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Don't forget about state filing requirements too. Depending on where your LLC is registered, you might need to file state partnership returns as well. In California for example, an LLC with multiple members has to file Form 565 plus pay an $800 annual tax. This caught me by surprise when I tried to DIY my partnership return last year.
Yes! This is super important. Here in New York, we have to file IT-204 for our partnership, and we have to pay a filing fee based on our income. The fees range from $25 to $4,500 depending on NY source income. Our accountant actually does help a lot with the state-specific stuff that isn't obvious when you're focused on the federal return.
One thing I'd add to the conversation is that you should also consider the time value of money when deciding whether to DIY vs. hire a CPA. Even if you can save $1,500-2,000 by doing it yourself, you need to factor in the 10-15 hours it might take you to learn the process, prepare the forms, and handle any corrections. That said, if you're planning to keep this LLC for several years, the initial learning investment could pay off long-term. I'd suggest maybe trying a hybrid approach for your first DIY year - prepare the return yourself but have a CPA review it before filing. Some CPAs offer review services for $300-500, which could give you peace of mind while still saving money. Also, make sure you're comfortable with the potential liability. When a CPA signs your return, they're taking on professional responsibility. When you sign it yourself, any errors or omissions are on you. For a simple investment LLC like yours, the risk is probably manageable, but it's worth considering.
One thing I've learned after getting several IRS letters over the years - ALWAYS respond by the deadline even if it's just to say you're working on it or need more time! That's been my #1 rule and it's kept me from having small issues turn into bigger ones.
Now that you've mentioned it's a CP75 notice, I can definitely understand why your tax preparer wasn't overly concerned - these are routine audits for the Earned Income Tax Credit that happen quite frequently. The IRS randomly selects returns that claimed EITC for verification, and it's not necessarily because they think you did anything wrong. However, I do think your tax preparer should be more proactive in helping you respond properly. For a CP75, you'll typically need to provide documentation like birth certificates for any children you claimed, school records showing where your kids lived during the tax year, medical records, and proof of your income. The specific requirements should be listed in the letter. Since you used a professional tax service, they should have copies of all the documents you provided when filing and should be able to help you gather what's needed for your response. I'd recommend scheduling a proper meeting with them rather than just texting - this type of notice requires a documented response, and they should be walking you through exactly what needs to be submitted. Don't stress too much about it, but definitely don't ignore it either. Most people who respond properly to CP75 notices with the right documentation get through the process without any issues.
Just wanted to add that the penalties for failing to file quarterly estimated taxes as an independent contractor can be pretty significant too. Did your CPA mention anything about requesting a penalty abatement since you were misclassified and didn't know about the quarterly requirement? The IRS has a First Time Penalty Abatement policy that could potentially waive those failure-to-pay penalties if you have a clean compliance history. Might be worth asking about, especially if you're getting hit with both the misclassification AND penalties for not making quarterly payments.
My CPA briefly mentioned penalty abatement but didn't seem optimistic about it. Is this something I should push harder on? The penalties are adding up to almost $1,200 which is a lot on top of the actual tax bill.
Absolutely push harder on this! First Time Penalty Abatement is actually one of the easier things to get approved if you've had a clean tax record for the past 3 years. It's designed precisely for situations where taxpayers didn't understand their obligations. Your misclassification situation provides an even stronger case for reasonable cause abatement. You can literally say "I was incorrectly classified as an independent contractor by my employer and was unaware of the quarterly filing requirements." Many IRS agents are sympathetic to this exact situation. That $1,200 is definitely worth fighting for.
This is exactly why I always tell people to document EVERYTHING when they suspect they're being misclassified. I went through this same situation two years ago and learned the hard way that the IRS looks for very specific evidence when making their determination. Some key things that helped my case: emails showing my boss setting my daily schedule, proof that I used company equipment exclusively, documentation that I couldn't subcontract my work to others, and evidence that I was required to attend company meetings and training. The more concrete evidence you have showing you were treated like an employee (not an independent business), the stronger your SS-8 and 8919 claims will be. Also, don't let your CPA's initial response discourage you. Worker misclassification cases are actually quite common and the IRS has established procedures for exactly this situation. If your CPA isn't familiar with these forms, consider getting a second opinion from someone who specializes in employment tax issues. A $17,000 tax bill is definitely worth fighting for, especially when you have a good case.
The whole "donation" thing is actually a pretty common misunderstanding. I've been making and selling jellies at farmers markets for years. Here's my practical advice: 1) Track EVERYTHING. Every egg, cup of flour, jar, label, even a portion of your electricity bill for running the oven. 2) Take lots of photos of your workspace and ingredients for documentation. 3) Open a separate bank account for your business income/expenses to make tracking easier. 4) Set aside 25-30% of what you make for taxes from day one. The good news is once you're properly set up, you'll likely owe less in taxes than you think because of all the legitimate deductions available to small food businesses.
Do you really need a separate bank account? I'm just starting out selling cookies at the farmers market and was planning to just keep a spreadsheet of sales and expenses. Is that not enough?
A separate bank account isn't legally required, but it makes your life SO much easier, especially if you ever get audited. When all your business transactions are mixed in with personal spending, it becomes a nightmare to sort through everything. Plus banks often have free business checking accounts for small operations. A spreadsheet is a good start for tracking, but having that clean separation between personal and business finances just makes everything more professional and organized. Even something simple like a basic checking account at a credit union can work - you don't need anything fancy when you're just starting out.
Adding to what everyone's said about the "donation" approach - I learned this lesson with my homemade pasta business last year. The IRS specifically looks at whether there's a "quid pro quo" relationship (you give bread, they give money), regardless of what you call it. Even if you put up a sign saying "free bread, donations appreciated," if people consistently pay you for specific loaves, that's income. One thing that helped me was starting small and keeping meticulous records from day one. I use a simple app to photograph every receipt and track mileage to farmers markets. Also, don't forget you can deduct things like recipe testing ingredients and even a portion of your phone bill if you're using it for business communications. The cottage food laws vary wildly by state too - some allow online sales, others don't. Some have income caps (like $50K/year max), others don't. Definitely worth checking your state's agriculture department website before you scale up. Good luck with the sourdough venture!
Jace Caspullo
Don't forget about qualified business income deduction (Section 199A)! As a construction company owner you might qualify for up to 20% deduction of your business income. That alone could save you $200k on taxes. But there are income limitations and it gets complicated depending on if you're considered a "specified service business" or not.
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Melody Miles
ā¢Construction usually isn't considered a specified service business for 199A though, right? That's more for doctors, lawyers, consultants etc. So the limitations shouldn't apply unless income is super high?
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Diego Vargas
Wow, congratulations on hitting $1M in profit! That's incredible growth for a construction business. I can totally understand feeling overwhelmed by the tax implications though. A few quick thoughts to add to the great advice already given: 1. **Equipment purchases** - Since you're in construction, definitely look into buying equipment before year-end. Things like trucks, excavators, tools, etc. can often be fully deducted in the year of purchase. 2. **Business structure** - The S-corp suggestion is solid. With your income level, the self-employment tax savings alone could be huge. You'd essentially be saving 15.3% on a large portion of your income. 3. **Retirement contributions** - Max out whatever retirement accounts you can. With $1M profit, you could potentially contribute $61K+ to a SEP-IRA or Solo 401(k), which directly reduces your taxable income. 4. **Professional help** - At this income level, investing in a good CPA who specializes in construction businesses is worth every penny. They'll know industry-specific deductions and can help with proper tax planning for next year too. The key is acting quickly since we're getting close to year-end. Don't let analysis paralysis cost you - even basic moves like maxing retirement contributions and strategic equipment purchases can save you tens of thousands.
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