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I went through this exact same frustrating situation with TD Bank last month! As a resident alien since 2016 under the substantial presence test, I was shocked when they insisted I needed to complete a W8-BEN form despite me explaining multiple times that this was incorrect. What finally worked for me was a combination of strategies I've seen mentioned here. I brought: (1) my last two years of tax returns showing I filed as a resident alien, (2) a highlighted copy of the W8-BEN form showing the "DO NOT use this form if you are a U.S. person (including a resident alien individual)" instruction, (3) relevant pages from IRS Publication 519, and (4) my substantial presence test calculation written out clearly. The breakthrough came when I politely but firmly asked the branch manager to provide written documentation of their policy requiring customers to complete forms that contradict IRS guidelines. I explained that I was concerned about the legal implications of signing a form that contains a false certification under penalty of perjury. That immediately got their attention and they agreed to escalate to their compliance department. Within three business days, compliance called me back and confirmed that I should indeed be using the W9 form. They even updated their branch procedures to prevent this confusion for future customers in similar situations. The key is being persistent but professional, bringing comprehensive documentation, and not being afraid to escalate when branch-level staff don't have the expertise to handle tax residency questions. Don't give up - you're absolutely correct about which form you should be using!
This is exactly the kind of systematic approach that seems to work! I'm impressed that TD Bank actually updated their branch procedures after your experience - that shows they took the issue seriously rather than just solving it for you individually. Your point about the "false certification under penalty of perjury" aspect is really important. I hadn't fully considered that angle, but you're right that banks probably don't want to be in a position where they're essentially instructing customers to make false statements on federal tax forms. That's a liability issue they definitely want to avoid. I'm curious - when you calculated your substantial presence test, did you include that calculation in a formal document or just write it out on a piece of paper? I'm trying to figure out how professional to make my own documentation when I tackle this issue with my bank. Also, did the compliance department mention whether this W8-BEN confusion is something they see frequently, or were they surprised that their branch staff had this gap in knowledge?
I'm going through this exact same issue right now with my local Bank of America branch! Been a resident alien since 2020 through the substantial presence test, and they keep insisting I need the W8-BEN even though I've explained multiple times that it's the wrong form. What's been most frustrating is that I brought my 2023 tax return (Form 1040) showing I clearly filed as a resident alien, but the branch representative said their "computer system" only recognizes green card holders as residents. When I showed her the W8-BEN instructions that explicitly state "DO NOT use this form if you are a U.S. person (including a resident alien individual)," she just said "that's what our training manual says to use for non-citizens." The disconnect between immigration status and tax residency status seems to be where most bank staff get confused. I'm definitely going to try the strategy mentioned here about asking them to document their policy in writing - that's such a smart approach since no bank wants to be on record requiring potentially incorrect federal tax certifications. Has anyone had specific success with Bank of America's compliance department, or should I try escalating through their main customer service line? I'm willing to be patient with the process, but I don't want to sign the wrong form just to get this resolved quickly. Thanks for posting this - it's really helpful to see I'm not the only one dealing with undertrained bank staff on basic tax residency rules!
I've been following this discussion closely as I'm facing a very similar situation with my own medical practice partnership. The insights everyone has shared have been incredibly valuable. One additional consideration I'd like to add: timing of the decision matters more than I initially realized. I spoke with my attorney about this, and she pointed out that making entity structure changes after you've already signed the operating agreement and started receiving K-1s can trigger more complex tax implications than setting it up correctly from the beginning. If you're still in the negotiation phase with your managing partner, this might actually be the ideal time to have these discussions, even if you ultimately decide to keep things simple. Getting clarity on the practice's policies around partner entity structures now could save headaches later if your circumstances change. @Amara Nnamani's point about the separate S-corp election while maintaining personal partnership interest seems like the most practical solution. This approach respects your managing partner's concerns about the operating agreement while still giving you the tax flexibility you're seeking. I'm curious - have you had a chance to run the actual numbers on potential tax savings? Sometimes the administrative costs and complexity can eat into the benefits more than we expect, especially in the first few years when you're getting everything set up properly.
@QuantumQuester You make an excellent point about timing - I hadn't considered how much more complicated it could be to change structures after everything is already in place. That's definitely something to factor into my decision. I actually haven't run the detailed numbers yet on the potential tax savings, which is probably something I should do before making any final decisions. You're right that the administrative costs could significantly impact the net benefit, especially in the early years when there are setup costs and learning curves involved. Given all the insights shared in this thread - from @Amara Nnamani s'professional perspective about separate S-corp elections, to @Riya Sharma s warnings'about credentialing issues, to @Marilyn Dixon s point about'malpractice insurance implications - I m starting to'think the separate S-corp approach while keeping my partnership interest personal is the way to go. It seems like this would give me the payroll tax benefits I m looking for'without creating friction with my managing partner or risking complications with professional licensing and insurance matters. Plus, as you mentioned, having these discussions now while I m still in'negotiations is probably the smart time to do it. Thanks for adding that timing perspective - it s really helped'me think through the strategic aspects of when to make these decisions, not just what decisions to make.
As someone who went through a similar decision process with my dental practice partnership last year, I wanted to share my experience and what ultimately worked for me. After extensive research and consultations (including using some of the resources mentioned in this thread), I ended up following the approach that @Amara Nnamani and others have recommended - keeping my partnership interest personal while setting up a separate single-member LLC with S-corp election for my other business activities. This gave me several advantages: 1. **No conflict with partners**: My managing partners were completely comfortable with this approach since it didn't require any changes to our operating agreement or K-1 issuance 2. **Achieved tax savings**: I was still able to reduce my self-employment taxes on income from my separate consulting and speaking activities 3. **Avoided professional complications**: No issues with dental board licensing, malpractice insurance, or credentialing with insurance companies 4. **Maintained flexibility**: I can modify my separate entity structure without affecting the practice partnership The key insight for me was realizing that the tax benefits I was seeking didn't actually require changing how the partnership K-1 was issued. Instead, I focused on optimizing the tax treatment of my other professional income streams through the separate entity. @Jayden Reed - given all the potential complications discussed in this thread, you might want to consider whether there are other income sources (consulting, speaking, medical device work, etc.) where you could implement the S-corp strategy without touching your main partnership structure. This could give you the tax benefits you're looking for while keeping peace with your managing partner.
As someone who's been in property management for over a decade, I want to emphasize how important it is to act quickly on situations like this. What your tenant is doing with the 1099-A form is absolutely not legitimate - there's no borrower/lender relationship between you as landlord and tenant. These "redemption theory" scams have unfortunately become more sophisticated over the years. The tenant is likely trying to create a paper trail that makes it look like they've somehow "paid" their rent through this fictional trust arrangement, when in reality they're just behind on rent and trying to avoid consequences. Here's what I recommend doing immediately: 1) Save all documentation - the 1099-A form, rent payment records, lease agreement, any communications about this "trust" 2) Contact the IRS to report the improper form filing (Form 3949-A as others mentioned) 3) Send written notice to your tenant that you've received an improperly filed tax form and that you're reporting it to authorities 4) Contact the tax preparation service that helped file this form - they need to know their services were used for fraud Don't let this slide thinking it will resolve itself. These schemes often escalate with additional fraudulent filings, and the longer you wait, the more complicated it becomes to unravel. The tenant is counting on your confusion and inaction to continue living rent-free while hiding behind fake paperwork. Stay strong and protect your business - legitimate tenants don't need to involve fake trusts and improper tax forms to pay their rent.
Thank you for this comprehensive advice! As someone new to dealing with rental properties, I really appreciate the step-by-step action plan. The point about not letting it slide is especially important - I can see how easy it would be to just ignore weird paperwork and hope the problem goes away. One question: when you mention sending written notice to the tenant about reporting the improper form, should this be sent via certified mail to create a paper trail? I want to make sure I'm documenting everything properly in case this escalates further. Also, do you have any experience with tenants retaliating after being confronted about these schemes? I'm a bit worried about how the tenant might react once they realize I'm taking action against their fraudulent filing.
Absolutely send any written notice via certified mail with return receipt requested. This creates an official record that the tenant received your communication and shows you're taking the situation seriously. Keep copies of everything for your records. Regarding retaliation - yes, I have seen tenants become hostile when confronted about these schemes, but in my experience they usually back down once they realize the landlord is informed and taking proper action. Sometimes they'll try to double down with more fraudulent paperwork, but that just gives you more evidence to provide to authorities. The key is staying professional but firm. Don't get drawn into arguments about the legitimacy of their "trust" or try to educate them about tax law. Simply state the facts: no lending relationship exists, the form was improperly filed, and you've reported it to the IRS. Most scammers will look for easier targets once they see you're not confused or intimidated. Document any retaliatory behavior as well - it can be useful if you need to pursue eviction for non-payment of rent while they're playing these games.
I'm dealing with something very similar right now and this thread has been incredibly helpful! My tenant is 2 months behind on rent but just handed me some kind of "promissory note" from his "private trust" claiming it will cover all past and future rent payments. He also mentioned he's filing tax forms to "discharge the debt" which now makes perfect sense after reading about these redemption theory scams. What's really concerning me is that he's been asking for my business EIN number saying he needs it to "properly process the trust payment." After reading all these responses, I'm realizing this is probably part of the scheme to file fraudulent tax forms using my information. I'm going to follow the advice here - document everything, report to the IRS with Form 3949-A, and send certified mail notice that I'm aware of the fraudulent activity. It's scary how sophisticated these scams have become, but at least now I know I'm not alone in dealing with this and there are clear steps to take. Thank you especially to those who shared the resources like taxr.ai for understanding the tax implications and claimyr for actually getting through to the IRS. Having concrete tools to handle this situation makes it feel much less overwhelming. For any other landlords reading this - don't ignore weird paperwork or trust documents from tenants. These schemes rely on our confusion and inaction to succeed.
Wow, your situation sounds almost identical to what the original poster described! The fact that your tenant is asking for your business EIN is a huge red flag - there's absolutely no legitimate reason a tenant would need that information to pay rent. That's definitely part of the scheme to use your business information on fraudulent tax forms. The "promissory note" from a "private trust" is classic redemption theory language. These scammers use official-sounding documents to create the illusion that they're making legitimate payments when they're really just trying to avoid paying rent while hiding behind fake paperwork. You're absolutely right to follow the action plan outlined in this thread. Don't give him your EIN under any circumstances, and definitely document his request for it as part of the fraudulent scheme. The sooner you report this to the IRS and confront the tenant with certified mail, the better. It's frustrating how these tenants think they can just hand us fake documents and we'll be too confused to take action. But threads like this show that landlords are getting smarter about recognizing these scams and fighting back. Stay strong and protect your business!
Quick question - I'm using TurboTax and wondering if it can handle Form 3115 for missed depreciation? Their support wasn't clear about it.
I tried doing this with TurboTax last year and it was a nightmare. They technically support Form 3115 but not for this specific use case. I ended up switching to H&R Block's premium version which handled it much better. FreeTaxUSA might support it too but I haven't personally tried it for Form 3115.
I'd recommend using a professional for Form 3115, especially your first time. It's one of the more complex IRS forms with a lot of different sections and schedules. Getting it wrong can create bigger problems than just missing the depreciation in the first place. Even as a tax professional, I reference the Form 3115 instructions every time I complete one.
I went through this exact same situation with three rental properties I bought between 2020-2022. The stress was overwhelming until I realized how straightforward the fix actually is with Form 3115. A few practical tips that helped me: 1. Calculate your basis correctly - for residential rentals, you can only depreciate the building, not the land. Your purchase contract or property tax assessment should show the land vs building allocation. 2. Remember that depreciation starts when the property is "placed in service" for rental use, not necessarily when you bought it. If you spent time renovating before it was rentable, that affects your start date. 3. The Section 481(a) adjustment on Form 3115 will be substantial (mine was over $35k total), but don't worry - this is exactly what the form is designed for. The IRS expects large catch-up amounts. 4. File Form 3115 with your current year return, not as an amendment to prior years. This is key - it saves you from the hassle and potential issues of multiple amended returns. One last thing - make sure you continue depreciating correctly going forward! The mistake is fixable, but you don't want to repeat it. Good luck!
This is incredibly helpful, especially the point about land vs building allocation! I never even thought about that distinction. Do you happen to know what percentage is typically allocated to land vs building for residential properties? I'm looking at my closing documents now and I don't see a clear breakdown. Would the county assessor's office have this information, or is there a standard method to determine it? Also, regarding the "placed in service" date - I did do some minor repairs and cleaning on both properties before renting them out (maybe 2-3 weeks after closing). Should I use the repair completion date or the date I first listed them for rent as the placed in service date?
Annabel Kimball
One thing to keep in mind is that most RSUs are taxed at vesting (your company probably withheld shares for taxes when they vested). So your actual cost basis for tax purposes is the FMV on vesting date, not zero. This means your older RSUs that are "lower than current price" might actually represent a loss if the current price is lower than when they vested! In that case, selling them would give you a capital loss you can use to offset other gains. Check your vesting statements carefully!
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Chris Elmeda
β’This is such an important point! I actually discovered I had some "underwater" RSUs last year that were showing as a loss because the price had dropped since vesting. Was able to harvest those losses to offset some gains elsewhere in my portfolio.
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Dyllan Nantx
Great advice from everyone here! One additional consideration for @Kristin Frank - if you're in a higher tax bracket this year but expect to be in a lower bracket next year (maybe due to job change, retirement, sabbatical, etc.), it might make sense to delay selling the older RSUs to take advantage of the lower long-term capital gains rate when your overall income is lower. Also, don't forget about the Net Investment Income Tax (NIIT) - if your modified adjusted gross income exceeds $200K (single) or $250K (married filing jointly), you'll pay an additional 3.8% tax on investment income including capital gains. This could influence the timing of when you sell. The tools others mentioned like taxr.ai sound really helpful for modeling different scenarios, especially when you factor in state taxes and these additional considerations!
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Isabel Vega
β’This is such a helpful perspective on income timing! I hadn't even thought about the NIIT threshold. Quick question - if someone is right at the edge of that $200K/$250K limit, would it make sense to spread RSU sales across multiple tax years to stay under the threshold? Or does the tax you save not make up for the complexity of managing multiple sale dates?
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