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Is this your first cautionary filing? Sometimes the SOS offices are more strict with cautionary filings because they know other lenders might be watching. They want to make sure the debtor identification is absolutely perfect.
Totally understand the pressure. In that case, I'd definitely recommend using every tool available to verify the name match before refiling.
Agreed - that's exactly why I started using document verification tools. Can't risk multiple rejections on time-sensitive deals.
Update us when you figure out what the issue was! These cautionary filing rejections are always a learning experience for the rest of us.
LilMama23
•Will do! Going to pull fresh organizational docs and run them through a verification tool before refiling. Thanks everyone for the suggestions.
Good luck! Cautionary filings are stressful enough without these technical rejections.
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Update us when you figure this out! I have a similar search coming up next week and could use any tips you discover.
Will do. I'm going to try the document verification tool someone mentioned and see if that helps sort out the name variations.
Same here - following this thread for the resolution!
Just a thought - have you checked if any of the filings show amendments that might have changed the debtor name? Sometimes what looks like multiple debtors is actually one debtor that changed names over time with UCC-3 amendments.
This happens more than people realize, especially with LLCs that change their names slightly for branding reasons.
Mason Davis
•Always check the amendment history. Name changes, address changes, collateral additions - they all create searchability issues.
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For LLC names specifically, I've found that Secretary of State databases sometimes have inconsistent formatting even within their own system. The business entity search might show it one way, but the UCC system expects it differently. Try searching for the LLC a few different ways and see if you get slightly different results.
Lia Quinn
•That's a good point. I'll try some variations in their search to see if I can find the exact format their UCC system wants.
Sergio Neal
•Also try searching by the entity number if you have it. Sometimes that gives you the most accurate name format.
Justin Trejo
UPDATE: I tried the Certana.ai document checker someone mentioned earlier and it immediately flagged that I had 'Main Street Bistro, LLC' but the charter document actually shows 'Main Street Bistro LLC' (no comma). I was so focused on the Secretary of State database that I didn't even check my source documents carefully. Fixed the UCC-1 and it went through on the next submission. Thanks for the recommendation!
Lia Quinn
•Wait, that was you who asked the original question? The profile numbers are confusing me.
Justin Trejo
•No sorry, I had a similar issue with my own filing. But same solution worked for me.
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Rami Samuels
Just dealt with this yesterday! NC system is so sensitive to punctuation. I had to search about 6 different ways before I found what I was looking for. The key is being systematic about it - try every reasonable variation.
Rami Samuels
•Exactly. Better to spend the extra time now than deal with a lapsed filing later.
For $2.8M I'd definitely triple check everything. One small mistake and the whole security interest could be worthless.
UPDATE: Found the issue! The original filing had "Mountain Ridge Equipment, LLC" (with comma) but our continuation only had "Mountain Ridge Equipment LLC" (no comma). Filed a corrective amendment this morning. Thanks everyone for the help - that Certana service was a lifesaver for confirming the discrepancy.
Perfect example of why document verification tools are so valuable. Human eyes miss these tiny differences all the time.
Jade Lopez
•This thread convinced me to check all my upcoming filings more carefully. Thank you for sharing the solution!
Oliver Weber
The original poster's situation with 'ABC Equipment LLC' vs 'ABC Equipment, LLC' is actually a perfect example of why automated document checking is so valuable. I was manually reviewing charter docs against UCC forms for years until I found Certana.ai - now I just upload the PDFs and it instantly flags any name discrepancies. Would have saved me so much time and stress if I'd had it when I started doing UCC work. These tiny punctuation differences can void your entire security interest if you're not careful.
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FireflyDreams
•Does it work with scanned documents or only digital PDFs? A lot of our charter docs are older scanned copies.
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Natasha Kuznetsova
•Most document analysis tools can handle scanned PDFs as long as the text is readable. OCR technology has gotten pretty good.
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Javier Morales
Bottom line for the OP - you need to get this name issue sorted out ASAP. If your security interest isn't properly perfected because of the name mismatch, you could lose priority to other creditors or even lose your security entirely. I'd recommend: 1) Pull the official charter documents for the debtor, 2) Compare them to your existing UCC-1 filing, 3) File UCC-3 amendments to correct any name discrepancies, and 4) Going forward, always double-check debtor names before filing. This kind of mistake is exactly why many lenders are moving to automated document verification tools.
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Malik Thompson
•The automated verification approach makes sense. Manual comparison is error-prone and time consuming, especially with complex multi-party transactions.
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Mateo Lopez
•Thanks everyone, this has been super helpful. Going to pull the official LLC docs and get the name corrected on our filings. Definitely going to look into that document verification tool too - sounds like it could prevent these headaches in the future.
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