can help if there's ever an IRS review of your filings.
Just to add something useful - as someone who had to learn 1042/1042-S filing on the fly last year, I'd recommend downloading IRS Publication 515 and the 1042-S instructions. They're surprisingly helpful once you know what you're looking for. Specifically for your issue with Chapter 3 withholding, look at the section about "Withholding and Reporting Obligations" in Pub 515, around page 40-42. It outlines the scenarios where TINs are required vs. where you can proceed without them. The 1042-S instructions also have a table of exemption codes on page 25 that explains exactly when each one applies. Might save you some time vs. trying to piece it together from different websites.
One thing nobody's mentioned yet - check if you had any unemployment compensation last year or this year. The taxation of unemployment benefits has changed several times in recent years and that can make a huge difference in your refund amount. A lot of people forget they even received it since it might have been for just a few weeks.
I didn't have any unemployment either year. But that's a good point. I went back and compared both of my W-2s more carefully, and it looks like my withholding percentage did drop slightly this year even though the dollar amount is higher. Maybe that's the culprit?
That's likely a big part of it! If your withholding percentage dropped, that means more money in your paychecks throughout the year but a smaller refund at tax time. The IRS has been adjusting withholding tables to be more accurate, which means you're not giving the government as big of an "interest-free loan" through overwithholding. Rather than focusing on getting a big refund, you might want to consider setting up automatic transfers of a small amount from each paycheck to a savings account. That way you're saving the same amount but earning interest on it yourself instead of waiting for the IRS to return it.
has anyone used the wheres my refund tool on the irs website? it usually tells u if theres an issue with ur refund or if they adjusted anything. i always check it when my refund seems off!!!
Just adding another perspective as someone who's been reporting art commission income for years: Make sure you track ALL your business expenses! Art supplies, software subscriptions (Photoshop etc), portion of internet bill, home office space, drawing tablets, computer equipment... these can significantly reduce your taxable income. TurboTax has a section for business expenses when you're entering self-employment income. Don't miss out on these deductions - they're totally legitimate as long as they're actually for your business.
Thanks for mentioning this! I have a couple questions: do I need receipts for everything? And can I deduct a portion of my laptop if I also use it for personal stuff?
Yes, you should keep receipts for everything, though you don't submit them with your taxes. Store digital copies or physical receipts for at least 3 years in case of an audit. For your laptop, you absolutely can deduct a portion based on business use. If you use your laptop 60% for art commissions and 40% for personal use, you can deduct 60% of its cost. You can either deduct the full business portion in the year you bought it (Section 179 deduction) or depreciate it over several years. TurboTax will walk you through these options. Just make sure you have a reasonable basis for your business-use percentage if ever questioned.
Something nobody has mentioned yet - you'll need to pay self-employment tax (Medicare + Social Security) on this income too, which is about 15.3% ON TOP OF regular income tax. It really adds up! If you think you'll make more than $1000 in self-employment income in 2025, you should probably make quarterly estimated tax payments to avoid underpayment penalties next year.
Christian Burns
Don't sleep on OLT.com (OnLine Taxes). It's under $50 for federal + state, and handles investment sales, 1099s, etc. Interface isn't fancy but gets the job done. Been using it for 5 years with similar tax situation to yours.
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Sasha Reese
β’Have you used it for reporting inherited stocks? That's the part that's tripping me up with my grandma's investments. Need to make sure I get the cost basis right.
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Christian Burns
β’Yes, I've used it for inherited stocks. It handles the stepped-up basis correctly - there's a specific section where you can indicate the shares were inherited and enter the fair market value on the date of death as your basis. It also has a surprisingly helpful help section that explains the inheritance rules clearly. Way better than some of the more expensive options I tried previously that made this unnecessarily complicated.
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Muhammad Hobbs
anybody have thoughts on TaxHawk? its basically freetaxusa with a different name... might work for you if youre having specific issues with the freetaxusa interface but still want the same basic system?
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Noland Curtis
β’TaxHawk and FreeTaxUSA are actually run by the same company! So if FreeTaxUSA doesn't support certain forms you need, TaxHawk probably won't either. They have identical limitations on which tax situations they support.
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