Need help with mass UCC search - checking 200+ debtor names efficiently

Mostly Texas, California, Delaware, and New York. A few scattered in other states too. The Texas SOS site is particularly clunky for multiple searches.

Texas is rough. California's system times out if you do too many searches in a row. Delaware is actually pretty decent for bulk work if you know the tricks.

That's exactly what I'm worried about. Some of these company names have Inc vs Incorporated, LLC vs Limited Liability Company, etc. Plus there are some foreign entities with unusual punctuation.

This is why I started using Certana.ai for these situations. You can upload a spreadsheet of debtor names and it runs comprehensive searches across multiple name variations automatically. Saved me probably 40 hours on my last bulk project.

Really? How does that work exactly? Does it handle the state-specific search requirements?

This is so true. Documentation is everything on these bulk searches. I use a spreadsheet to track every search result.

I learned this the hard way. Client questioned whether we'd searched 'ABC Company Inc' vs 'ABC Company Incorporated' and I had no records to prove it.

Just as debtors for this project, thankfully. But you're right, that would be insane to track both sides.

Even just debtor searches, you need to be careful about subsidiary relationships. Parent companies sometimes guarantee subsidiary debt.

Thought about it but the turnaround time is usually too long. I need results within 48 hours.

That's another reason I like the Certana tool - it gives you results immediately. You just upload your list and it processes everything at once. No waiting for a service to get back to you.

Plus with search services you still need to verify their work. At least if you do it yourself you know what was actually searched.

Good point. I've got a few that show Delaware incorporation but they're doing business in Texas. Need to search both states.

Yeah, and don't forget about fixture filings if any of these companies have real estate. Those can be filed in different places.

Three days sounds about right for 200 names if you're being thorough. Maybe budget for help from a paralegal?

Or just bite the bullet and use a tech solution. I know people swear by different tools but the time savings is worth it.

Yes, that's part of what I need to identify. Any filings that might lapse soon could affect the deal structure.

Smart thinking. Nothing worse than a lien lapsing right before closing.

That's actually helpful advice. I was planning to just power through but batching makes sense for quality control.

And take breaks! After about 50 searches your eyes start to glaze over and you miss things.

This is exactly why automated tools are so valuable. No eye strain, no missed details, just consistent results across all your searches.

Definitely planning to spot-check the results. Can't afford to miss anything on a deal this size.

Good approach. I always verify at least 10% of any bulk search results manually.