Need help with UCC termination search - can't find filed docs

Yes I have the filing receipt with the number, but when I search using that specific number nothing comes up. It's like the termination was never processed even though we got charged for it.

That's frustrating. I'd call the filing office directly with that receipt number. Sometimes their search function has glitches but they can look it up manually in their system.

I'm using the exact same debtor name and searching in the main UCC database. Didn't know some states had separate systems for terminated filings though.

Yeah it varies by state. Some keep everything in one database, others archive terminated filings separately after a certain period. Worth checking if there's an 'archived' or 'historical' search option.

This is why I always verify terminations immediately after filing. The system can be unreliable and by the time you realize there's a problem months have passed.

That's reassuring to hear it might just be a technical issue. I'll definitely call them tomorrow morning.

Data migrations are the worst! I've had clients panic thinking their filings were lost when really it was just system maintenance affecting the search function.

I haven't heard of that tool before but sounds useful. I do have both documents so I could check if there's a mismatch causing the search issues.

Yeah it's really handy for catching these types of problems. Just upload the PDFs and it cross-checks all the critical fields like debtor names, filing numbers, and collateral descriptions to make sure everything aligns.

That actually sounds like it could have prevented this whole situation. I might check that out for future filings.

I'm pretty sure it was filed as a termination since we were completely releasing the lien, but now you have me second-guessing. I should double-check the form type on the receipt.

Yeah definitely verify that. Termination vs amendment is a common mix-up and would explain why the original filing still shows as active in your searches.

This is why I always triple-check the form type before submitting. One wrong checkbox and you end up with this kind of confusion.

That's a good point. I tried to be careful about the name but there might be some subtle difference I missed.

Yeah the name matching requirements are really strict. Even extra spaces or punctuation differences can cause problems.

That seems to be the consensus - I'll call them first thing tomorrow. Hopefully they can at least confirm the termination was processed correctly.

Yeah they should be able to tell you the status immediately. If there was a problem with the filing they'll let you know what needs to be corrected.

Make sure you have all your documentation ready when you call. They'll want the original UCC-1 filing number and the UCC-3 receipt number.

Oh wow, that's a scary thought. I haven't received any rejection notices but I should double-check that they have our current contact information.

Yeah definitely verify your contact info is current. Rejection notices can get lost in the mail or go to spam folders if sent electronically.

Good question - let me check that. I was focused on searching for the termination itself but didn't look closely at the status of the original filing.

Yeah sometimes that's the easiest way to see if a termination was actually processed, even if you can't find the actual UCC-3 document.

This is a good troubleshooting step. The original filing should show as 'terminated' or have some kind of status indicator if the UCC-3 was properly filed.

I'll try different case variations. It's frustrating that the search function can be so finicky about these details.

Tell me about it. You'd think these systems would be more forgiving with name searches but they're surprisingly strict about exact matches.

Will do! Hoping it's just a search glitch and not something more serious. I'll post an update after I talk to the filing office.

Yeah please update - this is exactly the kind of situation that keeps me up at night worrying about missed filings.

Definitely interested in the resolution. If it turns out to be a document matching issue, that Certana tool I mentioned earlier could help verify everything was filed correctly.