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Ask the community...

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Julian Paolo

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Pro tip: Always send these international information forms via CERTIFIED mail with return receipt! I learned this lesson the hard way with my FBAR filing a few years back. Also keep a copy of everything you send, including proof of mailing. The penalties for late filing Form 3520 are insane (either $10,000 or 35% of the gross value of the trust distributions, whichever is greater).

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Ella Knight

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Does certified mail actually help though? It seems like even with tracking, there's still confusion about where things end up, like in OP's case.

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Certified mail is definitely worth it! Even though there can be tracking confusion like OP experienced, certified mail provides legal proof of timely filing. The key is that it shows you properly addressed the form, paid postage, and deposited it in the mail by the deadline. Courts have consistently ruled that proper mailing constitutes timely filing, regardless of internal IRS routing issues. Without certified mail, you'd have no proof at all if the IRS claimed they never received your form. The $5-6 cost is nothing compared to those massive Form 3520 penalties!

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This is exactly why I always recommend keeping multiple forms of documentation when dealing with international tax forms. In addition to certified mail, I also take screenshots of the IRS website showing the correct mailing address on the day I send the form, just in case addresses change or there's any dispute later. For Form 3520 specifically, I've found it helpful to also keep a copy of the trust documents and any correspondence that shows the filing requirement, since the IRS sometimes questions whether certain arrangements actually constitute reportable foreign trusts. The more documentation you have upfront, the easier it is to resolve any issues that come up during processing. Your situation with the ZIP code discrepancy is actually pretty reassuring - it shows the form made it to an IRS facility, which is the most important part. The internal routing between 84201 and 84409 is their problem, not yours!

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Malik Davis

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That's really smart advice about taking screenshots of the IRS website! I never thought about addresses potentially changing. I'm definitely going to start doing that for all my future filings. I'm curious - have you ever had the IRS actually question whether something qualifies as a reportable foreign trust? I'm always paranoid I'm interpreting the rules correctly, especially with some of the more complex family arrangements that might exist overseas.

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Demi Lagos

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The IRS verification system is like a temperamental security guard - sometimes it recognizes you and waves you through, other times it demands to see every form of ID you own even though you were just there yesterday. I've been tracking this issue across several tax forums, and there's a pattern emerging. The verification requirement seems to be triggered by an algorithmic risk assessment rather than a simple yes/no rule. Some factors that increase your chances of needing re-verification: 1. Filing from a new IP address or device 2. Income changes exceeding 20% year-over-year 3. New dependents or changed filing status 4. Claiming refundable credits you didn't claim previously 5. Filing significantly earlier or later than your previous year's pattern Interestingly, the IRS increased verification requirements after the massive fraud during COVID relief programs. Their systems are now more sensitive, which means more legitimate filers are getting caught in the verification net.

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Vera Visnjic

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Do you know if using a different tax preparation software can trigger this? I switched from TurboTax to FreeTaxUSA this year and suddenly need to verify.

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Jake Sinclair

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This matches my experience perfectly. I filed from the same location with the same software for 5 years with no verification. Then I filed while traveling (different IP address) and immediately got flagged for verification. The following year I was back home, filed from my usual IP, and didn't need to verify again.

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Callum Savage

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Just wanted to share my experience as someone who went through verification last year and was dreading having to do it again. Filed my return on February 15th this year and... no verification letter! My refund was processed normally within 3 weeks. For context, last year I had to verify after claiming the Child Tax Credit for the first time when my daughter was born. This year, same situation (claiming CTC again), same address, same employer, filed using the same software from the same computer. The only difference was my income went up about 15% due to a raise. It seems like once you're in their system and your filing pattern is consistent, you're less likely to get flagged again. Though based on other comments here, there's definitely no guarantee - the IRS system seems pretty unpredictable! For anyone still waiting on verification, hang in there. I know how stressful it is when you're counting on that refund.

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Just wanted to add a practical tip about timing your expenses for maximum tax benefit. Since rental property expenses are deductible in the year paid (not when incurred), you have some flexibility with year-end planning. For example, if your rental property is showing a profit this year and you're hitting the passive activity loss limitations, consider prepaying some January expenses in December - things like insurance premiums, property management fees, or scheduled maintenance. This can help offset current year rental income. Conversely, if you're already maxed out on passive losses you can use this year, it might make sense to defer some discretionary expenses to next year when you might have more rental income to offset. Also, regarding the mortgage interest - keep copies of all your loan statements, not just the 1098 forms. Sometimes lenders make errors on the 1098s, and having your actual payment records makes it much easier to catch and correct these mistakes. I learned this the hard way when my lender undereported my rental property interest by almost $800 one year!

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AstroAce

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This is excellent advice about timing expenses! I never thought about the strategic aspect of when to pay certain rental property expenses. As someone just getting started with rental property investing, this kind of year-end tax planning is something I definitely need to learn more about. Your point about keeping actual loan statements is spot-on too. I've heard horror stories about lenders making errors on 1098 forms, and having backup documentation seems like a no-brainer. Do you recommend keeping digital copies or physical copies for tax records? And how far back should I keep these records for rental properties? Also, when you mention prepaying expenses like insurance premiums - are there any expenses that can't be prepaid for tax purposes, or are most rental property expenses fair game for this kind of timing strategy?

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Great questions! For record keeping, I personally prefer digital copies stored in cloud storage with good backups. Scan everything and organize by tax year. The IRS generally recommends keeping tax records for at least 3 years, but for rental properties I'd suggest 7+ years since depreciation and capital improvements can come into play when you sell. Most rental expenses can be prepaid for timing purposes - insurance, property management fees, utilities if you pay them, even some maintenance contracts. However, you generally can't prepay things like mortgage payments (the interest portion is deductible when actually due, not when paid early) or improvements that need to be capitalized and depreciated. One thing to watch out for - make sure any prepaid expenses are for the next year's actual services, not just arbitrary prepayments. The IRS wants to see legitimate business purposes. So prepaying your 2025 insurance premium in December 2024 is fine, but prepaying 3 years of insurance just for tax timing could raise flags. Also consider the "12-month rule" - you can generally deduct prepaid expenses immediately if they don't extend more than 12 months beyond the end of the tax year.

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Great discussion everyone! I want to add something important that I learned from my CPA about the acquisition debt vs home equity debt distinction that could affect your primary residence deduction. The $750K limit applies specifically to "acquisition debt" - loans used to buy, build, or substantially improve your home. If you later refinance and take cash out for other purposes (like funding your rental property purchase), that portion above your original acquisition debt is considered home equity debt and isn't deductible for personal use. So if you originally had a $600K mortgage on your primary residence and later cash-out refinanced to $750K to help buy your rental property, only the first $600K of interest would be deductible as qualified residence interest. The remaining $150K portion would be considered home equity debt. However, if you used that $150K specifically to acquire or improve the rental property, you might be able to deduct that interest as a rental property expense on Schedule E instead. The key is tracing where the loan proceeds actually went - this is called the "debt tracing rules" and requires careful documentation. Just wanted to mention this since many people don't realize that not all mortgage interest on a primary residence automatically qualifies for the personal deduction, especially with cash-out refinances.

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Andre Dupont

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This is incredibly helpful information about debt tracing that I had no idea about! I'm actually in a similar situation - I did a cash-out refinance on my primary residence last year to help fund my rental property down payment. So if I understand correctly, I need to be able to document exactly where that extra cash went in order to potentially deduct the interest on that portion as a rental property expense? What kind of documentation would the IRS typically want to see for this debt tracing? Bank statements showing the funds transfer? Purchase documents for the rental property? This could potentially save me quite a bit since I'm right at the $750K limit on my primary residence. I had no idea that the interest on the cash-out portion could potentially be deductible as a business expense if used for the rental property. Definitely going to discuss this with a tax professional before filing!

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Ava Williams

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Does anyone know if half-day preschool programs qualify for the Child and Dependent Care Credit? My daughter only goes to preschool from 8-12, but I work full time. We have a babysitter in the afternoons. Can I claim both?

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Raj Gupta

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Yes, both your half-day preschool AND your babysitter costs should qualify! As long as you're paying for these services so you can work, they're eligible expenses (up to the limits). Just make sure you have the tax info for both providers and report them separately on Form 2441.

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Madison King

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Great question about private preschool and Pre-K expenses! You're definitely on the right track. Since both you and your spouse worked full-time, those expenses should qualify for the Child and Dependent Care Credit. The IRS treats preschool and Pre-K as qualifying care for children under 13, even when provided by private schools. However, keep in mind that with two children, you can only claim up to $6,000 in expenses (not the full $14,800 you paid). The credit percentage depends on your adjusted gross income - it ranges from 20% to 35% of your qualifying expenses. So you could potentially get a credit of $1,200 to $2,100. Make sure to collect the school's name, address, and tax ID number (EIN) for Form 2441. You'll need this information when you file. Also, if either of you contributed to a dependent care FSA through work, you'll need to subtract that amount from your eligible expenses to avoid double-dipping on tax benefits.

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This is really helpful! I'm in a similar situation with my 4-year-old in private Pre-K. One question - if my child turned 5 during the tax year but was still in a Pre-K program (not kindergarten), would those expenses still qualify? I'm worried about the "under 13" rule and whether it applies to the child's age during the entire year or just at year-end.

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Amina Bah

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Have you considered filing through a local VITA (Volunteer Income Tax Assistance) site and then applying for a separate refund advance loan through a financial institution? Ohio has numerous VITA locations that handle self-employment income below certain thresholds, and they file for free. Then you could separately apply for a Tax Refund Express Loan through regional banks like Fifth Third or Huntington that serve Ohio/WV. This separates the filing from the advance, potentially giving you better terms on both. I've seen people get their returns filed more accurately this way while still accessing funds quickly.

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Oliver Becker

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This is brilliant advice! I didn't know you could separate these services. Going to look into VITA locations near me right now.

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Do VITA sites handle Schedule C income though? I thought they had income limits and restrictions on business returns.

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I'm in a similar situation and found that TaxAct's Refund Advance program works well for Ohio residents with mixed income. They approved my advance within 24 hours even with Schedule C income, though I had to upload bank statements showing my business deposits. The key was having organized quarterly payment records to the IRS - they seem to use that as verification that your self-employment income is legitimate. One thing to watch out for: make sure you calculate your expected refund accurately because if your actual refund is less than the advance amount, you'll owe the difference immediately. Also, most providers now require you to receive your refund through their bank products, so factor that into your decision. For transportation issues, some tax prep offices offer mobile services or will work with you over video calls for the verification process. Worth asking about if you find a provider you like but can't physically visit.

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Gemma Andrews

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This is really helpful! I'm curious about the bank statements requirement - how many months did they want to see? And when you mention quarterly payment records, do you mean the 1040ES vouchers or actual bank records showing the payments went through? I'm trying to get all my documentation ready before I start the application process.

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