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lol the irs is such a clown show these days. theyre so backed up they probably wont even look at ur return til 2027 🀑

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fr fr they still processing my 2021 return πŸ’€

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Brian Downey

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Just went through something similar last year. The IRS did request documentation for my child care credit during correspondence audit. Even without original receipts, I was able to piece together proof using bank statements, credit card records, and a signed statement from my daycare provider confirming the amounts and dates. Also had to provide Form W-10 info for the provider. It was stressful but manageable if you can show a clear payment trail. The key is being proactive about gathering alternative documentation now.

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Chris Elmeda

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Thanks for sharing this! Really helpful to know there are alternatives to original receipts. Did you have to pay any penalties even though you provided the alternative documentation? And how long did the whole process take?

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Molly Hansen

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@Brian Downey This is super reassuring! How did you get the signed statement from your daycare provider? Did they charge you for it or were they pretty cooperative about providing documentation after the fact?

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Tyrone Hill

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I'm in a very similar situation - made about $18k from my freelance marketing business this year and also totally neglected the quarterly payments (oops!). After reading through all these responses, I'm definitely going with TurboTax Self-Employed. One thing I'd add that hasn't been mentioned - if you have any business-related subscriptions or software you pay for monthly (like Adobe Creative Suite, project management tools, etc.), make sure you have those receipts ready. Those add up quickly and are fully deductible. I went through my credit card statements and found almost $800 in software subscriptions I had forgotten about. Also, don't beat yourself up about the quarterly payments thing - apparently it's super common for first-year freelancers. The penalty really isn't that scary at our income levels. Just get it done and set up those quarterly payments for next year!

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AstroAce

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This is super helpful! I hadn't even thought about tracking software subscriptions - I definitely have a bunch of those scattered across different cards. Do you know if things like Spotify or Netflix count if I sometimes use them for background music while working? Or does it have to be strictly business-only software? Also, quick question - when you say "set up quarterly payments for next year," do you literally just send the IRS a check every three months, or is there some online system? Sorry if that's a dumb question, but I'm totally new to all this self-employment stuff!

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Ethan Wilson

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For software subscriptions, they need to be legitimately business-related. Spotify/Netflix for background music is a gray area that most tax pros would advise against claiming - the IRS could easily challenge that. Stick to clearly business software like Adobe Creative Suite, QuickBooks, project management tools, domain hosting, etc. For quarterly payments, you can do it online through the IRS Direct Pay system (irs.gov/payments) or mail checks. Online is way easier - you just need your bank account info. TurboTax will actually give you payment vouchers with the amounts and due dates when you file. The due dates are usually April 15, June 15, September 15, and January 15. Pro tip: set up calendar reminders now for those dates so you don't forget next year like we all did this year! The IRS also has an online estimated tax payment system where you can schedule payments in advance.

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Grace Lee

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As someone who went through this exact same situation two years ago (made $19k my first year freelancing), I can definitely relate to the panic! Here's what I wish I had known: TurboTax Self-Employed is absolutely sufficient for your situation. Don't let anyone scare you into thinking you need a CPA at this income level - you'd probably spend $500-800 on a CPA when the software costs around $120 and will handle everything you need. The key things to focus on: - Track ALL your business expenses (computer equipment, software, internet, phone bill percentage, office supplies, etc.) - If you have a dedicated workspace at home, definitely claim the home office deduction - Keep receipts for everything business-related from now on For the penalty on not making quarterly payments, mine was around $150 on similar income - annoying but not devastating. The software calculates it automatically. One tip that saved me money: before you start your taxes, spend a weekend going through all your bank and credit card statements from the year to identify every possible business expense. I found an extra $1,200 in deductions I had completely forgotten about. You've got this! It's way less scary once you actually start the process.

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This is such a reassuring response, thank you! The $150 penalty doesn't sound nearly as scary as I was imagining. I love the tip about going through bank statements - I'm definitely going to set aside time this weekend to do exactly that. I bet I've forgotten about tons of small purchases that add up. Quick follow-up question: when you say "phone bill percentage" - how do you figure out what percentage of your phone bill is business vs personal? Do you just estimate, or is there a specific way the IRS wants you to calculate that? I use my personal phone for client calls pretty regularly but obviously use it for personal stuff too. Also, did you end up finding TurboTax pretty intuitive to use? I'm worried I'm going to get halfway through and realize I'm in over my head!

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Diego Vargas

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For phone bill percentage, you can estimate based on actual usage - like if you spend roughly 30% of your talk time on business calls, you can deduct 30% of your phone bill. The IRS doesn't require exact logs, but you should be reasonable and able to justify your estimate. I tracked my calls for a month to get a baseline, then used that percentage for the whole year. TurboTax Self-Employed is definitely intuitive! It literally walks you through each section with questions like "Did you use your car for business?" and "Do you have a home office?" Then it explains each deduction as you go. The interface is designed for people who aren't tax experts. If you can handle basic online forms, you can handle TurboTax. The software also has a really helpful feature where it estimates your refund/amount owed in real-time as you enter information, so you can see how each deduction impacts your taxes. Made me feel much more confident about what I was doing. One more thing - don't stress if you don't find every single possible deduction. Getting 90% of them right is way better than paying a CPA hundreds of dollars to maybe find that last 10%. You're learning a valuable skill for future years too!

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Has anyone tried just not reporting tiny W2s? I had a $50 one last year and just skipped it. Nothing happened.

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Paolo Ricci

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That's really risky. The IRS gets copies of ALL W2s and their system automatically flags mismatches. You might have gotten lucky last year, but it could easily come back to bite you with penalties and interest that would cost way more than whatever you saved.

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Emma Davis

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I understand the frustration with small W2s from multiple states - been there myself! Here's what I learned from dealing with a similar situation: You absolutely must report ALL W2 income, no matter how small. The IRS receives copies of every W2 issued and their automated systems will flag any discrepancies. I've seen people get nasty letters years later for unreported income under $100. However, for state filing requirements, you might catch a break. Many states have minimum income thresholds below which you don't need to file a return. For example, some states only require filing if you earned over $300-500 from that state. Check each state's specific requirements - you might only need to file one or neither of those state returns. For the federal return, consider using the IRS Free File program if your total income qualifies. Several partners through that program allow multiple state filings at no cost, which could save you the expensive add-on fees from commercial software. The work timing doesn't matter - it's when you received the payment (2024) that determines which tax year to report it on, not when you performed the work.

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This is really helpful advice! I'm in a similar boat with small W2s from different states. Quick question - when you say to check each state's minimum thresholds, is there an easy way to find that information? I've been trying to navigate different state tax websites and they're all organized differently. Some are pretty confusing about what counts as "income from that state" versus total income requirements. Also, do you know if those thresholds apply to the total amount from that state or per W2? Like if I had two small W2s from the same state that together exceed the threshold, would I need to file even if each individual one is below it?

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I had this exact same issue a few years ago! The problem is definitely with how the W-4 handles two-earner households. Each employer calculates withholding as if that's your only income, which means you're both getting the benefit of the full married filing jointly standard deduction and lower tax brackets. Here's what I learned: when you check "spouse works" on the W-4, it doesn't automatically adjust anything - you still need to complete either the Multiple Jobs Worksheet or use the IRS Withholding Estimator to calculate additional withholding for Step 4(c). A quick fix for 2025 is to have one of you (probably your husband since his withholding is lower) check the "Married but withhold at higher Single rate" option. This will increase his withholding rate to about 12-15%, which should be much closer to what you actually owe. For your 2024 tax bill, make sure to file by April 15th even if you can't pay immediately. The IRS offers payment plans online if you owe less than $50,000, and the penalties are much lower than if you don't file on time. You might also qualify for a waiver of underpayment penalties if this is your first time having this issue. The good news is once you fix the W-4 forms, you shouldn't have this problem again!

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This is exactly what happened to us! We made the same mistake of thinking that just checking "spouse works" would automatically fix everything. It's so confusing that the form doesn't make it clear you need to do additional calculations. I'm leaning toward having my husband use the "Married but withhold at higher Single rate" option since it sounds simpler than trying to calculate exact amounts. Did you notice a big jump in his withholding when you switched to that option? I'm just trying to get a sense of how much his take-home pay might decrease. Also, thanks for the tip about filing by April 15th even if we can't pay immediately - I had no idea the penalties were so much different between failure to file vs failure to pay!

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I see you're getting lots of great advice here, but I wanted to share what worked for us in a nearly identical situation. We're also a married couple in Texas with one child, and we had the exact same underwithholding problem after updating our W-4s. The root issue is that the current W-4 form is designed to work perfectly for single-income households, but it requires extra steps for dual-income families that most people (and even some HR departments) miss. Here's what I'd recommend based on our experience: 1. **For immediate 2025 fix**: Have your husband check the "Married but withhold at higher Single rate" box on a new W-4. This is the simplest solution and will bump his withholding rate from ~6% to around 12-15%, which should be much closer to what you actually need. 2. **For precision**: Use the IRS Withholding Estimator with both your salaries. It will give you an exact dollar amount for Step 4(c) additional withholding. 3. **For your 2024 tax bill**: Definitely file by April 15th even if you can't pay the full amount. The failure-to-file penalty is 5% per month vs only 0.5% for failure-to-pay. You can set up a payment plan online at IRS.gov. The silver lining? Once you get the W-4 forms corrected, this problem disappears. We went from owing $4,800 in 2023 to getting a small refund in 2024 after fixing our withholding.

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This is such helpful advice! I'm dealing with a very similar situation - my wife and I both work and we're definitely under-withholding based on our 2024 W-2s. Quick question about the "Married but withhold at higher Single rate" option - does this affect both federal AND state withholding, or just federal? We're in California so state taxes are a big concern too. Also, when you say it bumped the withholding rate to 12-15%, did that end up being too much or was it pretty close to what you actually owed? I'm trying to decide between the simple "single rate" option versus doing the calculations for exact additional withholding. The estimator seems more precise but honestly the math is pretty intimidating!

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This is such a stressful situation, but you're definitely not alone in dealing with this! I went through something similar two years ago when I moved during tax season and missed my verification letter. One thing I learned is that the IRS verification process can take several months even after you respond, so definitely start working on resolving your 2023 issue now rather than waiting until after you file 2024. When I finally got through to the IRS (took forever on the phone), they explained that having an unresolved verification doesn't technically prevent you from filing the next year's return, but it can create complications. In my case, both my 2022 and 2023 refunds were held up until I completed the verification process. The agent told me this is pretty common - they basically put a "freeze" on your account until identity verification is complete, which can affect multiple tax years. My advice: definitely file your 2024 return on time to avoid penalties, but prioritize getting that 2023 verification sorted ASAP. If you can't get through by phone, try visiting a local IRS office or see if you can create an online account to check your status. The sooner you resolve it, the sooner both refunds should process.

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Sofia Torres

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Thank you for sharing your experience Diego! This is really helpful to hear from someone who went through the exact same situation. I'm definitely going to prioritize getting the 2023 verification sorted out first before I stress too much about filing 2024. The idea of having multiple years of refunds held up is exactly what I was worried about. I think I'll try creating an online IRS account first to check my status, and if that doesn't work I'll look into some of the phone services people mentioned here. Really appreciate everyone's advice on this thread!

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Brian Downey

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I'm dealing with a similar verification issue right now, and what I've learned from my tax preparer is that you should absolutely file your 2024 return on time regardless of the 2023 verification status. Missing the filing deadline can result in penalties even if you're due a refund, so don't let the previous year's issue delay your current filing. That said, I'd strongly recommend resolving the 2023 verification before you file 2024 if possible. When I spoke with an IRS representative last month, they mentioned that unresolved verification issues can sometimes trigger additional scrutiny on subsequent returns. Plus, if you're expecting refunds for both years, getting the verification cleared will help both refunds process faster. One tip that worked for me: if you moved and that's why you missed the original verification letter, make sure to update your address with the IRS through Form 8822 before requesting a new verification letter. This prevents the same issue from happening again. You can also try the online Identity Verification service on the IRS website - sometimes you can complete the process digitally without needing to visit an office or wait for mail. Good luck getting this sorted out! The verification process is frustrating but definitely manageable once you get the right person on the phone.

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