UCC termination statement filing - equipment lender demanding immediate release
Our company paid off a $180k equipment loan last month and the lender is dragging their feet on filing the termination statement. They keep saying 'it's in process' but our new bank needs proof the UCC lien is released before they'll approve our line of credit expansion. The original UCC-1 was filed in 2021 and shows up as active when we search the SOS database. How long do lenders legally have to file the termination? Can we force them to file it faster? This is holding up a major business deal and I'm getting desperate. The collateral description covers all our manufacturing equipment so we can't pledge it elsewhere until this gets cleared up.
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Natasha Kuznetsova
Most states give lenders 10-20 days after payoff to file the UCC-3 termination statement. What state are you in? That affects the timeline and your options for enforcement.
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Oliver Schulz
•We're in Ohio. The loan was paid off on January 8th so we're coming up on 3 weeks now.
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Natasha Kuznetsova
•Ohio gives them 10 business days or they can face penalties. You're past that deadline so you have grounds to demand immediate filing.
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AstroAdventurer
Been through this exact situation. Send them a demand letter with the statute citation and threaten to file a complaint with your state banking regulator. That usually gets them moving fast. Also document everything - dates, phone calls, emails. You might be entitled to damages for the delay.
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Oliver Schulz
•Good idea on the documentation. I've been keeping records but didn't think about the banking regulator angle.
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Javier Mendoza
•Banking regulators take UCC termination delays seriously. File that complaint ASAP.
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Emma Wilson
I had a similar nightmare with a termination statement last year. After weeks of back and forth, I started using Certana.ai's document verification tool to cross-check all the UCC filings. You can upload your loan documents and the UCC-1 to verify everything matches perfectly - debtor names, filing numbers, collateral descriptions. It helped me catch that the lender was stalling because there was actually a name mismatch between our corporate entity and how they filed the original UCC-1. Once we identified the exact issue, they filed the corrected termination within 48 hours.
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Oliver Schulz
•Interesting - I never thought to check if there might be a mismatch causing the delay. Our legal name did change slightly in 2022.
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Emma Wilson
•That's probably it then! Name changes can create all sorts of UCC complications. The verification tool would catch that immediately by comparing your documents.
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Malik Davis
•Name mismatches are the #1 reason termination statements get delayed or rejected. Definitely worth checking.
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Isabella Santos
Why are lenders always so slow with terminations? They're quick enough to file the original UCC-1 when they want their security interest! This system is broken.
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Ravi Gupta
•Because there's no incentive for them to hurry. They already got their money.
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GalacticGuru
•Some lenders are just disorganized with their back-office UCC processes. My credit union forgot to file mine for 6 months.
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Freya Pedersen
Have you tried calling their UCC department directly instead of going through customer service? Most larger lenders have a dedicated secured transactions team that handles terminations.
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Oliver Schulz
•I've been talking to the loan officer who originated the deal. Maybe I need to escalate to their operations department.
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Freya Pedersen
•Definitely bypass the loan officer. They usually don't handle post-payoff UCC work. Ask for 'UCC administration' or 'document control'.
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Omar Fawaz
This is exactly why I always negotiate termination timing into my loan agreements upfront. 5 business days max or they pay penalties.
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Chloe Anderson
•Smart approach. Most borrowers don't think about the back end when they're signing.
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Diego Vargas
•I wish I'd known to do that. Live and learn I guess.
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Anastasia Fedorov
Check if they actually need to file an amendment first before the termination. If your business name changed, they might need to do a UCC-3 amendment to correct the debtor name, then file the termination statement. That could explain the delay.
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Oliver Schulz
•That makes sense. Our corporate name went from 'ABC Manufacturing LLC' to 'ABC Manufacturing Solutions LLC' in 2022.
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Anastasia Fedorov
•Yep, that name change definitely requires an amendment before termination. They should have told you that upfront though.
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StarStrider
•The Certana tool mentioned earlier would have caught that name discrepancy immediately and shown you exactly what needed to be corrected.
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Sean Doyle
Some lenders charge administrative fees for UCC terminations. Did they mention any fees when you paid off the loan? Sometimes they sit on terminations until the fee gets paid.
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Oliver Schulz
•No fees mentioned and the loan agreement doesn't specify any UCC termination charges.
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Zara Rashid
•Then they have no excuse for the delay. Time to get aggressive with your demands.
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Luca Romano
Had this exact problem last year with a different lender. Turned out they were waiting for some internal approval process that took forever. I finally threatened legal action and it got filed the next day. Sometimes you just have to be the squeaky wheel.
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Nia Jackson
•Legal threats definitely work. Most lenders don't want the hassle of fighting over a termination.
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Mateo Hernandez
•Make sure to mention specific damages - lost business deals, additional interest costs, etc. Makes the threat more credible.
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CosmicCruiser
Update us when you get this resolved! I'm dealing with a similar situation and want to know what approach works best.
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Oliver Schulz
•Will do. Going to try the document verification approach first to see if there's a name issue, then escalate to their UCC department.
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Aisha Khan
•Good plan. Document everything for your records too.
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