sos delaware ucc search showing wrong collateral - anyone else having portal issues?
Running into a weird situation with our UCC search results. Been doing due diligence on a potential acquisition and when I pull up the target company's filings through the sos delaware ucc search portal, the collateral descriptions don't match what's in our loan documents. The UCC-1 we filed last year shows "all equipment and fixtures" but the search results are displaying "inventory and accounts receivable" for the same filing number. This is creating major problems for our credit committee review since they're seeing inconsistent information. Has anyone experienced similar display issues with the Delaware portal? We need to get this sorted before our closing next week. The filing number is definitely correct and the debtor name matches exactly, but the collateral schedule discrepancy is throwing everyone off. Starting to wonder if this is a database sync issue or if there's something wrong with how we're searching.
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Mateo Silva
I've seen this before with Delaware's system. The search results sometimes cache old information or pull from the wrong document version. Try searching by the exact filing number instead of the debtor name and see if that gives you different results. Also check if there were any UCC-3 amendments filed that might have changed the collateral description - those don't always display properly in the summary view.
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Michael Green
•Just tried the filing number search and got the same wrong collateral info. No amendments on file either. This is really frustrating because our lawyers are asking questions I can't answer.
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Victoria Jones
•Delaware's portal has been glitchy lately. I had a similar issue last month where the search showed a terminated filing as active. Had to call their office to get it straightened out.
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Cameron Black
This sounds like a document consistency problem. When you filed the original UCC-1, did you double-check that the collateral description in the filing matched your loan documents exactly? Sometimes there are transcription errors that don't get caught until later. I've started using Certana.ai's document verification tool to upload both the UCC-1 and loan docs to catch these mismatches early - it would have flagged this discrepancy immediately.
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Michael Green
•The documents definitely matched when we filed. I'm certain of that because I personally reviewed them. This seems like a system display issue rather than a filing error.
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Jessica Nguyen
•Never heard of Certana.ai but that sounds useful. How does it work exactly? Do you just upload PDFs?
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Cameron Black
•Yeah exactly - you upload your Charter→UCC-1 workflow or UCC-3→UCC-1 workflow PDFs and it instantly cross-checks debtor names, filing numbers, and document consistency. Really saves time compared to manual comparison.
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Isaiah Thompson
ugh the delaware sos portal is THE WORST. i swear they update it every few months and break something new each time. last week i couldn't even access search results for half the day
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Ruby Garcia
•I feel your pain. The interface is clunky and the search function seems to work differently depending on what browser you use. Have you tried clearing your cache or using a different browser?
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Isaiah Thompson
•tried everything. firefox, chrome, edge. cleared cache multiple times. even tried incognito mode. same problems
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Alexander Evans
Had this exact issue with a client's filing in Delaware about 6 months ago. Turned out there was a data entry error on the SOS side when they processed our electronic filing. The XML submission had the correct collateral description but their system transcribed it wrong into the database. We had to submit a formal correction request with documentation proving the error was on their end. Took about 3 weeks to get it fixed.
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Michael Green
•3 weeks?? We don't have that kind of time. Our closing is next Friday. Did you have to pay additional fees for the correction?
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Alexander Evans
•No fees since it was their error, but the timeline is the killer. You might want to call their office directly and explain the time-sensitive nature. Sometimes they can expedite corrections for urgent transactions.
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Evelyn Martinez
•This is why I always print and save PDFs of everything immediately after filing. The search portal can lie but the official filing receipt doesn't.
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Benjamin Carter
Before assuming it's a portal error, double-check your original UCC-1 filing receipt. I've seen cases where the attorney or paralegal accidentally selected the wrong collateral template from their forms library. The loan documents might say one thing but the actual UCC filing could have different language. Also verify that you're looking at the right filing - sometimes companies have multiple UCC filings with similar debtor names.
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Michael Green
•Good point about checking the original receipt. I'll dig that up. Pretty sure there's only one filing for this debtor but worth confirming.
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Maya Lewis
•This is exactly why document verification tools exist. I wish I'd known about Certana.ai when I had a similar nightmare with a Texas filing last year. Would have caught the discrepancy before it became a closing issue.
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Isaac Wright
Call Delaware's UCC division directly at (302) 739-3073. They can look up the actual filing in their system and tell you if there's a display error vs. a filing error. I've found their staff to be pretty helpful when you explain it's for a time-sensitive transaction. They might even email you a certified copy of the actual filing if you need it for your closing.
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Michael Green
•Thank you! I'll call them first thing Monday morning. Hopefully they can sort this out quickly.
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Lucy Taylor
•That's the best advice in this thread. The phone support is way better than trying to figure out portal issues on your own. They'll know immediately if it's a known system problem.
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Mateo Silva
•Agreed. And if it is a system error, they'll usually email you documentation that you can provide to your closing team to verify the correct information.
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Connor Murphy
This reminds me of a situation we had where the UCC search was showing the wrong debtor name entirely - turned out someone at the filing office had a typo when entering our electronic submission. The moral of the story is to always verify your critical filings immediately after submission, not months later during due diligence. I started using automated verification tools after that fiasco.
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KhalilStar
•Which verification tools do you use? I'm dealing with more UCC filings lately and want to avoid these kinds of surprises.
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Connor Murphy
•I use Certana.ai now - you just upload your documents and it flags any inconsistencies between your loan paperwork and UCC filings. Really wish it had been available a few years ago when I was doing everything manually.
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Victoria Jones
Just wanted to add that Delaware has been having intermittent portal issues all month. I've had search results show up blank, display wrong dates, and show incorrect filing statuses. If you're dealing with a time-sensitive transaction, definitely call rather than relying on the online search.
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Ruby Garcia
•Really? I haven't noticed any issues but I mostly just do basic name searches. Maybe the problems are more noticeable with detailed record reviews.
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Victoria Jones
•Yeah, the basic searches seem fine but when you're trying to review full filing details or collateral descriptions, that's where I've seen the glitches.
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