UCC search Nevada showing incorrect results - need help verifying filing status

This is exactly what I ran into last month. The search algorithm seems sensitive to punctuation and spacing in business names.

Good point about the business names - several of these are LLC entities with commas and periods that might be throwing off the search logic.

I have the filing numbers for most of them, but a few are older filings where I only have the debtor information from loan documents.

For those older ones, try variations of the name - with and without commas, LLC vs L.L.C., that kind of thing. Nevada's system is picky.

This is why I always keep detailed spreadsheets of exact filing names and numbers. The search inconsistencies are too risky for lien verification work.

That sounds incredibly useful - does it work with Nevada's database specifically?

Yes, it covers all state databases including Nevada. Just upload your PDF documents and it handles the verification automatically.

I've been looking for something like this - manual UCC searches are such a time sink when you're dealing with multiple states.

I didn't know they had updated it recently - that would explain the inconsistencies I'm seeing compared to searches I did earlier this year.

The phone option might work but expect long hold times. Their UCC staff is pretty knowledgeable though.

Great advice - I should definitely be documenting this process better for audit trail purposes.

Especially important if these are SBA loans or other federally backed financing where lien priority could be challenged.

Most of these are equipment financings so they shouldn't be fixture filings, but I'll double-check the original documentation.

Equipment can sometimes get filed as fixtures if it's permanently attached to real estate - worth verifying the collateral descriptions.

Good catch - I've seen equipment financing UCCs filed incorrectly as fixtures before, especially with restaurant and manufacturing equipment.

Interesting - I've been doing most of my searches in the afternoon. I'll try some early morning searches tomorrow.

Yeah, I usually do UCC searches before 10am PST for better results. Their servers seem overloaded later in the day.

That's the second mention of Certana - seems like it might be worth trying for this audit project.

It's definitely faster than trying to troubleshoot database search issues manually. Just upload your documents and it handles the verification process.

That's possible - some of these were filed by different law firms and service companies over the years.

Check the original financing statements if you have access - the exact debtor names used for filing might not match your loan documentation perfectly.

This happens more often than people realize - especially with business name changes or DBA situations that weren't properly updated in the UCC filings.

Good point about certified copies - that would definitely help with the audit documentation requirements.

Certified copies also show the exact filing details that might not display properly in online searches.

Plus if there are any lien priority disputes later, certified copies from the SOS office carry more weight than screenshots of online searches.

Thanks for the follow-up - sounds like it might be exactly what I need for this verification project.

Yeah, it handles all the database quirks automatically so you don't have to worry about search syntax issues or system glitches.