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Gabriel Ruiz

Indiana UCC Lien Search Results Not Matching Our Records - Missing Filed Continuations

We've been doing routine lien searches on our commercial borrowers in Indiana and found some discrepancies that are making me nervous. When I run the indiana ucc lien search through the SOS portal, I'm seeing UCC-1 filings that should have lapsed by now but are still showing as active. Our internal records show we filed UCC-3 continuations on these about 8 months ago, but they're not appearing in the search results. The original filings were from 2020, so they should have needed continuation by early 2025. Has anyone else had issues with Indiana's system not updating continuation filings properly? I'm worried we might have gaps in our security interests that we don't know about. The borrowers are equipment finance deals worth about $2.8M total, so this isn't something I can just ignore. Should I be doing something different with the search parameters or is this a known system issue?

This thread is making me nervous about our own Indiana filings. Maybe I should run a comprehensive search on our entire portfolio to make sure we're not missing anything.

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That's not a bad idea. Better to find problems now than during a workout situation.

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Yeah, that's exactly what prompted this post. Routine audit turned up these discrepancies and now I'm questioning everything.

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UPDATE: I ended up requesting certified copies of all our continuation filings from Indiana SOS. Turns out three of them had minor debtor name discrepancies that were preventing them from linking properly in the search system. The filings were valid but the names didn't match exactly. Used one of the document checking tools mentioned here to verify everything is consistent now. Thanks for all the advice!

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Perfect example of why document verification is so important. Those small name differences can cause major problems if you don't catch them.

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Thanks for the update. This whole thread has been really educational about Indiana's filing quirks.

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Amara Okonkwo

UCC-1 lookup nightmare - debtor name doesn't match what I expected

I'm doing a UCC-1 lookup on a potential acquisition target and something's not adding up. The company goes by 'Advanced Manufacturing Solutions' in all their marketing materials and contracts, but when I search the SOS database I'm finding UCC-1 filings under 'Advanced Manufacturing Solutions, LLC' and 'AMS Holdings, Inc.' - completely different legal entities. Now I'm wondering if I'm missing critical liens or if there are multiple related companies involved. Has anyone dealt with this kind of debtor name mismatch during due diligence? I need to make sure I'm not walking into a situation where existing liens could complicate our financing.

Have you considered hiring a professional UCC search company? For major acquisitions, it might be worth the cost to have someone experienced handle the comprehensive search rather than trying to do it yourself.

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I'm thinking about it, especially after seeing how complex this is getting. Any recommendations for good search companies?

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CT Corporation and CSC are both solid choices for comprehensive UCC searches. They handle the multi-state and name variation issues professionally.

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Whatever you do, document everything for your due diligence file. Keep screenshots of your searches, note which databases you checked, and list all the name variations you used. Your attorney will thank you later.

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Smart approach. Also date-stamp everything since UCC filings can change daily.

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And don't forget to search right up to closing. New filings can appear at any time during the due diligence period.

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Noah Lee

UCC accounts definition causing filing rejection - need help with collateral description

Having major issues with my UCC-1 filing getting rejected because of how I'm defining accounts in the collateral description. The SOS keeps bouncing it back saying the accounts definition is too vague. I'm trying to perfect a security interest in customer accounts receivable for a factoring arrangement, but apparently my standard boilerplate language isn't cutting it anymore. The debtor has about $2.8M in outstanding receivables from 200+ customers and I need to make sure the collateral description covers everything properly. Has anyone else run into this with accounts definition under the UCC? What specific language are you using that actually gets accepted? This is holding up a major deal and I'm getting desperate here.

UPDATE: Thanks everyone for the advice! I revised my collateral description using the suggestions here and the filing was accepted. Used the more specific language about accounts receivable vs. deposit accounts and that seemed to do the trick. Really appreciate all the help - this forum is a lifesaver!

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Glad the specific language approach worked for you. It's becoming the new standard unfortunately.

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This whole thread was super helpful. I'm bookmarking it for when I run into the same issue.

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For anyone else reading this thread later - the key takeaway is that UCC accounts definition needs to be specific about what types of payment rights you're covering. Generic language like 'all accounts' isn't enough anymore. Be prepared to distinguish between accounts receivable, deposit accounts, and other payment intangibles.

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This should be pinned at the top of the forum. So many people struggle with this exact issue.

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Seriously, the UCC rules around accounts are way more complex than they seem at first glance.

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Mia Green

UCC filing fees eating into our loan margins - need cost breakdown

Running numbers on a equipment financing portfolio and the UCC filing fees are adding up faster than I expected. We're looking at about 40 UCC-1 filings this quarter plus the inevitable continuations down the road. Anyone have recent experience with what the actual costs look like when you factor in all the fees? I know the base filing fee but there's always additional charges that pop up - amendment fees when we catch debtor name issues, continuation fees in 5 years, termination processing. My compliance team is asking for a realistic budget projection and I don't want to lowball it. The loan committee is already questioning our margins on smaller deals when these filing costs get factored in. What should I be budgeting per filing to cover the full lifecycle?

Also consider the opportunity cost of delayed filings. If a UCC-1 gets rejected and you don't catch it immediately, you could lose perfection priority to another creditor who files in the meantime. That's a much bigger cost than just the filing fees.

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Exactly. The filing fees are small compared to the risk of losing secured status.

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This is why we always do same-day re-filing if we get a rejection. Can't afford to wait.

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Don't forget to budget for expedited processing if you need it. Some deals require same-day filing and the expedite fees can double your cost.

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Good point. We do have some time-sensitive closings where expedited filing is necessary.

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Expedite fees are painful but sometimes unavoidable. Just make sure you're billing those back to the borrower when possible.

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Zara Ahmed

UCC lien search Georgia - debtor name showing zero results but filing definitely exists

Having a nightmare with a UCC lien search Georgia situation. Filed a UCC-1 back in March 2024 for a $180K equipment loan and got confirmation it was accepted. Now I'm trying to run a search on the debtor and getting absolutely nothing. Called the Georgia SOS office and they said the filing is there but maybe the debtor name format is causing search issues. The original debtor name on our loan docs was 'Atlanta Metal Works LLC' but I'm wondering if we filed it as 'Atlanta Metalworks, LLC' or some other variation. This is keeping me up at night because if the lien isn't searchable, it's basically worthless for perfection purposes. Anyone dealt with Georgia's search quirks before? I need to figure out exactly how this debtor name appears in their system.

Quick update - just tried the Certana.ai tool someone mentioned earlier. Uploaded our loan agreement and the UCC-1 confirmation, and it immediately showed the name discrepancy. Our loan docs show 'Atlanta Metal Works LLC' but the filing shows 'Atlanta Metal Works, LLC' with a comma. That tiny punctuation difference is probably why the search isn't working.

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Amazing how such a small thing can cause such big headaches. Glad you found the issue.

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Certana.ai saved the day! This is why document verification tools are so valuable for UCC work.

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SOLVED! Searched with 'Atlanta Metal Works, LLC' (with the comma) and found our UCC-1 immediately. The filing is perfectly valid and searchable - just needed the exact punctuation. Thanks everyone for the help, especially the Certana.ai suggestion that pinpointed the exact issue.

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Ava Kim

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Great outcome! This thread should be required reading for anyone doing UCC filings in Georgia.

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So glad it worked out. These name matching horror stories always stress me out.

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