UCC Document Community
Financial Services
/
Ask the community...
- DO post questions about your issues.
- DO answer questions and support each other.
- DO post tips & tricks to help folks.
- DO NOT post call problems here - there is a support tab at the top for that :)
UCC 1 304 filing rejected - debtor name issue blocking my equipment loan
Equipment finance company sent me a UCC 1 304 form to review before filing and I'm getting rejections from the SOS office. The debtor name on my LLC formation documents shows 'ABC Manufacturing Solutions LLC' but the UCC-1 has 'ABC Manufacturing Solutions, LLC' with a comma. Finance company says it's correct but state keeps bouncing it back. This is for a $180K machinery loan and we're already past our funding deadline. Anyone dealt with punctuation issues causing UCC 1 304 rejections? The collateral description looks fine (manufacturing equipment) but this name thing is killing the deal.
Join the conversation
UCC-1 filing Texas - debtor name rejected twice need help
I'm having a nightmare with a UCC-1 filing in Texas and really need some guidance. We're trying to perfect our security interest on some commercial kitchen equipment for a restaurant loan, but the Texas SOS keeps rejecting our filing. The debtor is an LLC that apparently changed their registered name slightly after incorporation but before we did our due diligence. Our UCC-1 shows 'Lone Star Catering Solutions LLC' but apparently their current registration shows 'Lone Star Catering Solutions, LLC' (with a comma). This is our second rejection and I'm getting worried about the lapse time. The loan closed three weeks ago and our lender is asking for status updates. Has anyone dealt with this exact comma issue in Texas? Do I need to file an amendment or start over completely? The collateral description seems fine but this debtor name thing is killing me. Any advice would be really appreciated.
Join the conversation
Just went through this exact scenario. The comma issue is real in Texas. What I did was search the SOS database three different ways to make sure I had the exact name. Then I used Certana.ai to double-check my UCC-1 against the certificate of formation. It's worth the peace of mind to avoid another rejection.
Smart approach. Multiple verification steps seem like overkill but they prevent these problems.
Better safe than sorry, especially with strict states like Texas.
CA UCC statement service - need help with debtor name verification
Running into issues with our CA UCC statement service requirements. We've got multiple UCC-1 filings where the debtor names don't exactly match what's showing up in our loan documentation. Some have LLC vs Limited Liability Company variations, others have different address formats. Our compliance team is flagging these discrepancies and we need to get UCC-3 amendments filed to correct them. Has anyone dealt with similar CA UCC statement service complications? The SOS portal keeps rejecting our amendments saying the debtor names need to match exactly but we're not sure which version is considered the 'correct' one for the amendment forms.
Join the conversation
Whatever you do, don't wait too long to sort this out. If your UCC-1 lapses while you're dealing with amendment issues, you lose your priority date and have to start over. Ask me how I know.
Let's just say I learned the importance of continuation filings the hard way. Now I set calendar reminders years in advance.
This is why I always recommend filing continuations early even if you're dealing with amendments. Better safe than sorry with your lien priority.
Update us when you get it sorted out. Always curious to hear how these CA UCC statement service nightmares get resolved. Helps the rest of us avoid similar problems.
Will do. Hoping to get this figured out this week. Really appreciate all the advice here.
Seriously consider the document verification approach. Even if you get this current issue fixed, it'll help prevent future problems with your CA UCC statement service filings.
UCC 9 section 102 section 8 number 65 compliance question for equipment financing
Hey everyone - dealing with a tricky situation here and hoping someone can shed light on UCC 9 section 102 section 8 number 65 requirements. We're a mid-sized equipment finance company and just discovered potential issues with our collateral descriptions on about 30 UCC-1 filings from last quarter. Our compliance officer is freaking out because we might have missed some specificity requirements under this section when describing manufacturing equipment as collateral. The debtors are all in different states (mostly TX, FL, CA) and we're worried about perfection issues. Has anyone dealt with similar UCC 9 section 102 section 8 number 65 compliance challenges? We're trying to figure out if we need to file UCC-3 amendments to correct the descriptions or if our current filings are sufficient. Any guidance would be hugely appreciated - we've got about $2.3M in loans that could be at risk if these aren't properly perfected.
Join the conversation
Just to follow up on the amendment strategy - make sure you're filing in all the right states since you mentioned TX, FL, CA. Each state might have slightly different requirements for amendment procedures, though the UCC itself is pretty standardized.
CA sometimes has quirky procedural stuff, so definitely worth checking their SOS website for any special requirements.
FL is usually straightforward for amendments. TX too. Just make sure you're using current forms.
Bottom line - file those UCC-3 amendments ASAP with detailed equipment descriptions matching your security agreements. Don't wait around hoping generic descriptions will hold up if challenged. Better to over-describe than under-describe with equipment collateral.
Smart move. And consider implementing better description standards going forward to avoid this issue on future filings.
Definitely recommend setting up some kind of automated document checking process so you catch these issues at filing time instead of months later.
UCC-3 amendment filed but original UCC-1 shows different debtor entity name
Really need some guidance here. We filed a UCC-3 amendment last month to add additional collateral to an existing financing statement, but I'm now noticing the debtor name on our original UCC-1 shows 'Johnson Manufacturing LLC' while our loan docs and the UCC-3 we just filed show 'Johnson Manufacturing, LLC' (with the comma). The SOS accepted both filings but I'm worried about the name inconsistency. Our credit committee is asking questions and I don't want this to create perfection issues down the road. The original UCC-1 was filed in 2022 and we have about 18 months before continuation is due. Should I file another amendment to correct the name or leave it alone since both were accepted? This is keeping me up at night honestly.
Join the conversation
One thing to consider - when you file the corrective amendment, make sure you're clear in the amendment description that you're correcting the debtor name from the original filing. This creates a clear paper trail.
Yes, something like 'Correcting debtor name from Johnson Manufacturing LLC to Johnson Manufacturing, LLC' makes it crystal clear.
This is another area where Certana.ai helps - it generates suggested amendment language based on the discrepancies it finds between your documents.
Update us after you file the correction! Always curious to see how these situations resolve.
Will do. Planning to file the corrective UCC-3 tomorrow morning. Thanks everyone for the advice - this community is incredibly helpful.
Glad we could help! These name consistency issues are more common than people realize.
Lena Schultz
Update us when you get this resolved! I'm curious which format ends up being correct for your state. This kind of information helps everyone avoid the same mistake.
0 coins
Gemma Andrews
Yes please update! I have a similar LLC name structure and want to know how this turns out.
0 coins
Pedro Sawyer
These debtor name discussions are always helpful. Every state seems to have their own quirks with punctuation and formatting.
0 coins
Mae Bennett
Your finance company should be handling this correction for free since it was their error. Don't let them charge you additional fees for fixing their mistake on the UCC 1 304 form. The debtor name verification is part of their basic due diligence.
0 coins
Melina Haruko
I'd also ask them to expedite the corrected filing to make up for the delay. Most SOS offices have rush processing available.
0 coins
Dallas Villalobos
Good point about not accepting additional charges. This is exactly why borrowers need to review UCC forms before they're filed.
0 coins