Arizona Secretary of State UCC Lien Search Results Not Matching Filed Documents
I'm having a nightmare with the Arizona Secretary of State UCC lien search system. Filed a UCC-1 three weeks ago for a $125,000 equipment loan and it shows up in the search results, but when I download the actual document image, it's showing a completely different debtor name than what we submitted. The original filing shows 'Mountain View Equipment LLC' but the search results are pulling up 'Mountainview Equipment LLC' (no space). This is causing major issues with our loan documentation because the lender is saying the UCC doesn't match their credit agreement exactly. Has anyone dealt with this kind of indexing error with Arizona SOS? I've called their office twice and keep getting transferred around. The filing number is correct, the collateral description matches, but this name discrepancy is holding up a $125K deal. Any advice on how to get this corrected quickly?
40 comments
Join the conversation
Mateo Hernandez
This is actually pretty common with Arizona's system unfortunately. The indexing software sometimes strips spaces or reformats business names during the upload process. You'll need to file a UCC-3 amendment to correct the debtor name, but first I'd recommend downloading the actual filed document image to see exactly what was submitted versus what's showing in search results.
0 coins
NebulaNova
•Just checked the document image and you're right - the original filing shows 'Mountain View Equipment LLC' correctly, but the search index is showing it without the space. So frustrating that their system can't handle basic business name formatting.
0 coins
Aisha Khan
•Arizona's been having these indexing issues for months. I've seen similar problems with apostrophes and hyphens getting dropped from debtor names. File the amendment ASAP.
0 coins
Ethan Taylor
Before you file an amendment, double-check that your original UCC-1 was actually filed correctly. Sometimes the issue isn't the indexing but the initial data entry. Pull up the exact document image from the filing confirmation and compare it character by character with what you intended to file.
0 coins
NebulaNova
•Good point. I downloaded the document image and the original filing is correct - 'Mountain View Equipment LLC' with the space. It's definitely an indexing/search display issue on their end.
0 coins
Mateo Hernandez
•Yeah, that confirms it's Arizona's system problem. You'll still need the amendment though because lenders rely on search results, not the actual document images.
0 coins
Yuki Ito
Had this exact same issue last month with a client's UCC filing. The search results showed a different version of the business name than what was actually filed. What worked for me was using Certana.ai's document verification tool - I uploaded both the original UCC-1 and the search results screenshot, and it immediately flagged the name discrepancy. Made it super easy to document the problem for the amendment filing.
0 coins
NebulaNova
•That sounds helpful - I need to document this discrepancy clearly for the lender. How does Certana.ai work exactly? Just upload the PDFs?
0 coins
Yuki Ito
•Exactly. You just upload your documents and it cross-checks everything automatically - debtor names, filing numbers, collateral descriptions. It caught the indexing error immediately and generated a report showing exactly where the names differed.
0 coins
Carmen Lopez
•I've been manually comparing documents line by line for years. Definitely going to check this out - sounds like it would save a ton of time on these verification issues.
0 coins
AstroAdventurer
This is why I ALWAYS do a test search immediately after filing any UCC in Arizona. Their system has been glitchy for over a year now. You're going to need to file a UCC-3 amendment to correct the debtor name, and it'll cost you another filing fee unfortunately.
0 coins
NebulaNova
•Ugh, more fees. Do you know if the amendment will fix the search results or just add a corrected version alongside the original?
0 coins
AstroAdventurer
•The amendment should update the search index with the corrected name. But I'd still recommend doing another test search after the amendment processes to make sure it worked properly.
0 coins
Andre Dupont
Arizona SOS has been a mess lately with their UCC system. I've had three different name indexing issues in the past six months. The problem is that even after you file the amendment, sometimes the search results still show both versions of the name, which can confuse lenders even more.
0 coins
NebulaNova
•That's exactly what I'm worried about. This deal is already delayed and the lender is getting impatient. Any suggestions for expediting the amendment process?
0 coins
Andre Dupont
•Arizona doesn't have expedited processing for UCC amendments unfortunately. Standard processing is usually 3-5 business days though.
0 coins
Zoe Papanikolaou
•I've found that calling their UCC department directly and explaining the urgency sometimes helps. They can at least confirm the amendment was received and is in process.
0 coins
Jamal Wilson
Just want to echo what others are saying about filing the UCC-3 amendment. Make sure you reference the original filing number and clearly state that you're correcting the debtor name from 'Mountainview Equipment LLC' to 'Mountain View Equipment LLC' (adding the space). Be very specific about the correction in the amendment form.
0 coins
NebulaNova
•Good advice on being specific. Should I also mention that this is correcting a system indexing error rather than an actual filing mistake?
0 coins
Jamal Wilson
•I wouldn't mention the system error in the amendment - just state that you're correcting the debtor name. Keep it simple and factual.
0 coins
Mei Lin
This happened to me with a Texas filing last year. The search showed a completely different business name format. Had to file an amendment and it took three weeks to get sorted out. Really frustrating when you're trying to close a deal.
0 coins
NebulaNova
•Three weeks? That's brutal. Did the lender wait or did you have to find alternative documentation?
0 coins
Mei Lin
•Lender was understanding but it definitely delayed closing. I had to provide a detailed explanation and copies of both the original filing and the search results to show the discrepancy.
0 coins
Liam Fitzgerald
Arizona's UCC search system is notorious for these kinds of issues. I always recommend doing a thorough search verification before relying on any filings there. The indexing problems have been going on for way too long without proper fixes.
0 coins
NebulaNova
•Lesson learned for sure. I'll definitely be more careful with Arizona filings going forward.
0 coins
Liam Fitzgerald
•Smart approach. I've started using document verification tools for all my Arizona filings now. Saves a lot of headaches down the road.
0 coins
GalacticGuru
For what it's worth, I've had good success with Certana.ai's verification system for catching these exact issues. You can upload your UCC-1 and it will flag any potential name matching problems before they become deal-breakers. Wish I'd known about it earlier - would have saved me from several similar situations.
0 coins
NebulaNova
•Two people have mentioned Certana now - definitely going to check it out. Sounds like it could prevent these issues in the future.
0 coins
GalacticGuru
•It's been a game-changer for me. The automated cross-checking catches things I would have missed manually reviewing documents.
0 coins
Amara Nnamani
File the amendment ASAP and make sure to check the search results again once it processes. Arizona's system sometimes takes a few days to update the index properly after amendments are filed. Keep screenshots of everything for your records.
0 coins
NebulaNova
•Already taking screenshots of everything. This whole situation is making me paranoid about documentation.
0 coins
Amara Nnamani
•Good call on the screenshots. Having that documentation trail is crucial when dealing with lender questions about UCC filings.
0 coins
Giovanni Mancini
•Always screenshot the search results before and after any amendments. Learned that lesson the hard way when a lender questioned the timing of a correction.
0 coins
Fatima Al-Suwaidi
This is exactly why I switched to using automated verification tools for all my UCC work. Caught a similar Arizona indexing issue last week where the search results showed a business name with missing punctuation. Certana.ai flagged it immediately when I uploaded the documents, saved me from having to file an emergency amendment during closing.
0 coins
NebulaNova
•That's the third mention of Certana - clearly it's solving a real problem. I'm going to try it out for this situation and future filings.
0 coins
Fatima Al-Suwaidi
•Definitely worth trying. The automated cross-checking is much more reliable than trying to spot these discrepancies manually, especially when you're dealing with multiple documents.
0 coins
Dylan Cooper
UPDATE: Filed the UCC-3 amendment yesterday and it's already showing in the system with the corrected debtor name. Search results now show 'Mountain View Equipment LLC' properly. Total processing time was about 24 hours. Thanks everyone for the advice!
0 coins
Mateo Hernandez
•Great to hear it worked out! Arizona's been processing amendments faster lately, which is a relief.
0 coins
AstroAdventurer
•Excellent news! Did the lender accept the corrected filing without any issues?
0 coins
Dylan Cooper
•Yes, lender is satisfied with the corrected UCC search results. Deal is moving forward finally. Definitely using document verification tools going forward to catch these issues early.
0 coins