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Yuki Tanaka
Quick question - are you sure you're searching the right entity type? Sometimes companies change from LLC to Corp or vice versa, and the old filings might still be under the previous entity structure.
I checked the corporate history and they've been an Inc since formation. No entity changes that I can see.
Carmen Diaz
•Good thinking though. Entity changes definitely complicate UCC searches.
Update: I finally found the issue! There was a financing statement filed under the company's old doing-business-as name from 2019. The DBA was cancelled but the UCC filing was never terminated. Thanks everyone for the suggestions - the name variation advice is what led me to dig deeper into their business name history.
This is why I always recommend getting a comprehensive name history report before doing UCC searches. Saves so much time and frustration.
Liam Mendez
•Honestly, this thread convinced me to try Certana.ai for my next deal. Manually tracking down all these name variations and cross-referencing documents is exhausting. Having an automated tool that catches these inconsistencies seems worth it.
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Kiara Greene
The frustrating thing about UCC-1 requirements is that they vary by state but the consequences are the same everywhere - get it wrong and your security interest might not be perfected properly. Always err on the side of being too careful rather than too casual.
Evelyn Kelly
•So true. I work across multiple states and each SOS office seems to have slightly different quirks about how they handle name variations.
Kiara Greene
•Exactly, which is why sticking to the registered name from the articles of incorporation is usually the safest approach regardless of state.
Paloma Clark
Update: I ended up using the exact name from the Secretary of State records ('Advanced Manufacturing Solutions LLC') and the filing was accepted without any issues. The client wasn't thrilled about the name discrepancy with their bank account but understood it was necessary for the UCC-1 requirements. Thanks everyone for the advice - this could have been a much bigger problem if we'd used one of the alternative names.
Sergio Neal
•Glad it worked out. Definitely consider using a document verification tool for future deals to catch these issues earlier in the process.
Juan Moreno
•Smart choice going with the SOS name. Your client will thank you later if there are ever any search issues.
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Rajiv Kumar
The 10-day notice period for equipment is generally correct, but make sure you're sending it to the right address. Last known address isn't always enough if you have reason to believe the debtor has moved.
Rajiv Kumar
•Reasonable efforts to find a current address are part of proper notice. Check with the Secretary of State for updated business filings.
Also consider sending to any personal addresses you have for guarantors or principals.
Just a thought - have you considered whether the debtor might be in bankruptcy? That would completely change your enforcement options and could explain why they're unresponsive.
PACER system for federal bankruptcy filings. If they're in bankruptcy, the automatic stay would prevent most collection activities.
Jibriel Kohn
•Good point. Always check PACER before starting enforcement. Violating the automatic stay can get you in serious trouble.
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This thread is making me feel so much better! I've been worried about similar issues with my Oklahoma filings. Sounds like it's just the system being 'helpful' with formatting rather than actual filing problems.
Yeah, Oklahoma definitely takes some liberties with how they display information. The underlying filings are solid though - it's just their search interface that makes things look different.
Ethan Moore
Bottom line: if Oklahoma accepted your UCC-1 and issued a filing number, your security interest is perfected regardless of how the search results display the debtor name. The variations you're seeing are almost certainly just cosmetic formatting by their system. Keep your original filing confirmations and you'll be fine if anyone ever questions the perfection.
This is the most reassuring answer in the thread. Sometimes we overthink these things when the basics are actually working fine.
CosmicCowboy
•Agreed, this thread has been super helpful. Going to order those certified copies just to have them on file, but feeling much more confident about the perfection status now.
Yara Assad
Update us when you file! Always curious how these larger deals turn out. The equipment financing market in Florida has been really active this year.
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Yara Assad
•Good luck! The Florida SOS system is pretty reliable so you should be fine.
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Carlos Mendoza
•Looking forward to hearing how it goes. These kinds of posts help everyone learn.
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Olivia Clark
One more thing to consider - if this borrower has any other lenders or equipment financiers, you might want to check existing UCC filings before you submit yours. Sometimes there are surprises lurking in the filing records.
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Aisha Patel
•Already ran a UCC search - clean slate fortunately. That was one of the first things our due diligence team checked.
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Olivia Clark
•Perfect. Sounds like you've covered all the bases. Should be a smooth filing then.
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