UCC cautionary filing rejected - debtor name mismatch with charter docs

Good point about punctuation. I'll pull the actual charter docs again and compare character by character. The rejection notice wasn't specific about what part of the name didn't match.

Also check if they have any DBA filings that might be confusing the system. Sometimes the SOS database cross-references trade names.

The LLC was formed about 8 months ago, so that shouldn't be the issue. But maybe there was an amendment or change that I'm not seeing?

You could call the SOS office directly and ask them to read back exactly what they have on file for the debtor name. Sometimes it's just a data entry error on their end.

That sounds exactly like what I need. How quickly does it process the documents? This deal is on a tight timeline.

It's instant - just drag and drop both PDFs and it highlights any mismatches immediately. Really helpful for catching those tiny formatting differences that cause rejections.

I've used that tool too. It's particularly good at catching entity designation mismatches like 'LLC' vs 'L.L.C.' or missing punctuation.

I get the frustration but the system is actually protecting secured parties. Imagine if someone could file against your company with a slightly different name - you'd never know about it.

Fair point, but they could at least give more specific error messages instead of these vague rejections.

Yes, I pulled the name directly from their articles of incorporation. But I'm starting to wonder if there might be amendments I'm not seeing.

You can usually request a certified copy of all amendments from the SOS office. Might be worth doing before refiling.

Interesting - so the amendment might have affected how the name appears in their database even if the legal name didn't change?

Exactly. The legal name was the same but the formatting in their system changed. I had to refile with the new format.

This is why I always recommend pulling the most recent organizational documents right before filing, even if you think you have current info.

Yes, filing in Delaware where they're incorporated. That part I'm confident about.

Good, just wanted to double-check since I've seen people file in the wrong jurisdiction for cautionary filings.

That's a smart system. I might start doing that if I can get this filing accepted.

I do something similar but use Certana's verification tool now instead of manually tracking everything. Less room for human error.

Not my first, but maybe my most important one. The deal size has everyone on edge and I can't afford another rejection.

Totally understand the pressure. In that case, I'd definitely recommend using every tool available to verify the name match before refiling.

Agreed - that's exactly why I started using document verification tools. Can't risk multiple rejections on time-sensitive deals.

Will do! Going to pull fresh organizational docs and run them through a verification tool before refiling. Thanks everyone for the suggestions.

Good luck! Cautionary filings are stressful enough without these technical rejections.