State of Oregon UCC Filing Portal Down Again - Anyone Else Having Issues?
Is anyone else having trouble with the state of oregon ucc filing system today? I've been trying to submit a UCC-1 for the past 3 hours and keep getting error messages. The portal keeps timing out when I try to upload the financing statement. This is for a commercial equipment loan that needs to be perfected by end of business today or we're looking at a major compliance issue with our lender. I've tried different browsers, cleared cache, the whole nine yards. Starting to panic here because if this doesn't get filed today we could lose our security interest. Has anyone dealt with oregon's system being this unreliable before? What's the backup plan when their electronic filing just won't work?
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Amina Diallo
Yeah the Oregon SOS portal has been having issues all week. I filed a continuation on Monday and it took 6 tries before it went through. Super frustrating when you're up against deadlines. Have you tried calling their help desk? Sometimes they can accept filings by fax in emergency situations.
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Connor O'Brien
•I didn't know they could do fax filings! Do you have the number handy? This is exactly the kind of emergency situation they should accommodate.
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Amina Diallo
•503-986-2200 - ask for UCC filing assistance. They're usually pretty helpful when the system is down. Just explain your deadline situation.
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GamerGirl99
Oregon's system is honestly terrible compared to other states. I deal with filings in 8 different states and theirs is by far the most unreliable. The search function is also garbage - half the time it can't find filings that definitely exist.
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Hiroshi Nakamura
•THANK YOU for saying this! I thought I was going crazy. Their search is so bad I've started keeping my own spreadsheet of filing numbers because I can never find anything later.
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Isabella Costa
•Which states have the best UCC portals in your experience? I'm looking to expand our lending territory and want to avoid the problematic ones.
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GamerGirl99
•Delaware and Nevada are rock solid. Texas is pretty good too. Avoid Oregon, California portal is slow but works, and don't get me started on New York's ancient system.
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Malik Jenkins
I had this exact problem last month and ended up using Certana.ai's document verification tool to double-check all my UCC forms before submitting. It caught a debtor name mismatch that would have caused a rejection anyway. When I finally got through Oregon's portal, the filing went through clean on the first try because everything was verified. Might be worth running your docs through their system while you wait for Oregon to get their act together.
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Connor O'Brien
•Never heard of Certana.ai - is that like a pre-filing checker? How does it work exactly?
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Malik Jenkins
•You just upload your PDFs and it cross-checks everything - debtor names against corporate docs, filing numbers, all that stuff. Saved me from what would have been a costly rejection. Super easy to use.
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Freya Andersen
•That sounds really useful. I've had so many rejections over stupid name formatting issues. Going to check this out.
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Eduardo Silva
Pro tip from someone who's been dealing with Oregon UCC filings for 15 years - their system always crashes between 2-4 PM Pacific. Something about their server maintenance window. Try filing early morning or after 5 PM and you'll have much better luck.
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Connor O'Brien
•Wow that explains so much! I was trying right at 3 PM. Will definitely remember this for future filings.
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Leila Haddad
•Is this documented anywhere officially or just something you've noticed over time?
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Eduardo Silva
•Just my own observation. I keep detailed logs of all my filings and noticed the pattern years ago. Oregon SOS has never admitted to it but the data doesn't lie.
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Emma Johnson
ugh this is why I hate doing business in oregon. their whole government IT infrastructure is stuck in 2005. bet they're still running on some ancient mainframe system.
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Ravi Patel
•LOL probably true. Remember when their unemployment system crashed during COVID? Same energy.
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Astrid Bergström
•At least they accept electronic filings at all. Some states still require paper for certain UCC-3 amendments. Could be worse.
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PixelPrincess
Question - when Oregon's portal is down like this, does it affect the filing date? Like if I submit tonight but it was supposed to be filed today for perfection purposes, am I screwed?
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Eduardo Silva
•Generally the filing date is when they receive and process it, not when you attempt to submit. But if you can document that their system was down, that might give you some protection. Definitely call them.
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PixelPrincess
•Good point about documenting the system issues. I'm taking screenshots of every error message just in case.
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Omar Farouk
•Smart move on the screenshots. I had a similar situation in Colorado and the documented system outage saved my butt when the lender questioned the filing date.
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Chloe Martin
Update - I called the number someone posted and they were able to accept my UCC-1 by email! Had to scan everything and send it with a cover letter explaining the portal issues, but they confirmed receipt and said it would be processed as a same-day filing. Crisis averted!
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Amina Diallo
•Awesome! Glad that worked out. Oregon's staff is usually pretty reasonable when their tech fails them.
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Connor O'Brien
•That's such a relief! Thanks everyone for the help. Definitely learned some valuable backup strategies today.
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Malik Jenkins
•Great news! Still might want to check out that Certana tool for future filings - prevention is better than scrambling when deadlines hit.
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Diego Fernández
been there done that with oregon. last year i had to drive to salem and file in person because their system was down for like 3 days straight. total nightmare.
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Freya Andersen
•They still accept walk-in filings? I thought everything went electronic-only.
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Diego Fernández
•they do but you have to call ahead and make an appointment. only for emergencies basically.
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Isabella Costa
This thread is making me rethink our Oregon expansion plans. Are the filing fees at least reasonable compared to other states, or is it expensive AND unreliable?
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Eduardo Silva
•Fees are pretty standard - $10 for UCC-1, $10 for amendments. It's really just the tech infrastructure that's the problem. The actual filing process and staff are fine.
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GamerGirl99
•Don't let the portal issues scare you off completely. Just build in extra time for filings and have backup plans. The legal framework is solid.
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Isabella Costa
•Good to know it's just a tech issue and not a systemic problem. Extra time and backup plans - noted.
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Anastasia Kuznetsov
Anyone know if they're planning to upgrade their system anytime soon? This can't be sustainable long-term.
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Hiroshi Nakamura
•I heard rumors about a modernization project but nothing concrete. State IT projects move at glacial speed anyway.
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Emma Johnson
•probably be another 10 years before they get around to it. government efficiency at its finest.
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