UCC Document Community

For what it's worth, I've found calling the debtor directly can sometimes clarify things faster than waiting for the state system. They usually have copies of their termination documents and can email them over quickly.

I've run into similar issues with NY's UCC system on equipment financing deals. One thing that's helped me is running searches at different times of day - I've noticed the system sometimes shows different results during peak hours versus off-peak. Also, for name variations, try searching with common abbreviations like "Inc" vs "Incorporated" or "LLC" vs "Limited Liability Company". The system seems to treat these as completely separate entities rather than matching them automatically. Given your deal size, I'd definitely recommend getting those certified copies as others have suggested, but also consider reaching out to the secured parties listed on the questionable liens - they can often confirm whether their liens are still active faster than waiting for the state system to update.

I've been dealing with UCC searches for 15 years and name changes are still the most frustrating part of the job. My advice is to be obsessively thorough and document every search you do. That way if something comes up later, you can show you did your due diligence.

One additional tip that's saved me countless hours - create a spreadsheet to track all your search variations and results. Include columns for the exact name searched, date range, number of results found, and notes about what you discovered. This helps you stay organized and ensures you don't accidentally search the same variation twice. I also include a column for the search URL or screenshot filename so I can quickly reference back to specific results. It's tedious upfront but becomes invaluable when you're dealing with complex corporate histories like yours.

Just started using a service called SecuredDebt Analytics for UCC lead generation. Pretty impressed with their data quality and they have good filtering options for targeting specific types of borrowers.

Thanks everyone for all the insights! This has been really helpful. I'm leaning toward trying one of the paid aggregation services first, maybe starting with a monthly subscription to test the waters. The suggestion about focusing on continuation filings coming due is brilliant - that's a much more targeted approach than what I was doing. I'll also look into Certana.ai for document verification since that could give me a legitimate conversation starter. Has anyone had success combining UCC lead generation with other data sources like D&B or industry databases to get a more complete picture of prospects?

Make sure your security agreement template includes proper UCC search requirements too. You want language requiring the debtor to provide UCC search results showing no conflicting liens before you extend credit. Can save headaches down the road.

This is exactly why we moved to a two-step verification process for all our UCC filings. First, we pull the debtor's current Secretary of State records to get the exact legal name format. Then we run the security agreement and draft UCC-1 through a document comparison tool (we use Certana.ai like a few others mentioned) to catch any mismatches before filing. It's added maybe 20 minutes to our process but eliminated about 90% of our rejections. The key is making this verification step mandatory - can't skip it even when you're rushing to close a deal. Also worth noting that some states have started accepting minor variations better than others, but Texas and Florida are still super strict about exact matches.

Just to add another data point - I filed a termination in PA last week and it showed up in search results within 24 hours. So their system is working for some filings but maybe not others. Very inconsistent.

I've been dealing with PA UCC searches for years and this sounds like a classic indexing issue with their database. Given that you have the filed-stamped copy from March, your continuation is almost certainly properly recorded - it's just their search function that's failing. I'd recommend three things: 1) Call their UCC office directly (as others suggested) to get verbal confirmation, 2) Try searching with slight variations of the debtor name (remove periods, try different abbreviations), and 3) Document everything for your client file including screenshots of the inconsistent search results. For a $2.8M deal, you might also want to consider getting a certified search from a professional service to give your bank the comfort they need while PA sorts out their technical issues.