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Don't forget to check if you qualify for the Qualified Business Income Deduction (QBI) with your Schedule C businesses! That's a potential 20% deduction on your qualified business income. That might explain why the tax website is showing you owe so much - if you didn't account for that deduction.
Thank you for mentioning QBI! I didn't even know about that deduction. Do both of my businesses qualify for that? And would I apply it to each Schedule C separately?
Yes, both of your businesses should qualify for the QBI deduction as they're both reported on Schedule C. The deduction is actually calculated on your total qualified business income across all qualifying businesses, not on each Schedule C separately. The basic calculation is 20% of your net business income (after expenses), but there are income thresholds where it starts to phase out or get more complicated (over $170,700 for single filers in 2024, which doesn't sound like it applies to you). This deduction alone could significantly reduce what you owe, possibly explaining the high amount you saw on the first website you tried.
When I had two Schedule Cs, I found it helpful to use tax software specifically designed for self-employed people rather than the free options. The extra $50-60 was worth it for the guidance on splitting expenses and proper documentation.
One thing nobody's mentioned yet is that when you're dealing with home office deductions, you also need to consider the business use percentage of your home. If your office is 10% of your home, you can only deduct 10% of any improvement that benefits the entire house (like a new HVAC system). For improvements specific to just the office space (like built-in shelving or dedicated electrical work just for that room), you can deduct 100% of those costs (either through safe harbor expensing or depreciation).
That's a really important point I hadn't considered! So if I did electrical work throughout the house but my office is only 15% of the total square footage, I would only be able to deduct 15% of that electrical work cost? And then the safe harbor threshold would apply to just that 15% portion?
Yes, exactly right. If the electrical work benefited the entire house and your office is 15% of the total square footage, you would only be able to deduct 15% of the total electrical cost. The safe harbor threshold would then apply to that 15% portion, not the entire bill. For example, if your total electrical work was $8,000, your business portion would be $1,200 (15% of $8,000). Since that $1,200 is well under the $10,000 safe harbor threshold, you could potentially expense that amount immediately instead of depreciating it, assuming you make the proper election on your tax return.
What about record keeping for this? I did some home office upgrades last year and I'm worried I might get audited if I use the safe harbor election.
Keep EVERYTHING. All invoices, contracts, before/after photos, and a written timeline of when you decided to do each project. I got audited in 2023 for 2022 taxes and the IRS was very interested in the timing of my home improvements to determine if they should have been considered one project or separate ones.
Something to check - did your benefits change at all during this transition? Sometimes when companies switch payroll systems, there are subtle changes to how pretax deductions are handled (like health insurance, 401k, HSA, etc). This can make a big difference in your taxable income and withholding. Also, if you live in a state with income tax, make sure both state and federal withholdings look correct. I've seen cases where the new system got federal right but completely messed up state withholding calculations.
Thanks for the suggestion! My health insurance premium did actually increase slightly during this period, but the pretax deduction amount seems correct. I'll definitely double-check my state withholding though - I hadn't even thought to look at that separately! I'm in Minnesota, and now that you mention it, the state withholding does look a bit different on the new paystubs compared to federal. I'll compare the percentages to make sure everything adds up.
Has anyone suggested just talking to your payroll department directly? When my company switched from ADP to Workday last year, there were a bunch of withholding issues. Turns out they had imported some of the employee data incorrectly. When I showed them my old vs new paystubs, they fixed it immediately. Could save you a lot of trouble!
This is good advice. I work in HR and I can tell you we WANT to know about these issues. Sometimes during system migrations, default settings get applied instead of employee-specific ones. We can't fix what we don't know about!
Remember that LLC rules vary by state too! I'm in California where they charge an $800 annual franchise tax for LLCs regardless of whether you make money. Totally sucked my first year when I only made $15k but still had to pay that $800. Check your state's fees before deciding!
Dude, Texas has none of that garbage. No state income tax and LLC filing is like $300 one time. So many California business owners moving here for that reason.
Quick note about liability protection - an LLC only works if you actually treat it as separate from yourself. That means separate business bank accounts, not mixing personal and business expenses, proper contracts in LLC's name, etc. I've seen people get their "corporate veil pierced" in court because they treated their LLC like a personal piggy bank. The protection isn't automatic!
Ella Russell
Quick question - do S-Corps still get the 20% pass-through deduction (QBI) like sole props do? I heard something about income limits and wasn't sure if S-Corps have different rules for that.
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Mohammed Khan
ā¢Yes, S-Corps are eligible for the 20% Qualified Business Income deduction. The same income thresholds apply ($170,050 for single filers and $340,100 for joint filers in 2025). Above those thresholds, limitations based on W-2 wages and qualified property start to phase in. Actually, this is where S-Corps can have an advantage over sole props for high earners. Since you're paying yourself a W-2 salary, that can help you qualify for larger QBI deductions if you're over the income threshold. It's a bit complicated but basically your W-2 wages to yourself can help satisfy the wage limitation tests.
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Gavin King
S-Corps are awesome but no one talks about how the IRS scrutinizes them more. My friend got audited specifically because he took too much in distributions compared to salary. They reclassified a bunch of his distributions as wages retroactively and he owed a ton in back taxes + penalties. Make sure your salary vs distribution split can pass the smell test!
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