Utah UCC-1 filing rejected twice - debtor name format issues

Good point about the punctuation. I'll try with just "LLC" instead of "L.L.C." and see if that works.

I had this exact issue last month with a Utah filing. The copy-paste from their website had some weird formatting that wasn't visible but caused rejections.

That's a great suggestion. I only checked the original Articles of Incorporation. Let me pull their most recent annual report and compare.

This is why I always cross-reference at least 3 different state documents before filing. Utah changes their database formats sometimes too.

Ugh, why can't these state systems just be consistent? I've wasted so much time on name matching issues.

That sounds really helpful. Does it work with Utah's specific formatting requirements?

It catches the general name/entity mismatches that cause most rejections. Won't solve Utah's weird portal quirks but definitely helps avoid the obvious consistency errors.

I've heard of Certana but never tried it. Might be worth it given how much time these rejections waste.

Good thinking. I'll search their DBA records to see if there are any name variations registered.

This happened to me with a Texas filing. The company had filed a DBA that was slightly different and that's what the UCC system expected.

Their phone support is actually pretty decent compared to other states. They helped me with a continuation filing issue last year.

I'll give them a call tomorrow morning. At this point I need to get this resolved quickly.

Make sure you have the filing reference number from your rejections when you call. They can look up exactly why it bounced.

The name is pretty straightforward - "Mountain View Equipment Solutions LLC" - no special characters that I can see.

Check for extra spaces between words. Copy the name into a text editor that shows hidden characters to be sure.

It's actually refinancing existing equipment. The collateral description is pretty detailed with serial numbers and everything.

Good that you have serial numbers. That should be sufficient for Utah's requirements.

Just make sure the manufacturer names are spelled correctly in the collateral schedule. I've seen filings get questioned for that.

Which tool did you use? I'm definitely going to verify everything before the next attempt.

I used Certana's PDF verification - uploaded the UCC-1 and the LLC's formation docs and it flagged a small discrepancy I'd missed. Pretty straightforward process.

Will do. Going to try the annual report name format first, then call if that doesn't work.

Same here, good to know about these Utah-specific issues before I submit.

Good point. I'll verify their current status while I'm pulling the annual report info.

Yeah, I've seen UCC filings get rejected because the debtor entity wasn't current with the state. Easy thing to miss.

Thanks everyone for all the suggestions. This gives me several things to check before attempting the third filing.