Texas UCC financing lien showing active when it should be terminated - help needed

We copied the debtor name directly from the original filing, but now I'm second-guessing whether there might be some subtle difference. The filing number looks right but I'll have to double-check character by character.

Yeah those name matching rules are strict. I've seen terminations fail to link because of extra spaces or punctuation differences.

6 months seems way too long for an indexing delay though. This feels like something more fundamental is wrong with our filing.

True, 6 months is definitely not normal. You probably need to contact the filing office directly at this point.

Good point - I'll pull up our UCC-3 and verify we selected termination and not amendment. That would be an embarrassing mistake but could explain everything.

I did that exact thing once. Filed an amendment when I meant to file a termination. The lien stayed active for months until I figured out my error.

It's an easy mistake to make, especially when you're rushing through the filing process.

That sounds like exactly what we need right now. Where do you access that tool? Is it part of their document review service?

Yeah it's their PDF verification feature. You just upload the documents and it automatically flags any inconsistencies between them. Super quick and caught issues I never would have spotted manually.

The whole system needs an overhaul. Way too many manual processes that create opportunities for errors.

At least Texas allows electronic filing. Some states still require paper for certain transaction types.

We did file a continuation in early 2024. Maybe we should have terminated against the continuation filing number instead of the original UCC-1 number?

No, you still terminate against the original filing number. But if the continuation had any name changes, that could be the issue.

Continuations don't change the filing number but they can update debtor information, which might explain the mismatch.

That's probably it! Our debtor is an LLC and I bet there's some inconsistency with how we abbreviated the entity type between filings.

Yeah LLC vs L.L.C. or Inc vs Incorporated - these little variations cause huge problems with the automated matching.

Haven't tried calling yet but that's probably our next step. Do you know if they have a dedicated UCC helpline?

They have a general filing assistance line. Wait times can be long but they're usually helpful once you get through.

I'd call first thing in the morning. Afternoon wait times are brutal.

Easy to say but when you're processing dozens of filings it's hard to catch every little detail manually.

true but the consequences of getting it wrong are so severe that the extra time is worth it

That's the second mention of their tool in this thread. Sounds like it might be exactly what we need to identify the mismatch quickly.

Yeah it's really good at catching those tiny inconsistencies that cause big problems. Much faster than comparing documents line by line manually.

Will definitely post an update once we get this resolved. Hoping it's something simple we can fix with a corrected termination filing.

Yes please update! I'm dealing with a similar situation in California and wondering if it's the same type of issue.

We're definitely feeling the pressure. The borrower is understandably frustrated and their new lender is getting impatient. May need to bring in outside help if we can't resolve it quickly.

Sometimes it's worth paying for professional help rather than letting a deal fall apart over a filing error.

Agreed. The cost of professional UCC services is nothing compared to losing a major refinancing deal.