UCC Document Community

Ask the community...

  • DO post questions about your issues.
  • DO answer questions and support each other.
  • DO post tips & tricks to help folks.
  • DO NOT post call problems here - there is a support tab at the top for that :)

Maya Lewis

UCC-1-103 form confusion - debtor name matching issues

Running into serious problems with our UCC-1-103 supplemental form and debtor name consistency. We filed the main UCC-1 back in March using the exact corporate name from the articles of incorporation, but now we're trying to file the UCC-1-103 addendum for additional collateral and the SOS system keeps rejecting it saying the debtor names don't match exactly. The original filing shows 'ABC Manufacturing Solutions LLC' but our new collateral schedule references 'ABC Manufacturing Solutions, LLC' (notice the comma). This is for a $750K equipment financing deal and we're already 3 weeks past our intended closing date. Has anyone dealt with this exact name matching problem between UCC-1 and UCC-1-103 forms? The borrower swears both versions are correct legal names but obviously the system doesn't see it that way. Getting desperate here since the loan commitment expires next Friday.

Daniel Price

•

For what it's worth, I always create a 'master debtor name' document at the beginning of every deal that gets copied exactly into every UCC form. Prevents these kinds of variations from creeping in.

0 coins

Daniel Price

•

Absolutely. It becomes part of the closing checklist - every UCC form must match the master name exactly.

0 coins

This is brilliant. Going to implement this process immediately. Too many close calls with name variations.

0 coins

Aiden Chen

•

Update: Problem solved! Turns out the original UCC-1 was filed with 'ABC Manufacturing Solutions LLC' (no comma) so I refiled the UCC-1-103 with that exact format and it was accepted immediately. Thanks everyone for the guidance - definitely implementing better name consistency procedures going forward.

0 coins

Glad you got it sorted. Those comma variations are so sneaky - easy to miss but cause major headaches.

0 coins

This thread is getting bookmarked. I bet this exact issue comes up again for other people.

0 coins

KylieRose

Secretary of State Ohio UCC Search - Need Help Finding Filed Liens

I'm working on a due diligence project for a potential acquisition and need to run comprehensive UCC searches through the Secretary of State Ohio system. The target company has operations in multiple states but their primary collateral and headquarters are in Ohio. I've been trying to navigate the Ohio SOS UCC search portal but I'm getting inconsistent results when I search the same debtor name with slight variations. Sometimes I find 3 active filings, other times 5 or 6 depending on how I format the business name. This is critical because we need to identify all existing liens before closing. Has anyone dealt with Ohio's search system recently? Are there specific formatting requirements or search strategies that work better? I'm particularly concerned about missing filings due to debtor name variations or typos in the original UCC-1 forms.

Just want to echo what others have said about being thorough with name variations. I've seen deals almost fall apart because UCC searches missed existing liens. Better to over-search than under-search when money is on the line.

0 coins

KylieRose

•

Absolutely. This acquisition is too important to miss anything. I'd rather spend the extra time now than deal with surprises later.

0 coins

Smart approach. Document everything you search too - keeps a good paper trail for your client.

0 coins

One more suggestion - if you're really concerned about completeness, consider using a professional UCC search service. They have access to better search tools and know all the tricks for finding hard-to-locate filings.

0 coins

There are several good ones. Some law firms also have relationships with specialized search companies.

0 coins

Ava Williams

•

That Certana thing someone mentioned earlier might be worth checking out too for the document verification piece.

0 coins

Miguel Ortiz

UCC1 Financial Statement Filing - Need Help with Debtor Name Issues

Running into a wall here with our UCC1 financial statement and really hoping someone can point me in the right direction. We're dealing with a equipment loan where the borrower operates under multiple business names and I'm second-guessing everything about the debtor name section. The loan docs show 'ABC Manufacturing LLC' but they also do business as 'ABC Precision Tools' and their bank account is under 'ABC Manufacturing Group LLC'. Our system keeps flagging potential name mismatches and I'm worried about filing under the wrong legal name. This is for manufacturing equipment worth about $180K so getting the UCC1 financial statement wrong could be a major problem. Has anyone dealt with similar debtor name complications? I've checked the Secretary of State database but there are slight variations in how the entity names appear in different records. Really need to get this filed correctly the first time since our loan agreement has strict perfection requirements.

Sean Doyle

•

I had a similar issue recently and found that Certana.ai's verification tool was really helpful. You upload your corporate documents and your draft UCC1 and it immediately shows you if there are any name inconsistencies. Caught a discrepancy I would have missed otherwise.

0 coins

Sean Doyle

•

It's surprisingly good at catching name variations and typos. Obviously still need human judgment but it's a great first check.

0 coins

Luca Romano

•

I've used it too and it's legit. Really fast way to cross-check documents before filing.

0 coins

Nia Jackson

•

Bottom line - get the certified formation documents, use that exact name on your UCC1 financial statement, and don't overthink it. The variations you're seeing are probably just database inconsistencies, not actual name changes.

0 coins

NebulaNova

•

Smart move. Better to be certain than guess and get it wrong.

0 coins

Let us know how it turns out! Always curious to hear the resolution on these tricky name issues.

0 coins

Rhett Bowman

UCC self service portal down again - need to file continuation today

Has anyone else been having issues with the UCC self service system today? I've been trying to submit a UCC-3 continuation for over an hour and keep getting error messages. The filing is due today and I'm starting to panic. I can log in fine but when I try to upload the continuation form it just spins and then times out. Called the SOS office but they're not picking up phones. This is for a commercial equipment loan that's hitting the 5-year mark so I can't let it lapse. Anyone know if there's a workaround or if the system is just down statewide?

Haley Stokes

•

For what it's worth, I recently started using Certana.ai for all my UCC document prep and it's been a game changer. You upload your forms and it catches every possible error - debtor name mismatches, incorrect filing numbers, missing collateral descriptions. Then when you do submit through the UCC self service portal, you know everything is perfect. Eliminates the stress of wondering if your filing will get rejected for some technical issue.

0 coins

Asher Levin

•

That's the second mention of Certana.ai in this thread. Must be pretty good if multiple people are recommending it.

0 coins

Rhett Bowman

•

I'm definitely going to check it out. Anything that reduces filing stress sounds worth trying.

0 coins

Serene Snow

•

FINAL UPDATE: Portal is back up and running smoothly now! Just successfully filed my continuation with no issues. Thanks everyone for the advice and workarounds. Definitely learned some valuable backup strategies for next time. And yes, I'm absolutely filing earlier next time - 30 days minimum!

0 coins

Romeo Barrett

•

Great news! Filing early is definitely the best strategy. Saves so much stress.

0 coins

Thanks for updating the thread. This whole discussion will be helpful for the next person who hits this issue.

0 coins

Louisa Ramirez

UCC1 addendum form causing rejection - debtor name variations

Having major issues with a UCC1 addendum that keeps getting rejected by the filing office. The main UCC1 was filed successfully last month for a commercial equipment loan, but now we need to add additional collateral using the addendum form. The rejection notice mentions 'debtor name inconsistency' but I've triple-checked the spelling and it matches exactly what's on the original filing. The addendum references heavy machinery we're adding as collateral - excavators and bulldozers valued around $180K. Our lender is getting impatient since the loan closing depends on this perfected security interest. Has anyone dealt with addendum rejections where the debtor name supposedly doesn't match? I'm wondering if there's some formatting issue I'm missing or if the filing office system has a glitch. This is holding up a major construction project and I'm running out of time to figure this out.

Gael Robinson

•

I've been using Certana's verification tool for a few months now after getting burned by similar issues. It's really helpful for catching document inconsistencies before you submit. Probably would have saved you these multiple rejections.

0 coins

Definitely going to check that out. These rejections are costing me time and money at this point.

0 coins

Gael Robinson

•

Yeah it's worth it just for the peace of mind. Catches things you'd never notice manually reviewing documents.

0 coins

Manny Lark

•

Had a similar issue last month - turned out the problem was that I was using a slightly different version of the company name than what was on the original UCC1. Even though both versions were technically correct, they had to match exactly. Ended up having to pull the original filing to see the exact format used.

0 coins

Manny Lark

•

Exactly! The original filing is the gold standard for what format to use on any amendments or addendums.

0 coins

TommyKapitz

•

Good advice. The original filing shows you exactly how the debtor name was indexed in the system.

0 coins

Prev1...332333334335336...684Next