UCC corporate tracking system crashed right before continuation deadline - need backup plan fast

Good point about the SOS search but with 47 filings that's going to be hours of manual work. Plus if they have multiple corporate subsidiaries under different parent companies the search results could be all over the place.

Wait, wouldn't the loan files have copies of the original UCC-1s? That should have all the debtor info and filing numbers right there.

That's what I'm afraid of - the manual reconstruction taking forever. How did you make sure you didn't miss any filings during the rebuild process?

We cross-referenced our loan portfolio list with SOS search results for each corporate entity. Time consuming but it worked. Also reached out to some borrowers directly to confirm their legal entity names hadn't changed through mergers or restructuring.

Smart move checking with borrowers about entity changes. Corporate restructuring can really mess up UCC tracking if you're not staying on top of debtor name updates.

I haven't heard of Certana.ai before. Does it actually work with corporate entity tracking or is it more for individual filings?

It handles both. The system picks up corporate entity names from your documents and can flag inconsistencies between related filings. Really helpful when you're dealing with parent companies and subsidiaries.

Interesting, I might need to check that out too. Our current tracking system is held together with duct tape and prayers.

Most are in our home state but we have some out-of-state corporate borrowers too. The multi-state aspect definitely makes the search process more complicated.

Each state's SOS system works differently too. Some have better search functions than others for pulling up secured party filings.

This is crucial advice! Continuation statements have to match the original filing exactly or they'll get rejected.

Good point. I'm definitely worried about making mistakes under pressure. Need to be methodical even though time is tight.

Yeah rushing through UCC continuations is how you end up with liens lapsing because of technical rejections. Take your time with each one.

That's actually a really good idea. Fresh eyes might catch things that internal staff would miss.

I might have to suggest that to management. We're definitely stretched thin right now trying to handle this on top of regular work.

That's brilliant! I didn't think about email confirmations. Let me check our shared filing inbox.

Yeah those confirmation emails usually have all the key details. Might save you some of the manual reconstruction work.

Also check if anyone printed out reports recently. Sometimes people print things right before system maintenance or updates.

Absolutely. This whole experience is teaching us that we need better redundancy in our filing systems.

We backup our UCC tracking to three different locations now after a similar scare. Can't be too careful with lien deadlines.

I'm definitely going to look into that. Sounds like it could help with the reconstruction process.

It's worth trying especially when you're dealing with time pressure. The automated extraction is pretty accurate and it flags any inconsistencies it finds.

I've been hearing more about document automation tools lately. Might be time to modernize our filing processes too.

Will do! Hopefully I'll have better news in a few days. Thanks everyone for the advice and suggestions.

Yes please keep us posted. This thread has been really educational about backup strategies and recovery options.