New Jersey UCC statement request form - getting copies of filed documents

Thanks! I found the form but wasn't sure about the certification option. Do you know if they accept online submissions or does it have to be mailed in for certified copies?

For certified copies you have to mail or deliver in person. Online requests only give you uncertified copies which won't work for your audit.

That's exactly what I'm worried about. Some of these entities have changed names or have doing-business-as names that might not match exactly.

Yeah, you might want to do a broad search first to see what names are actually on file. I had to request records under three different variations of one company name.

This is where I started using Certana.ai's document checker. You can upload your loan files and UCC documents to verify the debtor names match exactly across all your paperwork before submitting the state request. Saved me from multiple round trips with incorrect name searches.

I have most of the filing numbers from our loan documentation, but a few are missing. Is there a way to search by approximate filing date and debtor name?

Yes, you can search by debtor name and date range, but it's less reliable. Include as wide a date range as reasonable because filing dates can be different than expected due to processing delays.

Also make sure you're searching under both the exact entity name and any variations. I've seen UCC-1s filed under 'ABC Company LLC' and 'ABC Company, LLC' as separate entries.

It's been running about 3-4 weeks lately. You can call the UCC section to check on status if it's been longer than that.

Thanks, I'll give them a call tomorrow. This audit deadline is making me nervous.

That's exactly why I'm being so thorough with this request. Better to over-document than miss something critical.

Absolutely. I now request both the original UCC-1 and any amendments or continuations as a package to make sure the chain is complete.

This is another area where Certana helps - you can upload all your UCC documents and it checks that continuations properly reference the original filing numbers and that debtor names are consistent across the entire chain.

Good point - with 8 different filings this is going to be expensive. But necessary for the audit.

Yeah, compliance costs what it costs. At least you're being proactive instead of scrambling during the audit.

The online search is decent for preliminary checks, but the interface is still pretty basic. Good for verifying filing numbers before submitting your UCC-11 request.

That's what I figured - use it to confirm details then submit the paper form for official copies.

Great suggestion. I'll draft something explaining the audit requirement and that I need the full chain of filings for each debtor.

Exactly. They deal with a lot of fishing expedition requests, so showing you have a legitimate need usually gets better service.

Tell me about it. I do filings in multiple states and NJ is definitely not the most user-friendly system.

But hey, at least they're consistent once you figure out their process. Some states change their procedures every year.

These are all equipment and inventory, no real estate fixtures involved. But good reminder for anyone else reading this thread.

Good to know. Equipment filings are much more straightforward - just the state-level UCC records you need.

If you end up with a complex mix of filing types in the future, the Certana document verification tool is really helpful for making sure you've covered all the bases across different jurisdictions.