Ask the community...
- DO post questions about your issues.
- DO answer questions and support each other.
- DO post tips & tricks to help folks.
- DO NOT post call problems here - there is a support tab at the top for that :)
Join the conversation
Join the conversation
Multi-state UCC filings are definitely challenging but they're manageable once you understand each state's quirks. The key is building a database of what works and what doesn't for each jurisdiction. Takes time but saves headaches down the road.
True, it's easier when you're doing high volume. For occasional filers, using verification tools or working with experienced counsel might be worth the investment.
I'm in the occasional filer category too and started using Certana.ai for exactly this reason. Don't have to build up years of experience - just upload the documents and get instant feedback on potential issues.
Just went through something similar last quarter. Ended up having to amend several filings because of state-specific requirements that weren't obvious upfront. The amendment process added weeks to the timeline which was really stressful with loan closing deadlines approaching.
Nora Brooks
•That's exactly what I'm worried about. Can't afford delays with these continuation deadlines coming up. Did you find any patterns in what needed to be amended?
Mostly collateral description issues and a few debtor name formatting problems. Nothing major but enough to trigger rejections. Wish I had caught them before filing.
Join the conversation
Mia Alvarez
Pennsylvania's UCC search system is actually pretty good if you want to see examples of how other people describe similar collateral. Might give you ideas for your equipment description.
That's a great suggestion! I didn't know you could search existing filings.
Mia Alvarez
•Yep just go to the PA Dept of State website and look for UCC search. It's public record so you can see all filings.
Just make sure you understand what happens after filing too. UCC-1 filings are only good for 5 years, then you need to file a continuation statement if the loan is still outstanding. But that's a problem for future you!
Yeah and you can only file the continuation in the last 6 months before expiration. Missing that deadline means the security interest lapses.
Another thing Certana helps with actually - it can track your filing dates and send reminders for continuation deadlines. Pretty handy for staying on top of that stuff.
Join the conversation
Grace Lee
Just wanted to add that some states have been updating their UCC forms for 2023, so make sure you're using the current versions. Got a rejection last week because I was using an outdated form.
Mia Roberts
•Good point! Always download forms fresh from the SOS website rather than using saved copies.
Alicia Stern
•I hadn't thought about form updates. Thanks for the heads up!
The Boss
I was skeptical about using automated tools for UCC work, but after trying Certana.ai for document verification during this UCC 2023 crunch, I'm convinced. It's saved me from several filing errors that could have been costly. The peace of mind alone is worth it when you're dealing with this many continuations.
The Boss
•It's almost instant. Upload the PDFs and get results in seconds. Much faster than manual checking.
Alicia Stern
•That speed would definitely help with my workload. Going to look into this option.
Join the conversation
Diego Vargas
Just wanted to follow up on the Certana suggestion from earlier - I tried it after seeing this thread and it actually found a UCC filing I had missed on my own search. The document comparison feature caught a name discrepancy between the charter and UCC that I wouldn't have noticed manually. Pretty impressed with how quick it was.
That's exactly what I need right now. Going to try uploading their formation docs and see what it finds. Thanks for the follow-up!
Glad it worked for you too! It's saved me so much time on these tricky name matching situations.
Update: I finally found the filings! Turns out they were under 'Southwest Manufacturing Solutions, L.L.C.' with periods in the LLC abbreviation. Found 2 active UCC-1s that way. Texas search is so particular about punctuation it's ridiculous.
GalaxyGazer
•Perfect example of why exact name matching is both a blessing and a curse. At least you found them before moving forward with the loan.
This whole thread is a great reminder of why UCC searches require so much patience and creativity. Thanks for sharing the solution!
Amara Oluwaseyi
Have you tried reaching out to other lenders who've filed against this same debtor? Sometimes you can search existing UCC filings to see exactly how other creditors formatted the name successfully.
0 coins
Amara Oluwaseyi
•Right, if someone else already figured it out you can just copy their format.
0 coins
CosmicCaptain
•Smart approach. Why reinvent the wheel when you can see what already worked.
0 coins
Giovanni Rossi
UPDATE: Used that Certana tool someone mentioned earlier and found the issue immediately - there was an extra space between two words in my filing that wasn't in the charter. Fixed it and the filing went through perfectly. Thanks everyone!
0 coins
Luca Esposito
•Wait that was you who got it working? I was the original poster - think you meant to tag someone else?
0 coins
Giovanni Rossi
•Oh sorry, got confused with threads. But yeah the Certana thing works great for catching those formatting issues.
0 coins