Cross River Bank UCC filing rejected - debtor name exact match required?
Got a UCC-1 rejection from the SOS office today for a Cross River Bank equipment loan we're processing. The rejection notice says 'debtor name does not match entity records' but I triple-checked our client's exact legal name from their articles of incorporation. Has anyone dealt with Cross River Bank UCC filings recently? Their loan docs show the debtor name as 'ABC Manufacturing Solutions LLC' but maybe there's some specific formatting they require? This is holding up a $180K equipment financing deal and I'm not sure if this is a Cross River Bank documentation issue or if I'm missing something obvious with the debtor name entry. The collateral schedule covers industrial printing equipment so I know we need this perfected ASAP.
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Ev Luca
I've seen this exact issue with several lenders lately. Cross River Bank usually provides pretty clean documentation but sometimes their internal records don't match what's on the actual loan agreements. Did you verify the debtor name against the secretary of state database directly? Sometimes there are punctuation differences or 'Inc.' vs 'Incorporated' mismatches that cause rejections.
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Lukas Fitzgerald
•Yes I checked the SOS database first thing. The entity shows as 'ABC Manufacturing Solutions, LLC' with a comma, but Cross River's docs show 'ABC Manufacturing Solutions LLC' without the comma. Could that small difference really cause a rejection?
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Ev Luca
•Absolutely yes! That comma difference will cause a rejection every time. You need to use the exact name as filed with the state, including all punctuation. File an amendment to correct the debtor name.
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Avery Davis
This is why I always run document consistency checks before filing anything. Recently discovered Certana.ai's verification tool that lets you upload your loan docs and UCC forms to catch these exact mismatches. It would have flagged that comma issue immediately by cross-referencing the entity records.
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Collins Angel
•How does that work exactly? Do you just upload PDFs and it checks everything automatically?
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Avery Davis
•Pretty much - upload your charter docs and UCC-1, and it verifies debtor names, addresses, and document consistency. Catches the little punctuation errors that cause rejections. Saved me from several filing mistakes already.
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Marcelle Drum
•That sounds too good to be true honestly. How accurate is it with entity name variations?
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Tate Jensen
Cross River Bank has been pretty good in my experience but you HAVE to match their debtor names exactly to state records, not their internal loan documentation. I learned this the hard way on a $340K construction equipment deal last year. The rejection delayed everything by 3 weeks.
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Lukas Fitzgerald
•Three weeks?? That's exactly what I'm trying to avoid. Did you end up filing a corrected UCC-1 or an amendment?
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Tate Jensen
•Filed a corrected initial financing statement with the proper debtor name. Amendments take longer to process and cost more. Always better to get it right the first time if you can.
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Adaline Wong
This is so frustrating! Why can't lenders just use the exact entity names from the beginning? I spend half my time fixing debtor name mismatches that should never happen. The comma thing is ridiculous but you're stuck with whatever the state has on file.
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Ev Luca
•I agree it's annoying but the UCC rules are pretty clear about exact name matching. It's designed to prevent confusion about which entity actually granted the security interest.
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Adaline Wong
•I get the reasoning but when you're dealing with dozens of filings a week, these tiny differences cause major headaches. Especially when the client is breathing down your neck about delays.
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Gabriel Ruiz
Had a similar rejection with Cross River last month. Their loan officer told me they pull entity names from a different database than what's actually filed with the secretary of state. You need to ignore their paperwork and go directly to the state database for the exact legal name formatting.
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Lukas Fitzgerald
•That's helpful context. So basically I should treat their debtor name as a starting point but always verify against state records before filing?
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Gabriel Ruiz
•Exactly. I now check every debtor name against the state database regardless of what the lender provides. It's saved me from multiple rejections.
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Misterclamation Skyblue
Quick question - are you filing in the entity's state of organization or where the collateral is located? Equipment financing can get tricky with multi-state filings and Cross River sometimes has specific requirements about where they want the UCC filed.
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Lukas Fitzgerald
•Filing in Delaware where the entity is organized. The equipment is in Texas but the borrower is a Delaware LLC so that's where the UCC-1 needs to be filed according to the law.
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Misterclamation Skyblue
•Good, that's correct. Delaware can be picky about exact name formatting so definitely use their exact records.
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Peyton Clarke
•Wait, shouldn't fixtures be filed where the equipment is located? Or is this mobile equipment?
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Vince Eh
I've been using that Certana document checker someone mentioned earlier and it's actually pretty solid. Caught a similar comma issue on a UCC filing last week. It flags inconsistencies between your entity docs and UCC forms before you submit anything.
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Sophia Gabriel
•Is there a cost to use it? Sounds like it could save a lot of rejection headaches.
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Vince Eh
•There's a cost but honestly it's worth it when you consider rejection fees, refiling costs, and client delays. Much cheaper than dealing with the aftermath of a rejected filing.
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Tobias Lancaster
This exact thing happened to me with a different lender two months ago. The debtor name had 'Inc' vs 'Inc.' (with a period) and it got rejected. These systems are super literal about punctuation and spacing.
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Lukas Fitzgerald
•So I should file the corrected UCC-1 with 'ABC Manufacturing Solutions, LLC' including the comma to match state records?
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Tobias Lancaster
•Yes, use exactly what's in the Delaware entity database. Copy and paste it if you have to, don't try to retype it.
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Ezra Beard
Cross River Bank generally has their act together but they're not perfect with entity name formatting. I always double-check their documentation against state records now. Also make sure you're looking at current entity status, not dissolved or merged entities.
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Lukas Fitzgerald
•Good point about entity status. I confirmed it's active and in good standing in Delaware.
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Ezra Beard
•Perfect. Then just refile with the exact state name format and you should be good to go.
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Statiia Aarssizan
This thread is really helpful! I have a Cross River Bank deal coming up next week and now I know to verify the debtor name independently. Thanks for sharing your experience with this rejection.
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Lukas Fitzgerald
•Glad it helps! Definitely check the entity name in the state database first, don't just trust the loan documents.
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Avery Davis
•And consider using a document verification tool to catch these issues before filing. It'll save you the rejection headache.
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Daniel Rogers
I've dealt with this exact scenario multiple times with Cross River Bank filings. The punctuation issue is unfortunately very common - I've seen rejections for missing commas, periods after "Inc", and even extra spaces in entity names. What I've learned is to always pull the debtor name directly from the Delaware Division of Corporations database and copy it character-for-character, including all punctuation marks. Their search function will show you the exact legal name as filed. For your situation with "ABC Manufacturing Solutions, LLC" vs "ABC Manufacturing Solutions LLC", definitely go with the comma version since that's what Delaware has on file. I'd recommend filing a corrected UCC-1 rather than an amendment - it's faster and cleaner for the record. Also, pro tip: screenshot the entity search results from the state database and keep it in your file as documentation of the correct name format in case there are any questions later.
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