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Just wanted to add that I went through something very similar with Form 3520 penalties last year. After 9 months of radio silence, I finally received a letter saying my reasonable cause statement was accepted and no penalties would be assessed. From what I understand, these foreign reporting forms get routed to specialized units that are severely understaffed. No news is often good news in these situations - if they were going to hit you with penalties, they're usually quicker about that! But I know the uncertainty is stressful.
That's really reassuring to hear! Did you do anything proactive during those 9 months or just wait it out? I'm torn between not wanting to "rock the boat" if things are actually proceeding normally versus needing to know what's happening.
I mostly just waited it out after the first 6 months, but I did request account transcripts twice during that period to see if anything changed. The transcripts didn't show much initially, but the second one (around month 7) started showing some processing codes that indicated movement. One thing that helped my peace of mind was keeping detailed records of everything - dates of all filings, correspondence, and any calls I attempted. That way if something did go wrong later, I had a complete paper trail. But honestly, the waiting was the hardest part. The IRS seems to work on their own timeline with these specialized forms.
I'm dealing with a similar Form 3520 situation right now - filed late forms for 2021 and 2022 back in March 2023 and still haven't heard anything. The uncertainty is killing me! After reading through all these responses, I think I'm going to try requesting account transcripts first since that seems like the least invasive way to get some information. If that doesn't show anything useful, I might look into one of those services people mentioned to actually get through to the IRS. Isabella, have you made any progress since posting this? I'm curious to know if you've tried any of the suggestions and what worked (or didn't work) for you. The waiting game with these penalties hanging over our heads is brutal - especially when you know they can be so severe.
I'm in a very similar boat - filed my late Form 3520s in January 2023 and it's been radio silence ever since. The stress of not knowing is honestly worse than just getting a penalty notice at this point! I've been following this thread closely and I think the account transcript approach makes the most sense as a first step. It's free, you can do it online, and it gives you actual documentation of what's in the IRS system without potentially stirring up your case. From what I've gathered reading everyone's experiences, it seems like these foreign reporting forms really do get stuck in specialized processing queues for 12+ months. The fact that so many people here eventually got positive resolutions after long waits gives me some hope. @Grace Lee - definitely keep us posted on what you find with the account transcripts! And @Isabella Santos, please update us if you get any resolution. It s'reassuring to know we re'not alone in this nightmare.
I've filed taxes for over 15 years now, and I've noticed a pattern - when I file in early February, I usually get my refund within 2 weeks. This year I filed on February 5th and had my refund by the 17th. But my sister filed on April 1st last year and didn't get her refund until mid-May. The earlier in the season you file, the faster the processing seems to be. The IRS gets absolutely slammed as the deadline approaches, so processing times tend to stretch out. If you filed recently, you might be in for a slightly longer wait than those early birds.
Congrats on filing your first return solo! š From what I've been seeing this season, the IRS is actually doing pretty well with processing times. Most people with straightforward returns (like yours sounds) are getting refunds in 10-14 days if they e-filed with direct deposit. The 21-day timeframe is more of a "worst case" estimate they give to manage expectations. Since you just filed and got accepted, I'd expect to see movement in the "Where's My Refund" tool within the next week or so. Keep checking every few days - once it shows "Refund Sent," you should see the deposit within 1-2 business days. The fact that you e-filed puts you way ahead of anyone still doing paper returns!
As someone who's been through the sales tax maze with my pottery business, I'd recommend starting simple and building up your compliance system gradually. Here's what worked for me: First, get registered in your home state immediately - that's non-negotiable. Most states have online portals that make this pretty straightforward. You'll get a sales tax permit number that you'll use on invoices. For tracking, I started with a simple spreadsheet listing each sale with: date, customer location, sale amount, tax collected, and tax rate used. It's basic but it works when you're starting out and keeps costs low. The key insight that saved me headaches: focus on economic nexus thresholds. Most states require 200+ transactions OR $100k+ in sales before you need to register there. Track your sales by state monthly so you know when you're approaching these limits. For commission work, definitely charge sales tax on the full amount in most states - it's considered a tangible product, not a service. When in doubt, call your state's department of revenue. They're usually helpful for small business questions. Don't let the complexity paralyze you from starting. You can always refine your system as you grow. The most important thing is to start collecting and remitting tax in your home state right away.
This is really helpful, thank you! I like the idea of starting with a simple spreadsheet - that feels way less overwhelming than trying to set up complex software right away. Quick question about the economic nexus thresholds: do those 200+ transactions count ALL transactions in that state, or just taxable ones? For example, if I sell some digital downloads that aren't taxable in certain states, do those still count toward the 200 transaction threshold?
Great question! Economic nexus thresholds typically count ALL transactions in that state, regardless of whether they're taxable or not. So yes, those digital downloads would still count toward the 200 transaction threshold even if they're not subject to sales tax in that particular state. This is actually one of the trickier aspects of nexus rules - the transaction count is usually based on total sales activity, not just taxable sales. The revenue threshold ($100k) is also typically based on gross sales, not just taxable amounts. This means you could potentially trigger nexus requirements in a state even if a significant portion of your sales there are non-taxable items. It's definitely something to keep track of as your business grows, especially if you're selling a mix of physical and digital products with different tax treatments. Each state can have slight variations in how they define these thresholds, so it's worth checking the specific rules for any state where you're getting close to the limits.
I went through this exact same situation with my photography business last year! One thing that really helped me was setting up a separate business bank account early on - it makes tracking so much easier when tax time comes around. Also wanted to add that some states have specific exemptions for original artwork that might not apply to prints or digital copies. For example, in my state, original paintings and sculptures under a certain dollar amount aren't subject to sales tax, but prints of the same artwork are. It's worth checking if your state has any artist-specific exemptions. One mistake I made early on was not keeping detailed records of my art supply purchases. Those are business expenses that can offset your tax liability, so definitely track materials, shipping supplies, packaging, etc. I use a simple phone app to photograph receipts as I get them. The learning curve is steep but you'll get the hang of it! The fact that you're asking these questions now instead of after you've been in business for months shows you're being responsible about it.
This is such valuable advice about the separate business account and tracking art supplies! I hadn't thought about photographing receipts with an app - that's brilliant and so much easier than keeping paper receipts organized. Can you share which app you use for receipt tracking? And did you find any specific artist supply stores that provide better business documentation for tax purposes? I've been buying a lot of materials from various places and some give detailed invoices while others just have basic receipts that might not be as useful come tax time. Also really interested in learning more about those artist-specific exemptions you mentioned - I had no idea some states treat original artwork differently from prints!
Has anyone noticed if the mileage rate changed this year? I'm trying to figure out if I should use standard mileage or actual expenses for my 1099 work.
Just wanted to share another tip for anyone still struggling with this - make sure you're keeping a detailed mileage log throughout the year, not just tracking total miles. The IRS wants to see date, destination, business purpose, and miles for each trip. I learned this the hard way during an audit a few years back. For H&R Block specifically, once you find that Car and Truck Expenses section (which everyone has helpfully pointed out the path to), you'll need to have your total business miles ready. The software will ask for your total miles driven during the year and your business miles - don't accidentally put the same number in both fields like I almost did! Also, if you're doing gig work like rideshare or delivery, those miles from picking up passengers/orders to drop-off definitely count as business miles. A lot of people miss those.
This is such helpful advice about the mileage log! I'm just starting out with gig work and had no idea I needed to track each individual trip with that level of detail. I've been using a simple mileage tracking app on my phone but it only records total miles, not the business purpose for each trip. Do you have any recommendations for apps that make it easier to log all those details? Also, when you say "picking up passengers/orders to drop-off" - does that include the drive TO the pickup location if I'm not at home when I get the request?
Marcelle Drum
Um, hate to be that person, but the bigger issue here is that your employer might be violating tax law by incorrectly issuing a 1099-NEC. This could be considered misclassification, which is pretty serious. If they're giving you educational assistance as an employee benefit, they MUST NOT issue a 1099-NEC which is explicitly for non-employee compensation. By doing this, they're essentially telling the IRS that you're an independent contractor for that portion of your compensation. Have you tried explaining this to your HR department rather than just finance? Sometimes HR understands the employment classification issues better than finance does.
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Tate Jensen
ā¢This is actually a great point. I work in HR and issuing a 1099-NEC to a W-2 employee is a major red flag. The IRS takes worker classification very seriously because it affects employment taxes. Your employer might be trying to avoid paying their portion of FICA taxes on that $5,250.
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Dyllan Nantx
ā¢I spoke with HR initially and they just referred me to finance. After talking with both departments multiple times, they basically said "this is how we do it, we're not changing it." I got the impression that they think issuing a 1099-NEC makes it easier for them to track educational assistance separately from regular compensation. I'm more concerned about getting my taxes right than fighting with my employer at this point. Though it's concerning to hear this might be a bigger compliance issue than I realized.
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Toot-n-Mighty
This is frustrating but unfortunately common - I see this mistake with employers all the time. The key thing to understand is that your employer has created a documentation mismatch that you need to handle carefully. Here's what I'd recommend: Report the 1099-NEC income on Schedule C as "Other Income" but then take an offsetting business deduction for "Educational assistance incorrectly reported as contractor income." Keep the net effect at zero. The critical part is documentation. Make sure you have: - Your employer's written educational assistance policy - Receipts showing the payments went directly to the school - Any emails/paperwork showing this was processed as employee educational assistance - Screenshots of IRS Publication 970 showing $5,250 educational assistance exclusion If you get an IRS notice (which is likely), respond immediately with a letter explaining the employer's error and include copies of all your documentation. The IRS understands this happens and will usually accept the correction when properly documented. Don't just ignore the 1099-NEC - that will definitely trigger an automated notice. But also don't pay taxes on money that should be tax-free. The offsetting approach keeps you compliant while protecting your tax position.
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Carmen Ruiz
ā¢This is really helpful advice! I'm new to dealing with tax issues like this, so the step-by-step approach is exactly what I needed. Quick question though - when you say "Other Income" on Schedule C, do you mean literally using that description, or should I be more specific like "Educational assistance incorrectly reported on 1099-NEC"? Also, is there a specific line on Schedule C where this type of offsetting deduction would go, or does it just go under general business expenses? I want to make sure I'm doing this right from the start rather than having to deal with corrections later.
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