UCC Document Community

For what it's worth, I've started keeping a spreadsheet of different name variations I've seen cause problems. Helps me remember to check common issues like punctuation and abbreviations.

Original poster here - thanks for all the input. Sounds like this is more common than I thought. Going to implement some of these suggestions for future searches. That Certana tool sounds promising for document verification too.

Just went through this exact scenario last month. What worked for me was getting a certified corporate search from Alberta Corporate Registry showing the current legal name, then triple-checking every character against my UCC-1 before filing. Also helped to use that Certana verification service someone mentioned - caught a punctuation issue I missed.

Thanks everyone for the advice! I'm going to get a fresh corporate search from Alberta and use one of those verification tools to double-check everything before refiling. Really appreciate all the help - this forum is invaluable for these tricky filing situations.

Update: I tried the Certana.ai tool someone mentioned earlier and it immediately flagged that my UCC-1 had 'ABC Company, LLC' but the articles show 'ABC Company LLC' without the comma. Such a tiny difference but that's what was causing the rejections! Just resubmitted with the correct format.

SUCCESS! The filing went through once I removed that comma. Thanks everyone for the help, especially whoever suggested that document checking tool. Saved me probably another week of trial and error. My client is happy and we can finally move forward with the equipment purchase.

I do a lot of equipment financing and the one thing I always double-check on fillable UCC-1 forms is the secured party information. Make sure your lender's name and address are exactly as they want them to appear, especially if they have specific formatting requirements for their legal name. Some lenders are very particular about how their entity name appears on UCC filings for their internal tracking systems.

For what it's worth, I just completed a similar multi-state ag equipment financing deal about two months ago. The key things that helped me were: 1) Getting the exact legal entity names from each state's SOS website, 2) Using identical collateral descriptions across all fillable UCC-1 forms, and 3) Triple-checking all the organization/charter numbers. The whole process went smoothly once I had all the correct information organized. Took about a week total including getting the forms prepared and filed in all states.

I've started using a spreadsheet to track all the different name variations I search for each debtor. Kentucky, Ohio, and Indiana are the worst for this - you really need to be methodical about covering all the bases.

Update: I tried the Certana.ai tool mentioned earlier and it actually found one additional UCC-1 that I missed. The debtor name on that filing had a slightly different format ("ABC Manufacturing, L.L.C." with periods) that wasn't showing up in my manual searches. Thanks for the tip!