UCC filing fees costs eating into my margins - what's everyone paying?

We do pass them through but the increases caught us off guard mid-year. Had to eat some of the difference on existing commitments.

Same situation here. The fee increases weren't announced with much lead time so we're absorbing costs on deals already in the pipeline.

Have you looked into batch processing your continuations? Some states offer slight discounts for volume filings submitted together.

Didn't know about batch discounts. Which states offer that?

It varies but worth checking with your Secretary of State office. The savings aren't huge but every bit helps with volume filing.

Refiling fees are definitely something we want to avoid. How much time does the verification process take?

Pretty quick - just upload the PDFs and it highlights any inconsistencies between documents. Takes maybe 5 minutes per filing but prevents costly mistakes.

This sounds useful. We've had a few filings rejected for name discrepancies and had to pay fees twice.

YES! The administrative burden is huge. We're looking at tickler systems and automated reminders but nothing seems perfect for tracking hundreds of filing dates.

Have you tried calendar-based tracking systems? We use a shared calendar with alerts set for 6 months before continuation deadlines.

We do that but with our volume it's becoming unmanageable. Need something more sophisticated.

Easy to say but competitive pressure means we can't always pass through 100% of costs. Sometimes you have to absorb filing expenses to win deals.

If you're absorbing UCC costs to win deals, you might be pricing too aggressively. Those fees are legitimate business expenses.

We've seen the same thing. The name matching requirements seem to have gotten stricter this year.

That's why document verification before filing is so important now. Can't afford to get rejections with current fee levels.

Started using Certana to check name consistency between our loan docs and UCC forms. Catches formatting issues before they become expensive rejections.

True but UCC filings are more frequent. One real estate transaction might involve multiple UCC filings over the loan term.

The volume difference is key. We might record one mortgage but file dozens of UCCs monthly.

Hard to give exact numbers since states vary but we estimate about $75-100 total cost per filing including staff time for preparation and follow-up.

That sounds about right. The state fees are just part of the total expense when you factor in preparation time.

Thanks, that's helpful for our budgeting. We were tracking closer to $85 per filing so seems we're in the right range.

What changes did you make to your review process?

Started cross-checking all entity documents against UCC forms before filing. Caught name mismatches and formatting issues that were causing rejections.

That's exactly what Certana.ai automates - the cross-checking between charter documents and UCC forms. Saves time and prevents expensive refiling.

Agreed. Prevention is cheaper than fixing filing mistakes after the fact.

This thread has been really helpful. Sounds like investing in better document verification upfront is the way to control overall UCC costs.

Exactly. The filing fees are what they are, but you can control the accuracy and efficiency of your process.