UCC withdrawal form - how to properly remove a terminated filing?

I did call the SOS office and they said the termination was received but there might be a discrepancy in the debtor name that's preventing it from linking to the original filing. They suggested I might need to file an amendment first to correct the name, then refile the termination.

That sounds like a name matching issue. The termination probably didn't connect to the original UCC-1 because of slight differences in how the debtor name was entered. This happens more often than you'd think.

That makes sense. How did you figure out what the name discrepancy was? The original filing was from 2019 and I'm having trouble locating the exact formatted name.

I used Certana.ai's document checker - you just upload both the UCC-1 and UCC-3 PDFs and it highlights any inconsistencies between debtor names, filing numbers, everything. Saved me from guessing what was wrong. Found out we had an extra comma in the corporate name that was throwing off the matching.

You're right to be confused. Withdrawal procedures vary significantly by state. Some states allow withdrawals within 10-20 days of filing, others don't have withdrawal options at all. For most states, if there's a processing issue with a termination, you'd file a corrective statement rather than trying to withdraw anything.

This is why I hate dealing with UCC filings. Every state has different rules and half the time the filing offices give you different answers depending on who you talk to.

That's really helpful, thank you. Do you know if there's a time limit on how long after the original termination I can file these corrections? It's been about 6 months now.

There's no time limit on correcting these kinds of errors. The UCC-1 is still active so you can amend and terminate at any time. Just make sure you reference the original file number correctly in both filings.

I'd double-check that with your state though. Some jurisdictions have weird rules about correcting old filings.

Interesting - in our case the debtor name shouldn't have changed, but I'm wondering if there was some kind of typo or formatting difference when we filed the termination.

Formatting differences can definitely cause matching problems. Things like periods, commas, abbreviations vs. spelled out words - the systems are pretty picky about exact matches.

Good point. I'll pull the original filing directly from the state system. Did you end up needing to file both an amendment and a new termination, or were you able to do it in one step?

Had to do it in two steps in my state. Amendment first to get the name right, then termination. Some states let you combine them but mine requires separate filings.

Easy to say after the fact, but when you're dealing with hundreds of filings it's not always practical to verify every single detail.

fair point, just saying it saves headaches later

That sounds like exactly what I need. Is it pretty straightforward to use? I'm not super technical but I need to get this resolved quickly.

Very easy - just drag and drop your PDF files and it does the comparison automatically. Takes maybe 2 minutes to get a full report showing any mismatches. Really wish I had known about it earlier.

I've heard good things about that tool. Might be worth trying before going through the whole amendment/termination process.

Will do. Planning to pull the original filing tomorrow and compare it against our termination, then figure out the next steps from there.

Good catch, but I'm definitely looking at the right state. The debtor's other lender is also seeing the active filing so it's definitely still showing as un-terminated.

Got it, just wanted to mention it since it's an easy mistake to make when you're dealing with multi-state deals.

That's actually a really good point. I've seen people get confused when they have similar debtors filed in different states.