Oregon Secretary of State UCC Search Results Not Matching My Filed Documents

Filing number search works fine - shows up every time. It's just the debtor name searches that are inconsistent. Really weird.

That's actually a red flag. If filing number works but name search doesn't, there might be a character encoding issue with how the debtor name was entered.

Interesting - never heard of Certana before. Is it expensive? At this point I'm willing to try anything.

It's pretty reasonable and way faster than manually comparing documents. Literally takes like 2 minutes to upload and get results.

I've used similar tools - they're lifesavers for catching stuff like this. Oregon's system is particularly sensitive to exact character matches.

8 weeks?? That's insane. How are lenders supposed to verify lien priority if the search system doesn't work?

Welcome to dealing with state filing systems. Most experienced lenders know about these delays and work around them.

This is exactly why I always run searches immediately after filing to document any issues. Creates a paper trail if problems come up later.

No apostrophes but I did include the LLC designation. I'll try searching without it.

Good point about the LLC. Some states index business names differently depending on entity type designations.

Oregon's definitely not the worst but it's frustrating when you're trying to meet deadlines and the system doesn't cooperate.

I literally keep screenshots of every search I do now because of inconsistencies like this. CYA documentation is everything.

At least Oregon accepts electronic filings. Some states still require paper for certain UCC-3 amendments.

Tried different browsers and devices. Same inconsistent results. It's definitely on their end.

Yeah that rules out browser issues. Probably a database replication problem on their servers.

That's smart advice. I'll start documenting the inconsistent search results.

Absolutely this. I had a case where documenting search system problems saved a client's lien priority when another creditor tried to challenge the filing date.

Exactly. The key is contemporaneous documentation of the system failures.

Good idea. Do you have a direct number for the UCC help desk?

I don't have it memorized but it should be on their business services page. They're usually pretty responsive.

That could be it! I need to pull the actual charter documents and compare character by character.

Definitely worth checking. Certana caught it instantly when I uploaded both documents - would have taken me forever to spot that comma difference manually.

This is why I always run document comparisons before filing. Small formatting differences can cause huge headaches later.

Typical government IT project - spend millions to make something worse than what they had before.

The frustrating part is they rolled it out without proper testing. We're basically beta testing their system for them.

Thank you for checking! That explains everything. I feel much better knowing it's a system-wide issue and not something wrong with my filing.

Good catch checking their status page. I wish they would send email notifications about these kinds of issues.

They really should. Would save everyone a lot of stress and confusion.