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Ask the community...

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Liam Duke

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Don't forget about the educational component! If you pay for your au pair's educational requirements (often around $500), those can also be included in your dependent care expenses. Also, keep a log of any additional benefits you provide - like if you pay for their cell phone or transportation costs. Some of these might qualify as additional dependent care expenses if they're required as part of their childcare duties. One thing that surprised me was that you can still claim the dependent care credit even if you use dependent care FSA funds to pay for some of the au pair expenses. You just can't double-dip on the same expenses.

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Manny Lark

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My tax preparer told me the opposite about FSA funds vs. the tax credit. Now I'm confused. Can anyone clarify how this works if you have both?

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Zara Khan

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You can use both FSA funds and claim the dependent care tax credit, but not for the same expenses - that would be double-dipping which the IRS doesn't allow. Here's how it works: If you have $6,000 in total au pair expenses and use $2,000 from your dependent care FSA, you can still claim the remaining $4,000 for the tax credit calculation. The FSA money is already tax-free, so you get that benefit upfront. Then the remaining expenses can qualify for the 20-35% tax credit. Your tax preparer might have been thinking of the old rules or got confused about the interaction. The key is proper documentation - keep receipts showing which expenses were paid with FSA funds versus out-of-pocket payments. This way you can maximize both benefits without any compliance issues.

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Zadie Patel

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Great question! I've been hosting au pairs for three years now and can share some practical experience with the tax side. One thing I learned the hard way is to keep meticulous records from day one. I use a simple spreadsheet to track weekly stipend payments, program fees, educational expenses, and any other qualifying costs. This makes tax time so much easier. A few key points from my experience: - You'll need your au pair's SSN or ITIN for Form 2441, so make sure they get one early in their stay - Keep copies of all program documentation - the agency contract, visa paperwork, etc. This helps establish the legitimate childcare relationship - Document the hours your au pair works in childcare vs. light housework, since only childcare hours count toward the dependent care credit Also, don't overlook state-specific benefits. Some states have their own dependent care credits that can stack on top of the federal credit. Worth checking with a local tax professional who understands au pair arrangements. The savings really do add up - between the federal credit and our state credit, we save about $1,800 annually on our tax bill, which definitely helps offset the program costs!

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Maya Patel

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This is incredibly helpful - thank you for sharing your real-world experience! The point about tracking childcare vs. housework hours is something I hadn't thought about. Do you have a specific breakdown or ratio that you use? I know au pairs are supposed to do "light housework" related to the children, but I'm wondering how strict the IRS is about distinguishing between childcare and general household tasks. Also, when you mention needing the SSN/ITIN early - did your au pair have any trouble getting one? I've heard mixed things about how quickly that process works for J-1 visa holders. The $1,800 annual savings definitely makes this program more financially attractive. Combined with the childcare benefits, it seems like a win-win situation if you can navigate the tax requirements properly.

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For the childcare vs. housework tracking, I generally use about an 80/20 split since most of what our au pair does relates directly to the kids - getting them ready for school, picking them up, helping with homework, meal prep for the children, and tidying their rooms/play areas. The remaining 20% might be general household tasks like loading the dishwasher or doing a load of laundry that includes everyone's clothes. I don't think the IRS is super strict about this as long as you're reasonable and can justify that the majority of their time is legitimate childcare. The key is being able to show that you're not trying to claim credit for a general housekeeper - the focus should clearly be on child-related care and activities. Regarding the SSN/ITIN - we've had mixed experiences. Our first au pair got her SSN within about 3 weeks of arrival, but our second one took nearly 2 months due to Social Security office delays. I'd recommend having your au pair apply as soon as possible after arrival and getting a receipt from the SSA office. You can still file your taxes on time and include the receipt if the actual SSN hasn't arrived yet - just make sure to follow up and amend if needed. The financial benefits really do help justify the program costs, especially when you factor in the peace of mind and cultural exchange benefits for the whole family!

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Just wanted to add that if you're planning to pay off your tax debt immediately anyway, you might want to look into the IRS Fresh Start program. Sometimes they offer penalty abatement if you pay in full. Might save you a chunk of money since penalties can add up fast on $13,500!

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Great advice from everyone here! As someone who's dealt with IRS collections professionally, I can confirm that without formal levy notices, your account won't be automatically frozen when the deposit hits. The IRS has to follow strict procedural requirements before taking funds. One additional tip - when you do pay off that $13,500, make sure to get a zero balance transcript from the IRS afterward to confirm everything is properly credited. Sometimes payments can take a few weeks to fully process, and having that documentation protects you if any collection notices were already in the mail before your payment cleared. Also, definitely explore that Fresh Start program Sophia mentioned. First-time penalty abatement can be significant on a debt that size, especially if you've been compliant with filings and payments since the business closed. Worth a phone call to ask about it when you make your payment.

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Emma Johnson

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This is really helpful advice, thank you! I hadn't heard about getting a zero balance transcript after paying - that's definitely something I'll do. Quick question though - when you mention "formal levy notices," are there specific notice numbers or titles I should be looking for to know if I'm actually at that stage? I want to make sure I haven't missed anything important in my mail. Also, regarding the Fresh Start program, do I need to apply for that separately or can I just mention it when I call to make the payment? I've been filing and paying on time since closing the business, so I might qualify.

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Chloe Martin

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I completely understand your anxiety - I went through something very similar last year! I forgot to include a 1099-INT for about $87 and was convinced I was going to get audited when I filed my amendment. The good news is that amended returns for small amounts of missing interest income are extremely routine. The IRS processes thousands of these every day, and they actually view self-correction favorably compared to having to send you a notice later. Your $105 in interest would only increase your actual tax owed by roughly $25-35 depending on your bracket, which is genuinely not worth the IRS's time to scrutinize given their limited resources. They're focused on much larger discrepancies and more complex issues. My amended return took about 14 weeks to process (filed in March), but I eventually got my adjusted refund without any additional contact from the IRS. No audit, no letters, nothing - just the corrected refund amount. I know the waiting is stressful, especially when you're counting on that money for your dental work, but try to remember that you did exactly the right thing by catching and correcting this yourself. That demonstrates good faith compliance to the IRS, not suspicious behavior.

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Liam McGuire

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This is exactly what I needed to hear! I've been spiraling with worry about this amendment, but hearing that your situation was so similar and ended up completely fine really puts things in perspective. The fact that you got your adjusted refund without any drama from the IRS is so reassuring. I keep telling myself that $105 in interest is basically nothing to them, but the anxiety brain keeps going "what if this is the one that triggers something?" Your experience proves that's just my worry talking, not reality. Thanks for taking the time to share - it genuinely helps to know I'm not alone in making this kind of mistake and that it worked out fine for you.

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Rachel Clark

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I completely understand your anxiety about this! I was in almost the exact same situation a few months ago - forgot a 1099-INT for about $95 and was absolutely convinced that amending my return would somehow flag me for an audit. Here's what I learned: filing an amended return for small amounts of missing interest income is incredibly routine for the IRS. They process thousands of these every week. The fact that you're correcting it yourself before they have to contact you actually works in your favor - it shows good faith compliance rather than trying to hide something. Your $105 in interest would only increase your actual tax liability by maybe $25-30 depending on your tax bracket. The IRS is dealing with much bigger issues than people who forgot small interest payments. They're focused on major discrepancies, unreported business income, or suspicious deductions - not honest mistakes on tiny amounts of interest. My amended return took about 13 weeks to process, which was frustrating because I was also counting on my refund for something important. But I eventually got the adjusted refund without any additional contact from the IRS. No audit, no letters, no drama - just the corrected amount. I know the waiting is stressful, especially with your dental work planned, but you absolutely did the right thing by correcting this proactively. Try not to let the anxiety spiral - you're going to be fine!

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Thank you so much for sharing this! I've been absolutely spiraling about my amendment and your experience is exactly what I needed to hear. It's crazy how we can work ourselves up over what's really a pretty minor mistake. I keep reminding myself that if the IRS was going to be upset about $105 in interest, they'd probably collapse under the workload of chasing every tiny oversight people make. Your point about this showing good faith compliance rather than suspicious behavior really helps reframe it in my mind. I'm still anxious about the delay affecting my dental appointment, but knowing that others have gone through this exact situation and came out fine on the other side gives me hope. Sometimes you just need to hear from real people who've been there!

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This thread has been incredibly helpful! I'm dealing with a similar K-1 situation and wanted to add one more consideration that might be relevant for some folks here. If your partnership is involved in oil, gas, or other natural resource activities, some of those box 13, code W expenses might actually be depletion-related costs that could be handled differently. I learned this the hard way when I assumed all my box 13 expenses were the same suspended miscellaneous deductions. Also, for anyone tracking these expenses for future deductibility after 2025 - make sure you're also keeping records of any AMT adjustments related to these items. Some partnership expenses that aren't deductible for regular tax purposes might still affect your alternative minimum tax calculations, and you'll want that documentation if the rules change again. One last tip: if you're working with a tax professional, bring them the entire K-1 instructions booklet that came with your K-1, not just the form itself. Those instructions often contain partnership-specific explanations for the various codes that can be really helpful in determining the exact nature of your box 13 items.

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This is such valuable additional context! The point about natural resource partnerships is especially important - I hadn't considered that some box 13, code W expenses might have different treatment depending on the underlying business activity. Your mention of AMT implications is also spot-on. Even though individual AMT has much less impact post-TCJA due to the higher exemption amounts, it's still worth tracking these items since partnership investments can generate various preference items that might push you into AMT territory. The tip about bringing the full K-1 instructions booklet to your tax preparer is gold. I made the mistake of just handing over the K-1 form itself last year, and we missed some nuances that were clearly explained in the partnership-specific instructions that came with it. For anyone else reading this thread - it's also worth noting that if you have multiple partnership interests, each partnership might classify similar expenses with different box 13 codes depending on their specific activities and how their accountants interpret the reporting requirements. So don't assume all your "management fees" will be treated identically across different K-1s.

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This has been such an educational thread! As someone who's been wrestling with these same box 13, code W expenses from my real estate partnership K-1, I wanted to share what I learned from my state tax research. For those asking about state deductibility - it's really worth checking your specific state's conformity rules. I'm in Illinois, and while IL generally conforms to federal tax changes, they specifically chose NOT to suspend miscellaneous itemized deductions for state purposes. So I was able to deduct my $6,200 in management fees on my IL-1040, saving me about $310 in state taxes. The key is understanding that each state made its own decision about whether to conform to the TCJA changes. States like California, New York, Pennsylvania, and Illinois maintained these deductions, while others followed the federal suspension. Don't assume either way - check your state's specific rules or consult their tax website. Also, for those tracking these expenses for future years - I created a simple spreadsheet with columns for the tax year, partnership name, amount, and notes about the specific nature of the expenses. When 2026 rolls around and these become federally deductible again, you'll have a clean record of everything you've accumulated over the years. One more thing - if you're in a state that still allows these deductions, make sure you're actually itemizing on your state return. Some states require you to itemize state even if you take the standard deduction federally, which could make these partnership expenses valuable even if your other itemized deductions aren't high enough to beat the federal standard deduction.

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This is incredibly helpful information about state-specific rules! I'm just getting started with understanding K-1s (this is my first year with partnership investments), and I had no idea that states could choose whether or not to follow federal tax law changes like this. Your point about needing to itemize on the state return even when taking the federal standard deduction is something I never would have thought of. I'm in Texas so we don't have state income tax, but this is great to know for future reference if I ever move. The spreadsheet idea is brilliant - I'm definitely going to set that up now rather than trying to reconstruct everything in a few years when the rules change back. Do you happen to track anything else in your spreadsheet beyond what you mentioned, like which specific box 13 codes the expenses came from or whether they might qualify for NIIT offset? Thanks for sharing your research process - as a newcomer to all this, it's really helpful to see how more experienced investors approach tracking these complex tax items!

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Luca Russo

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Stupid question maybe but do the rules change if you have a multi-member LLC instead of single-member? My partner and I just formed one and now I'm confused about quarterly payments.

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Ravi Patel

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Not a stupid question at all! For multi-member LLCs, the default classification is a partnership for tax purposes (unless you elect corporate taxation). The LLC itself will file an information return (Form 1065), but the LLC doesn't pay taxes directly. Instead, each member receives a Schedule K-1 showing their share of profits/losses, and each member makes their own individual quarterly estimated tax payments using their personal SSN on Form 1040-ES. The EIN is used for the partnership's information return and other business filings, but not for the actual tax payments which remain the individual responsibility of each member.

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AstroAce

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This is such a common source of confusion for new LLC owners! I went through the same thing when I started my consulting business. The key thing to remember is that even though you got an EIN (which was smart for banking and other business purposes), your single-member LLC is what the IRS calls a "disregarded entity" by default. This means for tax purposes, it's like the LLC doesn't exist - all the income and expenses flow through to your personal tax return on Schedule C. So when you make quarterly estimated payments, you're essentially making payments toward your personal income tax liability (including self-employment tax), which is why you use your SSN on Form 1040-ES. Your EIN is still valuable though! You'll need it for business banking, if you ever pay contractors over $600 (for 1099 reporting), and potentially for state tax filings depending on where you're located. Just remember: EIN for business stuff, SSN for your actual tax payments to the IRS.

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Tony Brooks

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This is really helpful, thank you! I'm also a new LLC owner and was totally confused about this. One follow-up question - when you say the EIN is useful for "state tax filings depending on where you're located," can you elaborate on that? I'm in California and wondering if I need to do anything different at the state level even though I'm using my SSN for federal quarterly payments.

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Oliver Weber

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Great question about California! Yes, California has some specific requirements for LLCs that are different from federal rules. Even though your LLC is disregarded federally, California treats all LLCs as separate entities for state tax purposes. You'll need to file Form 568 (Limited Liability Company Return of Income) annually using your EIN, and you'll owe California's annual LLC tax of $800 minimum, plus additional fees based on gross receipts if you exceed certain thresholds. For quarterly estimated payments to California, you'd typically use Form 540ES with your SSN since the LLC income flows through to your personal California return (Form 540). So essentially: Federal quarterlies use your SSN on Form 1040-ES, California quarterlies use your SSN on Form 540ES, but you still need that EIN for the annual LLC filing (Form 568) to California. Each state handles LLCs differently, so it's always worth checking your specific state's requirements!

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