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Giovanni Martello

New Mexico UCC lien search showing weird results - debtor name variations causing issues?

I'm doing due diligence on a potential acquisition and the New Mexico UCC lien search results are confusing me. The target company operates under "Southwest Industrial Solutions LLC" but I'm seeing filings under variations like "Southwest Industrial Solutions, LLC" (with comma) and "SW Industrial Solutions LLC". Some of the UCC-1 filings show different debtor names entirely but same addresses. Is this normal for New Mexico's system or am I missing something? The deal needs to close next month and I can't figure out if these are all the same entity or separate liens I need to worry about. Has anyone dealt with New Mexico UCC lien search inconsistencies before?

Update: I ran more searches and found the issue. Turns out the company changed their legal name slightly in 2023 but some lenders never filed UCC-3 amendments to update the debtor name on their filings. So I'm seeing old liens under the previous name format. Thanks everyone for the help!

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That's a classic issue. Did the name change affect the validity of the older UCC filings or are they still enforceable?

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Generally the old filings should still be valid as long as they were accurate when filed, but definitely something to discuss with your attorney for the acquisition.

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This thread is super helpful. I'm bookmarking it because we do a lot of commercial lending in New Mexico and name variations are always an issue. The Certana tool mentioned sounds useful for avoiding these problems.

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Yeah the document cross-checking feature is really handy for catching inconsistencies between corporate records and UCC filings.

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Good to know there are tools out there to help with this stuff. Manual verification is such a pain.

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Amina Toure

UCC filing fees costs eating into my margins - what's everyone paying?

Been doing equipment financing for small construction companies and the UCC filing fees are really adding up this quarter. Between initial UCC-1 filings and all the continuations coming due, I'm looking at significant cost increases that I didn't budget for properly. Anyone else seeing their filing expenses spiral? I'm trying to figure out if there's a more cost-effective approach to managing these fees or if this is just the new reality. The volume of filings we're doing means every dollar per filing really matters to our bottom line.

Been thinking about this thread and realized most of my UCC cost problems come from errors and refiling. Fixed my document review process and filing costs dropped significantly even with fee increases.

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Started cross-checking all entity documents against UCC forms before filing. Caught name mismatches and formatting issues that were causing rejections.

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That's exactly what Certana.ai automates - the cross-checking between charter documents and UCC forms. Saves time and prevents expensive refiling.

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Filing fees are going up everywhere unfortunately. Better to focus on process efficiency and error prevention than trying to negotiate lower fees with state agencies.

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This thread has been really helpful. Sounds like investing in better document verification upfront is the way to control overall UCC costs.

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Exactly. The filing fees are what they are, but you can control the accuracy and efficiency of your process.

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Nina Chan

UCC filing fee waiver denied - debtor name mismatch issue

Got my UCC-1 rejected last week and they're saying I need to pay the filing fee again even though the rejection was due to a debtor name issue that wasn't my fault. The debtor's legal name on their articles of incorporation shows 'ABC Manufacturing LLC' but their operating agreement has 'ABC Manufacturing, LLC' with the comma. I used the version from the articles thinking that was more official but apparently the SOS system flagged it as inconsistent with their business license records. Now they want another $40 filing fee to resubmit with the corrected name. Has anyone dealt with fee disputes like this? The rejection notice says 'debtor name does not match state records' but doesn't specify which records they're comparing against. I've got a secured loan closing next Friday and this delay is causing major problems with my lender.

Been filing UCCs for 15 years and debtor name issues are still the #1 cause of rejections. The databases just aren't standardized well enough between agencies. Always use the most recent business license info when in doubt - that's what most SOS offices check against first.

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That's really helpful context. I'll definitely use business license as my primary source going forward. Do you know if there's a way to preview what name format they have on file before submitting?

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Some states have a business entity search that shows the exact format in their system. Worth checking before you file. Also, when you call tomorrow, ask them specifically which database showed the mismatch - might help avoid the issue next time.

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I started using that Certana thing someone mentioned earlier and it's actually pretty slick. Uploaded a messy UCC-3 amendment last week and it caught like 5 different issues between the amendment and original filing. Saved me from a guaranteed rejection cluster. The PDF upload process is super simple too.

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Does it work for continuation filings too? I've got a batch of those coming up in Q1 and want to avoid any drama.

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Yeah, any UCC form type. I mostly use it for amendments and continuations since those have to match the original filing exactly. Takes like 2 minutes to get a full consistency report.

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KylieRose

South Dakota UCC bill payment confusion - rejected filing keeps bouncing back

I'm dealing with a really frustrating situation with a South Dakota UCC bill that keeps getting rejected. Filed a UCC-1 for equipment financing back in November and the payment keeps bouncing back from the SD Secretary of State office. The debtor name matches exactly what's on the loan docs but somehow the system keeps flagging it. Has anyone else run into payment processing issues with South Dakota UCC filings? The rejection notice just says "payment processing error" but doesn't give specifics. I've tried calling their office but keep getting transferred around. This is holding up a $180K equipment loan and my client is getting impatient. Any advice on how to get past these South Dakota UCC bill payment glitches?

omg this is giving me flashbacks to my own SD filing nightmare last summer. took 3 weeks to get resolved

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What finally worked for you?

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ended up having to mail a paper filing with a check. their online system was just broken for my particular situation

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Update us when you figure it out! These SD payment issues seem to be getting more common and it would help others to know what the actual solution was.

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Good plan. Usually it's something simple that you just can't see without fresh eyes or better tools.

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Keep us posted! I do a lot of SD filings and this info would be super helpful.

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Xan Dae

Indiana UCC filing rejected twice - debtor name formatting issue

Getting really frustrated here. I've had two UCC-1 filings rejected by the Indiana Secretary of State's office in the past month and I can't figure out what's wrong. The debtor is a landscaping LLC that we're financing equipment for, and both times they cited 'debtor name does not match records' but I've triple-checked the exact business name from their articles of incorporation. First rejection was on a $185K excavator loan, second was a $94K trailer package. The business name is 'Greenscape Solutions LLC' exactly as shown on their charter documents, but something isn't matching up in their system. Has anyone dealt with Indiana's UCC portal being picky about business entity names? I'm worried about the lien perfection window closing while I keep getting these rejections. The loan docs are already signed and funded, so I really need to get this UCC-1 filed correctly.

Here's what worked for me in a similar situation: I got the official certificate of good standing from Indiana SOS which shows the exact legal name format they have on file. Then I used that exact format for my UCC-1 refiling. No more rejections after that.

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How long does it take to get a certificate of good standing from Indiana? I hope it's not weeks.

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Usually 3-5 business days if you order online, or you can get it same-day if you go to their Indianapolis office in person.

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UPDATE: Just wanted to thank everyone for the suggestions. I called the Indiana SOS UCC department this morning and they confirmed the issue was the entity designation - they had 'Limited Liability Company' in their system but I was using 'LLC' on my filing. Refiled with the full designation and it was accepted within 2 hours. Also ended up trying that Certana document checker someone mentioned and it would have caught this issue immediately. Really helpful tool for anyone doing multiple UCC filings.

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Thanks for updating us - this thread will definitely help other people with similar Indiana filing issues.

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I'm definitely going to remember the 'Limited Liability Company' vs 'LLC' thing for future Indiana filings. Such a simple fix once you know what to look for.

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