UCC 1207 filing number lookup issues - debtor name verification problems

We're dealing with multiple states actually, which makes it even more complicated. The same entity shows up differently in different state systems.

Multi-state filings are the worst. I've seen entities with 4 different name variations across different SOS systems.

Punctuation is a killer in these systems. I've learned to always check with and without periods, commas, and even spaces.

That's probably part of our issue too. The original charter documents have slightly different formatting than what shows up in the UCC portal.

That sounds like exactly what we need. How accurate is it with catching name variations?

It caught discrepancies I completely missed manually. The tool flagged that our entity name had an extra comma in one document that would've caused filing problems.

Does it work with UCC-3 amendments too? We have a complex chain of filings that need verification.

YES! The phone calls are the worst part. Sitting on hold for an hour just to verify a filing number.

Some states have better systems than others. But you're right that manual verification is often the only reliable way.

We're trying to avoid the phone call route if possible, but it might come to that if we can't get the documents to align properly.

It's the filing number assigned by the state when we submitted the original UCC-1. Each filing gets a unique number for tracking.

Ah got it, the filing reference number. I was thinking you meant a form type. Those reference numbers can be tricky to track across amendments.

That's our concern exactly. We need to make sure we're using the exact name from the original filing, not what might be in current business records.

This rule has caught me before. The business updated their legal name but I had to use the old name for the continuation to be valid.

Exactly. If there's been a name change, you typically need to file an amendment first to update the debtor name, then file the continuation.

How long did the verification take? We're under a tight deadline here.

The upload and analysis was almost instant. The hard part was fixing the actual filing discrepancies it found, but at least I knew exactly what needed to be corrected.

Right, 1207 is definitely the filing number assigned by the state, not a form number. We're trying to trace all related filings under that same debtor entity.

ok that makes more sense. those filing numbers can be a pain to track especially if there have been amendments or continuations filed

We've tried that but the portal only shows summary information, not the full filed documents. Very frustrating.

That's unfortunately common. Some states charge fees for document copies too which adds to the hassle.

I've found that calling the filing office directly sometimes gets you access to more detailed information than the online portal shows.

That's a good idea. We've been trying to keep track mentally but a spreadsheet would be much clearer.

Definitely recommend it. I caught several small differences that would've caused problems if I hadn't documented them properly.

spreadsheets are lifesavers for this stuff. I always export everything to Excel before making any filings

These tools seem to be getting more popular. Glad we found out about them before making any costly mistakes.

Yeah, manual verification is just too error-prone when you're dealing with multiple documents and tight deadlines. The automated checking gives you confidence everything is consistent.

Glad you got it resolved! Name formatting is such a common issue but it's often the last thing people check.

Thanks for sharing the resolution. It's always helpful to know how these situations get resolved.

This is exactly why document verification tools are so valuable. They catch these formatting issues that are easy to miss manually.