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Just went through this last year. Bank took 6 weeks but they did file it correctly. The main thing is just staying on top of them and making sure they actually do it. Don't assume it's handled until you see the filed termination.
6 weeks seems reasonable. I'm only at 3 weeks since payoff so probably still within normal timeframe. But I'll definitely follow up if I don't hear something soon.
Yeah I started following up after 4 weeks. Better to be pushy than have it fall through the cracks.
Dylan Wright
This thread has been super helpful! I'm in a similar boat with a business equipment loan I just paid off. One thing I'm curious about - if the bank drags their feet too long on filing the termination, can I file it myself? Or does it have to come from the secured party? My loan agreement doesn't specify a timeline and I'm worried about getting stuck in limbo like some of you experienced.
Zara Mirza
•Generally, the termination has to be filed by the secured party (the lender) since they're the ones releasing their security interest. You can't just file it yourself. However, if they're really dragging their feet, you might be able to get a court order compelling them to file it, but that's expensive and time-consuming. Your best bet is to put pressure on them with formal written demands citing any state law requirements for timely filing. Some states do have statutory penalties for lenders who don't file terminations promptly after payoff.
@f2738b9f6ff1 Zara's right that you can't file it yourself, but I'd also suggest documenting everything with your lender. Send them written requests via email so you have a paper trail, and ask for specific timelines. If they miss their own deadlines, it strengthens your position if you need to escalate. Also worth checking if your state has a specific statute - some require lenders to file within 10-20 days or face penalties. Having that law on your side makes them move faster.
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Just finished filing 5 UCC-1s in Florida yesterday. Paid $20 each, no issues. Their system processed them overnight and I got confirmation emails this morning. Pretty smooth process overall.
No problem. Just double-check your debtor names and addresses before submitting. That's where most rejections happen.
The Boss
•Absolutely. And make sure you're using the current forms from their website. They updated the UCC-1 form earlier this year.
NebulaNomad
Thanks everyone for the detailed breakdown on Florida UCC fees! This is super helpful. I'm new to UCC filings and have been really confused by all the different fee structures across states. Sounds like Florida is actually pretty reasonable at $20 base + $5 per additional debtor. Quick question - when you say "exact matches" for debtor names, does that mean I need to match exactly what's on their articles of incorporation, or should I be pulling from somewhere else? I want to make sure I get this right the first time.
Ethan Wilson
•Welcome to UCC filings! For debtor names, you want to match exactly what's on their current articles of incorporation or certificate of formation - whatever their most recent filing shows with the state. For LLCs, make sure you include "LLC" or "L.L.C." exactly as it appears. For corporations, same thing with "Inc." vs "Incorporated" etc. Pro tip: do a quick business entity search on the Florida Sunbiz website to confirm the exact legal name before filing. Small variations will definitely get rejected.
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Aaron Lee
I work in commercial lending and see UCC termination delays constantly. Three months is unfortunately normal for some solar companies. Document every conversation with Sunrun (dates, names, what they promised) in case you need to escalate or file complaints with state regulators.
State regulators sometimes have more pull with solar companies than customer complaints. Worth filing a complaint if they keep stalling.
Mila Walker
•Documentation is key. That's another reason I liked using Certana.ai - it creates a paper trail of exactly what documents you have and any discrepancies between them.
Liam Duke
I'm dealing with a very similar situation right now! My solar loan was paid off in September and the UCC filing is still active too. What's worked for me is sending Sunrun a formal written request (email) asking for a timeline in writing for the UCC-3 termination filing. I also copied my mortgage broker on the email to show the business impact. They finally gave me a specific date (next Friday) instead of just saying "it's being processed." The key is making it clear that their delay has real financial consequences for you. If they miss their promised date, I'm planning to file the UCC-3 termination myself since I have all the documentation I need.
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Yuki Tanaka
I tried that Certana tool mentioned earlier and it actually worked really well for our document review. We had about 80 UCC filings to review and it caught several debtor name mismatches that would have caused our termination filings to be rejected. Definitely worth using if you're dealing with bulk document verification. The upload process was straightforward and the results were immediately useful.
Carmen Ortiz
•Did it handle different document formats? We have some old scanned PDFs that are pretty low quality.
Yuki Tanaka
•Yeah, it handled everything we threw at it. Even picked up text from some really old filings that were barely readable. Saved us from having to manually type out all the details for comparison.
This thread is incredibly helpful - I'm dealing with a similar situation but with SunPower equipment across about 150 properties. One thing I'd add is to check if your original financing documents included any UCC release provisions or automatic termination clauses. In our case, the loan agreements actually required the secured party to file terminations within 30 days of payoff, which gave us stronger legal grounds when they were dragging their feet. Also, some states allow you to file a UCC-3 correction statement if the secured party files an incorrect termination that doesn't match your records exactly. It's worth having your attorney review the state-specific UCC procedures before you start the bulk termination process.
Chloe Davis
For anyone still confused, here's the typical sequence: 1) Order UCC search under your exact legal business name, 2) Review results with lender, 3) Lender files UCC-1 to establish their lien, 4) Get confirmation of successful filing. The 'statement service' usually refers to step 1.
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Dmitry Sokolov
•This is super helpful! So the statement service is really just the search component. That makes much more sense now.
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AstroAlpha
•Exactly. The terminology is confusing but the process is pretty standard once you understand the steps.
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Diego Chavez
Just went through this exact process for equipment financing. The key is making sure your debtor name is absolutely perfect on both the search and any subsequent filings. One small mistake and you're back to square one.
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Diego Chavez
•I used a document verification service that compared my articles of incorporation with the UCC forms. Caught a punctuation issue that would have caused problems.
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Sean O'Connor
•That's smart! I'm dealing with this same situation right now and was worried about name discrepancies. Which verification service did you use? I want to make sure I don't run into delays with my equipment loan.
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