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Need guidance on getting an ITIN for my foreign spouse without sending her original passport

I'm a US citizen married to an Australian woman who doesn't have a Social Security Number. She currently has no income/job in the US, but we're planning for her to work in the future. Even if she doesn't get employed right away, I understand filing married jointly would probably benefit us tax-wise. I've been looking at the W-7 form for the ITIN application and it seems pretty straightforward, but there's a catch - she has no tax return to file yet since she hasn't earned any income here. The bigger issue is that I'm extremely uncomfortable sending her original passport through the mail with the W-7 application. It's literally her only form of identification, and we'd be in a terrible situation if it got lost. I have several questions I hope someone can help with: 1. Is it possible for her to get an ITIN without having any US income or a tax return to file yet? 2. If we decide to submit the W-7 with my tax return, how can we avoid sending her original passport? And is the passport the only documentation needed with the W-7, or do we also need to include our marriage certificate or other documents? 3. Can an IRS authorized acceptance agent make a certified copy of her passport that we could use with the W-7 application instead of sending the original? 4. Are IRS local office agents able to make certified copies of passports that would be accepted with a W-7 application? I'm pretty stressed about this whole situation, so any advice would be greatly appreciated!

Ethan Anderson

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One important thing no one has mentioned: if you go to a TAC office, you MUST call ahead for an appointment specifically for ITIN services. You can't just walk in for this service. Also, if your spouse entered the US on any kind of visa that allowed work (even if she's not working), she might actually qualify for an SSN instead of an ITIN. Worth checking that angle first since an SSN is way more useful long-term.

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Layla Mendes

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Thanks for mentioning this! Does anyone know how far in advance you need to schedule TAC appointments? Are they booking weeks out or can you usually get something within a few days?

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Ethan Anderson

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In my experience, TAC appointment availability varies dramatically by location. In major cities, you might need to book 3-4 weeks out, especially during tax season (January-April). In smaller offices, you might get an appointment within a week. If you're flexible with timing and location, check multiple nearby TAC offices if possible. Sometimes one office will be booked solid while another 30 minutes away has openings. The online appointment system doesn't always show all available slots, so calling can sometimes yield better results than booking online.

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Avery Davis

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I went through this exact situation with my husband from Germany two years ago, and I completely understand your stress about the passport! Here's what we learned: The key is definitely using a Taxpayer Assistance Center (TAC) appointment. You can get an ITIN without any US income - we did it specifically for future joint filing benefits even though my husband wasn't working yet. A few practical tips from our experience: - Book your TAC appointment as early as possible (we had to wait 3 weeks in our area) - Bring your completed tax return, the W-7 form, passport, marriage certificate, and maybe a utility bill showing both names - The appointment took about 45 minutes total, and they made certified copies of everything right there - We got the ITIN about 6-7 weeks later One thing that really helped us was calling the IRS beforehand to confirm exactly what we needed to bring. The agent was super helpful and walked us through the process step by step. Don't stress too much - thousands of people go through this process successfully every year. The TAC route is definitely the safest way to handle original documents, and the agents there are experienced with ITIN applications for spouses.

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This is really helpful! I'm curious about the call you made to the IRS beforehand - how long did it take to get through to someone? I've been dreading having to call them because I've heard the wait times are terrible. Also, when you brought the utility bill with both names, was that something they specifically asked for or just something you brought as extra documentation?

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Miguel Alvarez

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Did you have any credits like EIC or CTC? Those usually take longer to process and get more scrutiny.

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Liam McGuire

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yeah claimed EIC this year...guess that explains the hold up ๐Ÿ˜ฎโ€๐Ÿ’จ

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Yuki Watanabe

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EIC claims definitely get extra scrutiny and can add weeks to processing time. The good news is once you see those 571/290/971 codes, it usually means they've finished their review and you're in the final stages. Based on your transcript showing movement on 12-10-2024 with the 570 code still there, I'd expect to see an 846 code (refund issued) within the next 1-2 weeks. The -$42 balance is actually your refund amount after interest calculations. Keep checking your transcript updates on Thursdays/Fridays - that's when they typically post new cycles.

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Zainab Ahmed

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This is super helpful! I'm in a similar situation with EIC and was wondering why it's taking so long. Quick question - when you say "refund amount after interest calculations," does that mean the -$42 is what I'll actually get, or is there more to it? I'm still trying to understand how to read these transcripts properly ๐Ÿ˜…

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CosmicVoyager

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Don't forget to save documentation proving they lived with you all year! IRS can ask for: school records showing your address, medical records, statements from neighbors, church records, etc. Start collecting this now in case you're asked later.

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Natalie Khan

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Just to add another perspective - I went through a similar situation a few years ago when I was supporting my partner and their child. The key thing that helped me was keeping meticulous records throughout the year, not just at tax time. I created a simple spreadsheet tracking all expenses I paid for them - groceries, utilities, rent, medical bills, clothing, school supplies, etc. I also kept receipts and bank statements showing the payments came from my accounts. When I filed my taxes, I had clear documentation that I provided more than 50% of their support. For the relationship dropdown in H&R Block, I did select "Other" for both my partner and their child, just as others have mentioned. The software walked me through additional questions to confirm they met the qualifying relative tests. One thing I learned is that it's worth double-checking your state tax implications too - some states have different rules for dependents and filing status than federal. But overall, if you truly provided more than half their support and they lived with you all year, you should be able to claim them. Just make sure you have the documentation to back it up!

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Zoe Papanikolaou

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Anyone else's as of date keep changing? Mine moved like 3 times already smh

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Jamal Wilson

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same boat fam. its been a rollercoaster ngl

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Carmen Diaz

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TC 291 typically means they made an adjustment that reduced your tax liability, which is actually good news! The "as of" date is when they plan to process it, but don't stress if it changes - that's totally normal. I had the same code last year and got my refund about 2-3 weeks after it appeared. Just keep checking your transcript weekly for updates, especially looking for TC 846 which means refund issued. You're in the home stretch! ๐Ÿคž

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Isabella Brown

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Thank you so much for this explanation! I've been stressing about this for days and your comment really helped calm my nerves. Quick question - when you say "reduced tax liability" does that mean I might actually get a bigger refund than expected? ๐Ÿค” Also really appreciate the timeline info, gives me something concrete to look forward to!

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Paolo Longo

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I went through the exact same confusion with my ISOs last year! The key thing that helped me understand it was realizing that the W-2 income and the 1099-B are reporting different parts of the same transaction. Your W-2 Box 14 shows the "bargain element" - the difference between what you paid to exercise and the fair market value when you exercised. This gets taxed as ordinary income. The 1099-B shows the total proceeds from your sale, but the cost basis might be wrong. You need to adjust it by adding the amount already reported on your W-2 to avoid double taxation. Here's what I did: I created a simple spreadsheet tracking each transaction with columns for exercise price, FMV at exercise, sale price, W-2 compensation amount, and adjusted basis. This helped me see exactly what was happening with each sale. When entering the 1099-B in my tax software, I looked for the section asking about employee stock options and made sure to indicate that part of the gain was already reported as compensation income. This prevented the double taxation issue. Keep all your Form 3921s organized by transaction - they're your backup documentation if the IRS ever questions your basis adjustments.

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Adaline Wong

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This is exactly the kind of ISO confusion that trips up so many people! I went through this same nightmare last year and can confirm you're NOT being double-taxed, but the reporting makes it look that way. Here's what's happening: When you do a disqualifying disposition (exercise and sell in the same year), the IRS treats it as two separate events: 1. The exercise creates ordinary income equal to the bargain element (FMV - exercise price) - this shows up on your W-2 2. The sale creates capital gain/loss from the FMV at exercise to your sale price - this shows up on your 1099-B The problem is your broker's 1099-B likely shows your original exercise price as the cost basis, not the adjusted basis that accounts for the income already taxed on your W-2. For your 13 Form 3921s, each one corresponds to a specific exercise transaction and contains the details you need to calculate the correct adjusted basis. When you enter each 1099-B in your tax software, make sure to adjust the cost basis by adding the compensation amount from your W-2 that relates to that specific transaction. Most tax software has a section specifically for employee stock options - look for questions about whether the stock came from an employee plan or if compensation was already reported elsewhere. This will help prevent the double taxation. Keep detailed records of everything - the IRS pays special attention to stock option transactions because they're commonly reported incorrectly!

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This is such a helpful breakdown! I'm dealing with the same situation and have been stressing about it for weeks. One question - when you say "each Form 3921 corresponds to a specific exercise transaction," how do you match them up with the right 1099-B entries? I have multiple transactions from different dates and I'm worried about mixing them up when I adjust the basis. Is there a specific field on the forms that helps you connect them?

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