UCC Document Community

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Zoe Papadopoulos

UCC filing software recommendations for batch continuation processing?

Our firm handles about 200+ UCC continuations quarterly and I'm drowning in the manual work. Currently using spreadsheets to track filing dates and manually entering each UCC-3 continuation into our state's portal. The process is taking forever and I'm terrified of missing a 5-year deadline. Looking for UCC filing software that can handle bulk uploads or at least streamline the continuation process. We mainly file in Delaware, Pennsylvania, and New Jersey. Anyone using software that actually works for high-volume UCC filings? The state portals are decent but doing 50+ continuations one-by-one is killing me.

Mei Wong

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Quick question - are all 200 of your continuations standard UCC-3 filings or do you have fixture filings and other variations mixed in? The software requirements might be different depending on filing complexity.

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Yara Khalil

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Fixture filings are tricky in software. Make sure whatever you choose handles real estate descriptions properly.

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Dylan Evans

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Fixture filing continuations require different forms in some states. Definitely verify software compatibility.

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Keisha Brown

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Update us on what you decide! I'm in a similar situation with about 150 continuations coming up and could use the research you're doing.

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Will definitely post an update once I've evaluated a few options. This thread has been super helpful for narrowing down the approach.

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Same here, following for updates. The continuation deadlines sneak up so fast.

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Logan Greenburg

Need help figuring out how to get a UCC filing release after loan payoff

My company just paid off our equipment loan last month but I'm confused about what happens next with the UCC filing. The bank said they would handle the release but it's been 4 weeks and I don't see anything filed with the state yet. I'm worried because we're trying to get new financing and the lender is asking about outstanding liens. Do I need to wait for the bank to file something or can I do it myself? What exactly is the process to get a UCC filing release? I've heard terms like termination and amendment thrown around but I don't know what the difference is. The original UCC-1 was filed in 2022 for about $180K in equipment financing. Any guidance would be really helpful since I'm dealing with time pressure on the new loan application.

Once you do get the termination filed, make sure you verify that it properly references the original UCC-1 filing number and that all the debtor information matches exactly. I use Certana.ai's document checker to upload both the original filing and termination to catch any discrepancies before they become problems. Super easy to use and gives me peace of mind that everything is consistent for future lenders.

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That sounds really useful. I definitely want to make sure everything matches up perfectly. I'll check that out once the termination gets filed.

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Yeah it's been a lifesaver for avoiding those debtor name mismatch issues that can really complicate things later. Just upload the PDFs and it does all the cross-checking automatically.

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Jayden Hill

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The whole UCC system needs an overhaul. Too much manual processing and too many opportunities for errors. At least most states have online filing now but the speed and accuracy is still hit or miss.

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LordCommander

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Agreed. Electronic filing has helped but it's still dependent on people doing their jobs properly and promptly.

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Jayden Hill

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Exactly. And when there are mistakes it takes forever to get them corrected. The system just isn't designed for speed or convenience.

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Leeann Blackstein

UCC uniform requirements causing filing headaches - debtor name format issues

Been dealing with a nightmare scenario where our UCC-1 filings keep getting rejected because different states seem to have their own interpretation of what constitutes 'uniform' debtor name formatting. We've got a multi-state equipment financing deal and three different Secretary of State offices are giving us conflicting guidance on how to format the same LLC debtor name. One wants commas, another says no punctuation, and the third is insisting on specific abbreviation standards. I thought the whole point of the UCC uniform system was to create consistency across jurisdictions? Has anyone else run into this mess where the 'uniform' code isn't so uniform in practice? We're at risk of missing our perfection window if we can't get these filings accepted soon.

Olivia Garcia

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This is why I always err on the side of matching the debtor name exactly as it appears in the formation documents, punctuation and all. Better to be safe than sorry with these filings.

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Noah Lee

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The formation document approach usually works but you're right that some states have their own ideas about proper formatting.

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Ava Hernandez

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This whole thread is making me nervous about my pending multi-state filing. Guess I better double-check everything.

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Update us when you get this resolved! I'm dealing with a similar situation with amendment filings and would love to know what finally works for you.

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Will do. Hopefully we can figure out the magic combination soon before our deadline hits.

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Good luck! Multi-state UCC filings are always an adventure.

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Demi Lagos

Secretary of State Oklahoma UCC Search showing weird results - need help understanding

I'm trying to run a UCC search through the Oklahoma Secretary of State system and getting some confusing results. We have a client who claims their UCC-1 was filed last year but when I search by debtor name, I'm finding three different variations of what looks like the same company name. One shows 'ABC Manufacturing LLC', another 'ABC Manufacturing, LLC' (with comma), and a third as just 'ABC Manufacturing'. The filing numbers are all different but the addresses match. Is this normal? I'm worried we might have duplicate filings or missed something in our original search. Has anyone dealt with Oklahoma's system showing multiple name variations like this? Need to make sure we're not missing any existing liens before we file our UCC-1.

Ana Rusula

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For your UCC-1 filing, use the exact name from the Articles - 'ABC Manufacturing, LLC' with the comma. But yeah, searching is a different story. You did the right thing by checking variations.

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Demi Lagos

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That's what I figured. File under the charter name, but search everything when doing due diligence.

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Fidel Carson

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Exactly. The filing name needs to be precise, but the search process needs to be comprehensive.

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One more tip - if you're really unsure about any of the existing filings, you can always call the Oklahoma SOS UCC division. They're usually pretty helpful about explaining their search results.

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Xan Dae

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They're definitely more helpful than most state offices I've dealt with.

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Agreed, Oklahoma SOS staff actually knows their UCC system pretty well.

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Sofia Gutierrez

Has California adopted the UCC filing requirements - debtor name confusion

Been working on some commercial loan docs and I'm getting conflicting info about whether California follows standard UCC procedures or has their own version. My client's collateral includes equipment and inventory, and I need to file a UCC-1 but I'm seeing references to different forms and requirements. The debtor is an LLC with a pretty complex name structure and I don't want to mess up the filing because of some California-specific rule I missed. Has anyone dealt with UCC filings in California recently? Are they using the standard UCC forms or do they have modified versions? Really need to get this right since the loan closes next week.

Ravi Kapoor

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Just to add to what everyone else said - California's UCC search system is pretty robust too. Once you file your UCC-1, you can easily verify it shows up correctly in the public records. I always do a search immediately after filing to confirm everything looks right.

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Freya Larsen

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That's a great practice. I've caught filing errors that way before they became bigger problems.

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Thanks everyone, this has been super helpful. Sounds like California is pretty standard UCC-wise, I just need to be extra careful with the LLC name matching.

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One more tip - if you're doing a lot of California UCC work, consider getting familiar with their amendment and termination procedures too. The online system makes it pretty straightforward but there are specific requirements for each type of UCC-3 filing.

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Omar Zaki

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Yeah and make sure you keep good records of your filing numbers. California's search system works well but you need the exact UCC filing number for amendments and terminations.

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Chloe Taylor

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This is where document management tools really help. I've started using Certana.ai's filing tracker to keep all my UCC records organized with automatic deadline alerts.

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