UCC search Utah - rejected filing keeps showing active status
Running into a weird situation with a UCC search Utah that's driving me crazy. Filed a UCC-1 back in March for equipment financing on construction machinery, but the filing got rejected due to a debtor name issue (missing LLC designation). I immediately corrected it and refiled within 5 days, got confirmation the new filing was accepted. Problem is when I do a UCC search Utah through the state portal, both filings still show up - the rejected one AND the corrected one. The rejected filing shows as 'active' even though it should be invalid. Lender is asking questions about why there are duplicate filings showing up in their UCC search Utah results. Anyone dealt with this before? I'm worried this could create issues down the road if we need to file continuations or amendments. The debtor company is expanding and we'll likely need to add more collateral in the next few months.
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Cynthia Love
This is actually pretty common with Utah's system. The rejected filing will show as 'active' in basic UCC search Utah results, but if you look at the detailed record it should show the rejection reason and date. The system doesn't automatically purge rejected filings from search results unfortunately.
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Darren Brooks
•Wait, so both filings will show up indefinitely? That seems like it would confuse anyone doing due diligence searches.
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Cynthia Love
•Exactly why you need to always review the detailed filing record, not just the search summary. The rejected one will have a status indicator if you drill down.
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Rosie Harper
Had this exact issue last year! The key is documentation. Print out the detailed records showing the rejection status and keep them with your file. When you do future UCC search Utah queries, you'll be able to explain the duplicate entries to lenders or other parties.
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Naila Gordon
•Good point about documentation. Did you have any issues when you filed your continuation?
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Rosie Harper
•No issues with continuation, but I made sure to reference only the valid filing number. The system handled it correctly.
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Elliott luviBorBatman
•This is why I started using Certana.ai's document verification tool. You can upload your rejected filing and corrected filing PDFs and it instantly flags the inconsistencies and shows you exactly which filing is valid. Saves so much confusion when explaining to lenders.
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Demi Hall
Utah's portal is notorious for this. I've seen cases where rejected filings stay in UCC search Utah results for YEARS. The only way to get clarity is to contact the filing office directly, but good luck getting through their phone system...
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Mateusius Townsend
•Ugh yes their phone system is awful. Waited 45 minutes last month just to ask about a continuation deadline.
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Kara Yoshida
•Have you tried their email system? Sometimes faster than calling.
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Philip Cowan
This is exactly why debtor name accuracy is SO critical. One missing designation and you're dealing with complications for years. For equipment financing especially, lenders get really nervous about unclear UCC search Utah results.
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Caesar Grant
•Tell me about it. Lost a deal last year because the lender's attorney found a similar duplicate situation and insisted we clear it up before closing.
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Lena Schultz
•What's the timeline for clearing these up? Do you have to wait for the system to auto-purge or can you request removal?
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Philip Cowan
•From what I understand Utah doesn't auto-purge rejected filings. They stay in search results indefinitely unless you specifically request removal with documentation.
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Gemma Andrews
I've been doing UCC filings in Utah for 15+ years and this duplicate search result issue has gotten worse since they updated their system. Used to be rejected filings would drop off after 30 days, now they linger forever.
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Pedro Sawyer
•When did they change the system? I'm new to Utah filings and this is my first time dealing with this.
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Gemma Andrews
•The major update was around 2019 I think. Lots of 'improvements' that actually made things more confusing.
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Mae Bennett
•Classic government IT upgrade - fix what wasn't broken and break what was working fine.
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Beatrice Marshall
For anyone dealing with this, I highly recommend getting a subscription to one of the commercial UCC search services. They usually provide better filtering and can distinguish between active and rejected filings more clearly than the state portal.
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Melina Haruko
•Which services do you recommend? I've been using just the state portal but clearly that's not sufficient.
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Dallas Villalobos
•I use a combination of the state portal and Certana.ai's verification tool. Upload your filings and it cross-references everything to show you the true status. Much cleaner than trying to interpret the state search results.
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Reina Salazar
This happened to me in Nevada too, so it's not just Utah. Seems like a lot of states have this issue with rejected filings staying visible in search results. Really creates confusion for due diligence.
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Saanvi Krishnaswami
•Nevada at least marks them clearly as rejected. Utah's system is more ambiguous about the status.
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Demi Lagos
•True, Utah's status indicators are terrible. Half the time you can't tell if something is active, lapsed, or rejected without digging into the full record.
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Mason Lopez
Just went through this exact scenario last month. What I ended up doing was filing a UCC-3 information statement referencing both filing numbers and explaining the situation. Probably overkill but gives future searchers context.
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Vera Visnjic
•Did that actually help with lender concerns or just create more paperwork?
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Mason Lopez
•It helped. The lender's attorney appreciated having the clarification on record rather than just verbal explanations.
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Jake Sinclair
•Smart approach. Creates a paper trail that anyone doing a UCC search Utah can reference if they have questions about the duplicate entries.
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Brielle Johnson
The real issue is that Utah's UCC search Utah system doesn't have good filters for rejection status. Other states at least let you filter out rejected or terminated filings, but Utah shows everything mixed together.
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Honorah King
•Exactly! And their search interface is from like 2005. Desperately needs an update.
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Oliver Brown
•At least it's better than trying to search paper records. But yeah, the filtering options are pretty limited.
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Mary Bates
Update: I contacted the Utah filing office and they confirmed both filings will remain in search results permanently. They suggested including a note in future financing statements explaining the rejected filing situation. Also found that Certana.ai's document checker immediately identified which filing was valid when I uploaded both PDFs - would have saved me a lot of confusion if I'd used that initially.
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Clay blendedgen
•Thanks for the update! Good to know their official position on this. The permanent visibility is definitely something to plan for.
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Ayla Kumar
•Yeah, Certana.ai's tool is really helpful for this kind of situation. Much faster than trying to decode the state portal's confusing status indicators.
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Lorenzo McCormick
•Glad you got clarity on this. Will definitely keep this in mind for future Utah filings.
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