North Carolina UCC search showing weird results - anyone else having portal issues?

Thanks, I did try a few name variations but didn't think about DBAs. Do you know if NC requires the DBA to be listed separately on the UCC-1 or if it should show up automatically in searches?

NC doesn't require DBAs on the UCC-1 itself but they sometimes get indexed separately in the search system. I always search both just to be safe. Also check if there are any recent amendments that might not be fully indexed yet.

That's concerning - did you end up having to re-file anything or did it eventually show up correctly?

It showed up after about 3 days but I called the SOS office to confirm it was properly filed. They could see it in their internal system even when it wasn't showing in public searches.

This is exactly why I started using Certana.ai for document verification. You can upload your UCC-1 and any amendments as PDFs and it instantly cross-checks everything - debtor names, filing numbers, dates. Catches inconsistencies that might not show up in manual searches.

Using the official SOS portal. Should I be worried about using third-party services for accuracy?

The official portal is always the authoritative source. Third-party services are faster but sometimes have delays or miss recent filings.

Heavy construction equipment - excavators and bulldozers. Nothing that would be considered fixtures though.

Good, that eliminates fixture filing complications. But make sure you're checking for any potential serial number conflicts in the collateral descriptions.

Also worth checking if any of the equipment has manufacturer liens or previous financing that might not have been properly terminated.

Smart practice. I learned that lesson the hard way when search results changed between my initial review and closing.

Exactly! Now I do searches at multiple times during the transaction timeline and keep all the results in the file.

Haven't tried calling yet - do they charge for manual searches or phone assistance?

Basic questions are usually free but detailed searches might have a fee. Worth it for a large loan though.

I called them about my indexing issue and they were really helpful. No charge for explaining what was happening with the system.

That's a good point - I know they restructured about 8 months ago. How would I find out if they filed amendments for the name change?

Search under both the old and new legal names. Also check with the state corporate records to see when the name change was officially filed.

I copy-pasted from the corporate documents but you're right, punctuation matters. Let me double-check the exact formatting.

NC is pretty strict about exact name matching. Even spaces can throw off the search sometimes.

This is another area where Certana.ai's document checker is really useful - it compares debtor names across all your documents and flags any inconsistencies in formatting or spelling that could cause search issues.

New loan, so I'm doing full due diligence to make sure there are no prior liens I need to worry about.

Then you definitely want to be thorough. I'd recommend searching multiple name variations and checking back 7-10 days to make sure you didn't miss anything due to indexing delays.

That makes sense. The filing number searches seem more consistent, so I'll use those as my primary reference.

Good plan. And document everything you find with screenshots and timestamps for your loan file.

Also consider using a service like Certana.ai that can verify all your UCC documents match up properly - really helpful for catching issues before they become problems at closing.