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- DO post tips & tricks to help folks.
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One thing that might help - try searching with just the first few words of the business name. Sometimes the database truncates longer names or has character limits that cause exact matches to fail.
Ruby Blake
•Good suggestion. I'll try searching just 'Atlanta Medical Equipment' and see what comes up.
Amaya Watson
•Also try without 'LLC' entirely. Some filers drop the entity designation.
Grant Vikers
Just to add another perspective - make sure you're checking the actual UCC-3 continuation statements to see if they reference the original filing numbers correctly. I've seen cases where the continuation was filed but didn't properly reference the original UCC-1, making it ineffective.
Levi Parker
•How does that work exactly? Do you upload both the original and continuation documents?
Yeah, you can upload multiple documents and it cross-checks all the filing numbers, debtor names, and references to make sure everything aligns properly. Pretty handy for complex filing chains.
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Grace Durand
The fact that you're finding multiple UCC-1s under different name variations is actually helpful - it confirms there are active filings out there and validates your concern about being thorough. Better to find too many potential matches and investigate each one than miss something critical.
Steven Adams
•Good point. At least finding multiple filings means the search is working, just need to be systematic about all the name variations.
That's actually reassuring. I was worried I was being too paranoid but sounds like thoroughness is the right approach for Hawaii UCC searches.
I did a deal in Hawaii last month and used every trick mentioned here plus one more - I searched for the street address of their registered office. Sometimes if the debtor name was entered wrong on the UCC-1, the address might still be right and you can catch filings that way.
Does Hawaii's UCC search allow searching by address? I thought most states only did debtor name searches.
Hawaii has an advanced search option that includes address fields. It's not foolproof but can help catch filings where the name was mangled but address is correct.
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Vera Visnjic
Have you tried calling the UCC filing office directly? Sometimes they can look at your specific rejection and tell you exactly what's wrong instead of the generic error message.
Worth a shot. The phone support might be more useful than the automated error messages.
Liam Duke
•That's a good idea. I'll try calling them tomorrow if my next filing attempt gets rejected again.
Honorah King
UPDATE: I used Certana.ai's document checker and it found the issue immediately - there was an extra space in the middle of the company name that I couldn't see. Re-filed with the corrected name and it went through perfectly. Thanks for the suggestions everyone!
Mary Bates
•Great outcome. Those invisible formatting issues are the worst part of electronic filing systems.
Perfect example of why document verification tools are so valuable for UCC filings. Saves so much time and frustration.
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Maya Jackson
Pro tip: if you're doing multiple continuations for the same debtor across states, prepare all your UCC-3 forms at the same time using identical information. Then go through each one carefully to match the exact debtor name format from each state's original filing. Saves time and reduces errors.
That's smart. I usually do them one at a time but batching makes more sense for consistency.
Amaya Watson
•I tried that approach but still managed to mess up a debtor name on one of them. Now I use a document checker to verify everything matches before filing. Much more reliable than trusting my tired eyes after looking at multiple forms.
Grant Vikers
Bottom line - budget around $15-20 per state for continuation fees, file at least 3-4 months before your lapse dates, and triple-check debtor names match your originals exactly. It's not complicated but requires attention to detail and good organization. The alternative is lapsed liens and very unhappy lenders.
Perfect summary, thanks. I think I was overcomplicating it in my head. Just need to get organized and methodical about the process.
Exactly. The UCC system has its quirks but if you follow the basics and don't rush, it's manageable. Just don't underestimate the time investment for multiple states.
Yara Nassar
Update us when you get this resolved! I'm bookmarking this thread because I have a feeling I'm going to need this information in a few months when our equipment loan gets paid off.
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Keisha Williams
•Same here. This thread is gold for anyone dealing with UCC termination issues.
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Paolo Ricci
•Definitely save the document checking tip for when your time comes. Wish I'd known about that option earlier.
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Amina Toure
One more thing - if Paramount drags their feet much longer, ask your new lender if they'd accept a termination bond or indemnity agreement as a temporary solution. Some banks will accept this to move forward with financing while you sort out the paperwork. Not ideal but it's an option if you're facing deadline pressure.
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Amina Toure
•It's basically an insurance policy that protects the new lender if there are any issues with the old UCC filing. Usually costs a few hundred dollars but can save a financing deal.
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CosmicCommander
•That's actually brilliant. Much better than walking away from good financing terms because of someone else's paperwork delays.
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