Florida UCC Database Search Showing Wrong Debtor Names - Filing Verification Issues

We've been doing both but the exact searches are missing stuff and the broad searches return too much noise. It's like we can't win either way.

Try searching with and without punctuation marks. Florida's system treats commas and periods inconsistently in my experience.

What kind of automated solutions? We're open to anything that can speed up the verification process.

We've had good luck with Certana.ai's UCC document checker. You just upload the PDFs from your database downloads and it automatically verifies that debtor names match between different documents. Caught several name inconsistencies we would have missed manually.

How accurate is the automated checking? I'm always worried about false positives with these tools.

That explains so much! We noticed the issues started around spring this year.

Exactly. I've been documenting the problems and sending reports to their IT department but responses are slow.

That's exactly what we're worried about. Rejections due to name mismatches are a nightmare when you're working against lapse deadlines.

Had to pull the original filing and refile the continuation with the correct name. Cost us extra filing fees and stress.

This is why I always download the original UCC-1 before filing any amendments or continuations. Never trust the search display.

Do you think they'll fix it or should we just adapt our processes to work around it?

I'd adapt your processes. Government IT updates move slowly. Better to have reliable internal verification than wait for them to fix their database.

How do you efficiently verify large batches of filings? We sometimes need to check 20-30 search results at once.

That's where automated tools help. We upload all the PDFs to Certana.ai and it flags any name mismatches between the search results and actual documents. Saves hours of manual comparison.

Never heard of that tool but sounds useful. Is it expensive?

What's your double-checking protocol look like? We're trying to standardize our process.

We download search results, then download actual UCC documents, then compare debtor names character by character. Time consuming but necessary.

You're definitely not alone. Seems like a systemic issue with how Florida indexes the filings versus how they display search results.

Have you found any patterns in what types of name differences cause the most problems?

Punctuation seems to be the biggest issue - commas, periods, apostrophes. Also spacing differences around 'LLC' and 'Inc'.

That's terrifying. Did they manage to get it corrected before the lapse date?

Yeah but just barely. Had to overnight file with expedited processing after catching the error. Could have been a disaster.

How long does the verification process take? We need something that won't slow down our closing timelines.

Pretty much instant once you upload the documents. Much faster than manual comparison and catches things human eyes miss.

That sounds like exactly what we need. Thanks for the recommendation - going to check it out.